How we make this list: we compare pricing pages, product documentation and public user reviews. Rankite is independent; if a vendor ever pays for a featured spot, that listing is clearly labeled Partner.
Key takeaways
- Envoy remains the most polished visitor experience for multi-location companies, with a free Basic plan for up to 100 entries a month and Premium at $362 per location per month.
- Sign In App (the merged SwipedOn and The Receptionist) is the value pick: Core starts at $630 per site per year with a 15-day free trial.
- Gable bundles visitor management with desk booking and workplace analytics at $199 per location per month, a strong fit for hybrid offices.
- FacilityOS VisitorOS is built for regulated facilities and multi-site compliance, starting at $225 per month.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 Envoy | polished multi-location visitor experience | $362 per location/month (billed annually) | Yes |
 Sign In App | simple affordable kiosk sign-in | $630 per site/year | Free trial (15 days) |
 Gable | hybrid offices with desk booking | $199 per location/month (visitor management add-on) | No |
 Archie | hybrid offices and coworking spaces | See website | Free trial |
 Eptura Visitor | enterprise security and compliance | See website | No |
 FacilityOS | regulated multi-site facilities | $225 per month (VisitorOS Corporate) | No |
 Greetly | custom-branded check-in | $99 per month (billed yearly) | Free trial |
 Teamgo | simple check-in for small teams | See website | Free trial |
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
The best visitor management software
#1
Envoy
Best for: polished multi-location visitor experience
Visit envoy.com
Starting price$362 per location/month (billed annually)
Free planYes
Envoy is the name most office managers already know, and its visitor product still sets the bar for how a check-in should feel. Guests register on an iPad, sign an NDA, get a printed badge, and the host gets pinged on Slack or Teams the moment they arrive. For companies running several offices, the ability to manage sign-in flows globally from one dashboard saves real admin time.
The free Basic plan is genuinely useful for a small office with light visitor traffic: 100 entries a month, host notifications, and visitor logs cost nothing. Once you need badge customization, ID scanning, blocklist checks, or multi-location management, you step up to Premium at $362 per location per month billed annually. That is a serious jump, so single-location businesses with basic needs should look at Sign In App or Greetly first. Envoy earns its price when the front desk is a brand touchpoint and visitor volume is high.
What we like- Free Basic plan with 100 entries a month
- Badge printing, NDAs, and ID checks built in
- Deep Slack, Teams, and access-control integrations
Watch out for- Premium pricing is steep for single small offices
- Advanced features sit behind the higher tiers
Starting price$630 per site/year
Free planFree trial (15 days)
Sign In App is the new home of two familiar names: SwipedOn and The Receptionist for iPad merged under this brand. The pitch stayed the same after the merger. Put a tablet on the reception counter, let visitors, employees, and contractors sign themselves in, and keep a clean cloud log of everyone on site. Plans are priced per site per year, starting with Core at $630, which keeps the math simple for multi-site rollouts.
Setup takes minutes rather than days, and the evacuation list feature gives safety officers a live headcount they can pull up on a phone during a fire drill. The trade-off is depth. If you want desk booking, room scheduling, or detailed workplace analytics in the same system, Archie or Gable cover more ground. For companies that just want reliable sign-in without a big invoice, Sign In App is hard to beat on value.
What we like- Low flat yearly price per site
- Covers visitors, staff, and contractors in one app
- Quick to set up
Watch out for- Fewer workplace analytics than platform players
- Branding options are lighter than Greetly
Starting price$199 per location/month (visitor management add-on)
Free planNo
Gable approaches the front desk as one part of a bigger hybrid-workplace picture. Alongside visitor management you get desk booking with interactive floor maps, meeting room scheduling, attendance insights, and access to a network of on-demand coworking spaces. The visitor module itself covers branded registration, touchless check-in, host notifications, and post-visit surveys.
Pricing is transparent: $199 per location per month for the visitor management add-on on the Essentials plan, $249 on Pro. That positions Gable above the simple kiosk tools but below Envoy's Premium tier, while adding a lot more than check-in. The catch is that you are buying into a platform. A company that only wants a sign-in tablet will pay for capability it never uses. For hybrid offices already juggling desks, rooms, and attendance, Gable pulls several tools into one bill.
What we like- Visitor management bundled with desk and room booking
- Workplace analytics included
- SOC 2 compliant with SSO
Watch out for- Visitor pricing is an add-on to the platform plans
- Overkill if you only need check-in
Starting priceSee website
Free planFree trial
Archie started in coworking spaces and grew into a full workplace platform for hybrid offices. Its visitor management system handles QR code check-in, photo capture, badge printing, NDA collection, and custom forms for different visitor types. The standout is the emergency workflow: one tap alerts everyone in the building and tracks who has checked out or been marked safe, with a full report saved afterward.
Because visitors, desks, and rooms live in one system, a guest invitation can sit next to the room booking for the meeting they are attending. That context is something standalone kiosk tools cannot match. Pricing for the visitor module is not published on the site, so you will need a quote, and the company's coworking DNA means some admin concepts feel built for shared spaces first. Still, for hybrid offices that want visitors and space booking together, Archie deserves a demo.
What we like- Visitor check-in folded into desk and room booking
- Strong emergency alerts and evacuation tools
- 1,000+ organizations on the platform
Watch out for- Pricing is not published for the visitor module
- Roots in coworking show in the admin model
Starting priceSee website
Free planNo
Eptura Visitor is the current name for Proxyclick, the visitor system long favored by enterprises with strict security requirements. It handles the full arrival workflow: pre-registration, QR check-in, ID verification, watchlist screening against restricted-party lists, and badge printing tied into physical access control. Everything is logged for compliance audits.
This is not a tool you buy with a credit card on a Friday afternoon. Pricing is quote-based and rollouts typically take weeks, with onboarding specialists configuring visitor flows per site. The payoff is control. Global admins get a live view of arrivals, pre-registrations, on-site visitors, and access denials across every location, with policy templates applied consistently. Companies in finance, pharma, or critical infrastructure that need that level of governance will find the effort justified. Everyone else should pick something simpler.
What we like- Watchlist screening and ID verification
- Deep access-control integrations
- Audit-ready compliance trails
Watch out for- Quote-only pricing
- Implementation takes weeks, not hours
Starting price$225 per month (VisitorOS Corporate)
Free planNo
FacilityOS, formerly iLobby, sells an enterprise platform where VisitorOS is one module among several covering contractors, deliveries, and emergency response. The visitor side includes configurable sign-in workflows, badge printing, watchlist checks, and legal document capture, all standardized across locations from a central console. Published pricing starts at $225 per month for VisitorOS Corporate, with Enhanced at $299 and add-on modules beyond that.
The product makes its case with standardization. Multi-site organizations can push the same entry requirements, badge formats, and consent policies to every facility instead of letting each site invent its own process. That consistency is exactly what compliance teams want to see during an audit. The downside is scope and cost: a single office with a receptionist will find this heavier and pricier than necessary. FacilityOS fits industrial campuses, logistics networks, and healthcare systems running many doors.
What we like- Modules for visitors, contractors, and emergency management in one platform
- Strong compliance workflows
- Built for 10 to 500+ sites
Watch out for- Pricing climbs fast with add-on modules
- Heavier than needed for a single office
Starting price$99 per month (billed yearly)
Free planFree trial
Greetly's whole identity is customization. The check-in app is fully white-labeled, so visitors see only your logo, brand colors, and wording. You can build different check-in flows for customers, vendors, interview candidates, and deliveries, each with its own questions, NDA eSignature step, and badge design. Notifications go out by text, email, voice call, Slack, Teams, or Google Chat.
Plans start at $99 per month billed yearly, with an advanced tier at $159 for offices that need more customization. That puts Greetly in the middle of the market: more expensive than Sign In App, cheaper than Envoy Premium. The integration list is shorter than the big platforms, so check that your specific tools connect before committing. For companies where the lobby is part of the brand, Greetly delivers the most tailored first impression in this lineup.
What we like- Fully white-labeled check-in with your logo and colors
- ESignatures on NDAs built in
- Plans from $99 a month
Watch out for- Smaller integration catalog than Envoy
- Advanced plan jumps to $159 a month
Starting priceSee website
Free planFree trial
Teamgo is a smaller player that keeps the formula simple: a tablet kiosk for visitor sign-in, QR code pre-registration for expected guests, host notifications, and induction workflows for contractors who need a safety briefing before entering. It is used across offices and industrial sites, and the setup stays close to the classic visitor-management playbook without extra platform weight.
The main unknowns are pricing, which is not published on the site, and market presence, which is thinner in the US than the bigger names here. On the plus side, smaller vendors often deliver more attentive support, and the product covers the essentials well: sign-in, badges, notifications, visitor logs, and evacuation lists. Teamgo suits small and mid-size teams that want a no-fuss kiosk and are comfortable getting a quote.
What we like- Straightforward kiosk check-in with pre-registration
- Contractor and induction workflows
- Works across offices and industrial sites
Watch out for- Pricing not published
- Less brand recognition in the US market
How we chose
We started with the tools that appear most often in buyer shortlists on G2, Capterra, and workplace technology roundups, then checked each vendor's own site for current pricing, plans, and trial terms. Every homepage in this guide was opened and verified directly, which is how we caught that SwipedOn and The Receptionist for iPad have merged into Sign In App. We favored tools with transparent pricing, real customer reviews, and clear fit for small and mid-size US companies, mixing category leaders with smaller vendors. We did not test any product hands-on; this ranking reflects public documentation, pricing pages, and review sentiment.
What actually matters when you buy
Start with your visitor volume and security requirements, because those two factors eliminate half the list. A 15-person office with a few guests a week needs a simple kiosk with host notifications; a hospital or factory needs ID verification, watchlists, and audit trails.
Count the real cost per location
Most visitor tools price per location or per site, not per user. Multiply the monthly figure by your location count and add hardware: a tablet runs $200 to $900 and a badge printer $120 to $600. A $99-a-month plan becomes a $2,000 first year once hardware and setup are included.
Check the compliance boxes early
If your industry requires signed NDAs, data retention policies, or evacuation accountability, confirm those features exist on the plan you would actually buy, not just the top tier. Ask how visitor data is stored, who can export it, and how long it is kept.
Pilot one location first
Roll the kiosk out at a single site for two to four weeks before committing every office. Watch whether hosts actually get notified in time, whether visitors complete check-in without help, and whether the front desk staff trusts the evacuation list. A pilot surfaces workflow problems that feature lists never mention.
The merger worth knowing about
The most useful finding in this roundup is a market shift, not a feature. SwipedOn and The Receptionist for iPad, two longtime budget favorites, now operate as Sign In App under one roof. Existing customers were migrated, and new buyers sign up at signinapp.com. If you see old reviews or pricing under the previous names, treat them as history and evaluate the current Sign In App plans instead. Consolidation like this usually means steadier development but less pricing pressure, so lock in annual rates when the numbers work.
Frequently asked questions
What is visitor management software?
Visitor management software replaces the paper sign-in sheet with a digital check-in system. Visitors register on a tablet or their phone, sign documents like NDAs, get a printed or digital badge, and the host is notified automatically. The system keeps a searchable log of everyone who entered the building.
How much does visitor management software cost?
For small and mid-size offices, expect $50 to $400 per location per month depending on features. Simple kiosk tools start around $50 to $100 monthly, while enterprise platforms with compliance features run $200 to $400 or more per location. Hardware for tablets and badge printers is usually extra.
Do I need visitor management software for a small office?
A small office with light visitor traffic can start with a free or low-cost plan. The main reasons to adopt one are security, a professional first impression, and compliance. If you ever need an evacuation list or an audit trail of who was in the building, the paper logbook will not satisfy either requirement.
Can visitor management software print badges?
Yes, badge printing is a standard feature on most paid plans. You will need a compatible badge printer, and some vendors bundle printer recommendations or discounts with onboarding. Higher tiers add custom badge designs per visitor type and expiring badges for extra security.
Does visitor management software integrate with Slack and Teams?
Most established tools do. Host notifications through Slack and Microsoft Teams are among the most common integrations in the category, alongside calendar systems and access control. Check the integration list on the vendor's site before buying, since smaller vendors cover fewer platforms.
What happened to SwipedOn and The Receptionist?
Both products merged into Sign In App. SwipedOn's site now redirects to signinapp.com, and The Receptionist for iPad operates under the same brand. Current plans are sold as Sign In App, starting with Core at $630 per site per year.
Sources we checked (10)
- https://envoy.com/pricing
- https://signinapp.com/pricing
- https://www.gable.to/pricing
- https://archieapp.co/pricing
- https://eptura.com/
- https://www.facilityos.com/pricing
- https://www.greetly.com/plans
- https://www.teamgo.co/pricing/
- https://learn.g2.com/best-visitor-management-software
- https://www.gable.to/blog/post/best-visitor-management-software
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has spent more than a decade helping SaaS and e-commerce brands grow through search. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.