How we make this list: we compare pricing pages, product documentation and public user reviews. Ratings come from G2, Capterra or Trustpilot, with the date we checked them.
What is the best physiotherapy clinic software in 2026?
The best physiotherapy clinic software in 2026 is Cliniko for most private practices, because it covers the diary, clinical notes, online booking, invoicing and reminders in one system at one published price per practitioner band. Clinics in Australia or New Zealand that need Medicare or ACC claiming built in should look at Nookal first. Solo physiotherapists on a tight budget should look at Zanda, and clinics that want to pay nothing for the core system should look at Halaxy.
This guide covers software sold to physiotherapy clinics in the UK, Australia, New Zealand and Canada, where physiotherapy is the everyday name for the profession. It is a different list from our US physical therapy guides: the tools below are picked for physio-led practices and for the claiming and payment systems those countries use, such as Medicare and ACC claiming and Canadian insurance billing. Every price comes from the vendor's own pricing page, checked on 11 November 2026, and every tool has at least one real drawback listed next to its strengths.
Key points before the detailed list:
- Prices range from free (Halaxy's core system) to US$79 a month for a first full-time practitioner (Jane), and most tools charge per practitioner, so team size changes the bill more than features do.
- Claiming is the dividing line. Nookal builds Medicare and ACC claiming into the product, Jane offers Canadian insurance billing as a paid plan option, and the UK tools focus on private-pay invoicing instead.
- Only Halaxy has a permanent free plan. Every other tool here offers a free trial of 14 to 30 days instead.
- Extras add up. SMS, AI note tools and payment processing are charged on top at most vendors.
How should a physiotherapy clinic choose its software?
Start with claiming, because it is the feature you cannot bolt on later. An Australian clinic that bulk-bills needs Medicare claiming inside the diary workflow, which points to Nookal. A Canadian clinic billing insurers direct needs Jane's insurance billing option or a separate billing process. A UK private clinic that mostly takes card payments has a wider choice, and ease of notes and diary management matters more.
Next, count practitioners, not features. Cliniko charges one flat fee for a band of practitioners, Nookal and Splose charge per practitioner with volume steps, and Jane charges per full-time practitioner with a cheaper part-time rate. A five-physio clinic can pay less than half as much at one vendor as at another for a similar feature set, so run your real headcount through each pricing page first.
Finally, check the extras you will actually use. If your clinic sends 2,000 reminder texts a month, a per-message SMS charge of 10 to 12 cents adds US$200 or more to the monthly bill. If your physios want AI-written notes, check whether the scribe is included or a per-user add-on.
| Tool |
Best for |
Starting price (checked 11 Nov 2026) |
Free plan |
| Cliniko |
Most private physio practices |
US$45/month for 1 practitioner |
No, 30-day trial |
| Zanda |
Solo physios on a budget |
US$29/month for 1 practitioner |
No, 14-day trial |
| Nookal |
Australian and NZ claiming |
A$49/practitioner/month |
No, 30-day trial |
| Jane App |
Canadian clinics billing insurers |
US$59/month (Balance) |
No |
| WriteUpp |
UK solo and small practices |
GBP 19.95/user/month plus VAT |
No, 30-day trial |
| Splose |
Growing allied health teams |
A$32/practitioner/month |
No, 14-day trial |
| Halaxy |
Clinics wanting a free core system |
Free core, paid credits for extras |
Yes |
| TM3 |
Larger UK and Irish clinics |
Quote only |
No, free trial |
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 Cliniko | Most private physiotherapy practices that want one system for diary, notes, booking and invoicing | US$45 per month for 1 practitioner; US$95 for 2 to 5; US$145 for 6 to 8; US$195 for 9 to 12 (cliniko.com/pricing, checked 11 Nov 2026) | No; 30-day free trial |
 Zanda | Solo physiotherapists and very small clinics that want a low starting price | US$29 per month for 1 practitioner on Starter, with 50 percent off for the first 6 months (zandahealth.com/pricing, checked 11 Nov 2026) | No; 14-day free trial |
 Nookal | Australian and New Zealand physiotherapy clinics that need Medicare or ACC claiming inside the software | A$49 per practitioner per month on Essentials for the first seats, falling as the team grows (A$34.67 per practitioner at 6 practitioners); Professional from A$59 (nookal.com/pricing, checked 11 Nov 2026) | No; 30-day free trial |
 Jane App | Canadian physiotherapy clinics that bill insurers directly and want online booking patients actually use | US$59 per month for Balance (single practitioner, up to 20 appointments a month); Practice from US$79 per month for the first full-time practitioner, plus US$35 per additional full-time practitioner; insurance billing is a paid add-on taking Practice to US$99 (jane.app/pricing, checked 11 Nov 2026) | No; guided demo instead of a self-serve trial |
 WriteUpp | UK solo physiotherapists and small private practices that want sterling billing and UK-based support | GBP 19.95 per user per month plus VAT on Flex; Solo GBP 27.95 plus VAT (writeupp.com pricing pages, checked 11 Nov 2026) | No; 30-day free trial |
 Splose | Growing physiotherapy and allied health clinics that want modern notes, forms and reporting at a mid-range price | A$32 per practitioner per month on monthly billing, with 11 percent off on annual billing; non-practitioner roles are free (splose.com/pricing, checked 11 Nov 2026) | No; 14-day free trial |
 Halaxy | Physiotherapy clinics that want a full practice system with no subscription for the core software | Free for the core practice management software; extra features are paid for with credits as you go (halaxy.com/pricing, checked 11 Nov 2026) | Yes; the core software is free, with unlimited practitioners and locations |
 TM3 | Larger UK and Irish physiotherapy clinics that want a system shaped around their workflows, with implementation support | Quote (no public price list; blue-zinc.com, checked 11 Nov 2026) | No; free trial available |
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
#1Cliniko
Best for: Most private physiotherapy practices that want one system for diary, notes, booking and invoicing4.9/5 on
G2 (12 reviews, checked Oct 2026)
Visit cliniko.com
Starting priceUS$45 per month for 1 practitioner; US$95 for 2 to 5; US$145 for 6 to 8; US$195 for 9 to 12 (cliniko.com/pricing, checked 11 Nov 2026)
Free planNo; 30-day free trial
Cliniko is the safest default for a private physiotherapy clinic. The diary handles multiple practitioners and rooms, treatment notes use custom templates, and patients can book online, fill in intake forms and pay invoices without phoning reception. Recalls, waitlists and automated reminders cover the follow-up work that keeps a physio diary full, and reporting shows practitioner utilisation and revenue by location. Because the price is one flat band rather than a per-seat charge, a clinic with four physios and three receptionists pays the same US$95 as one with no admin staff. The main cautions are money-related: billing is in US dollars outside a few localised price lists, and a clinic sending thousands of reminder texts will feel the 10-cent per-message charge. Data migration is free.
What we like- Every feature is included at every band, admin and reception users are free, and unlimited locations are included
Watch out for- Prices are billed in US dollars on the global pricing page, so the real cost for a UK or Australian clinic moves with the exchange rate, and SMS reminders cost 10 US cents per message on top
#2Zanda
Best for: Solo physiotherapists and very small clinics that want a low starting price4.7/5 on
G2 (302 reviews, checked Oct 2026)
Visit zandahealth.com
Starting priceUS$29 per month for 1 practitioner on Starter, with 50 percent off for the first 6 months (zandahealth.com/pricing, checked 11 Nov 2026)
Free planNo; 14-day free trial
Zanda is the new name for Power Diary, a long-running practice management system rebuilt under a new brand in late 2024. It covers the daily workflow of a small physio clinic: calendar and waitlist management, clinical notes with customisable templates, telehealth, invoicing through Stripe, and automated reminders and recalls. The Starter price is the lowest headline figure in this list, and the first-six-months discount makes the first year cheaper still. The catch is the 1,000-appointment ceiling on Starter, and per-practitioner pricing means the bill rises with every hire. Clinics planning to grow should price the Growth plan, not Starter, before deciding.
What we like- Low entry price, client booking portal, paperless intake forms and free data migration are included
Watch out for- The Starter plan caps the clinic at 1,000 appointments, so a busy solo physio can outgrow it and must move to the higher Growth plan
#3
Nookal
Best for: Australian and New Zealand physiotherapy clinics that need Medicare or ACC claiming inside the software
Visit nookal.com
Starting priceA$49 per practitioner per month on Essentials for the first seats, falling as the team grows (A$34.67 per practitioner at 6 practitioners); Professional from A$59 (nookal.com/pricing, checked 11 Nov 2026)
Free planNo; 30-day free trial
Nookal is built in Australia for allied health, and physiotherapy is its home discipline. Appointments, clinical notes, invoicing, online booking and reporting are all present, but the reason clinics choose it is the claiming layer: Medicare and bulk billing for Australian practices and ACC claiming for New Zealand practices sit inside the diary workflow, not in a separate portal. The pricing model rewards growth, because each additional practitioner costs less than the one before, and big teams can move to Professional for advanced reporting, automated recalls and two-way SMS. The honest drawback is the stack of per-use charges: claims, texts, the patient portal and AI tools are all extra. For an Australian or New Zealand physio clinic, nothing else here matches its claiming depth.
What we like- Medicare, bulk billing and ACC claiming are built in, admin and reception staff are free, and the per-practitioner price falls as the team grows
Watch out for- Claiming and messages are charged per use on top of the subscription, at A$0.30 per Medicare claim and A$0.12 per SMS on the current pricing page, so a high-volume clinic's real bill is well above the seat price
#4Jane App
Best for: Canadian physiotherapy clinics that bill insurers directly and want online booking patients actually use4.0/5 on
G2 (19 reviews, checked Oct 2026)
Visit jane.app
Starting priceUS$59 per month for Balance (single practitioner, up to 20 appointments a month); Practice from US$79 per month for the first full-time practitioner, plus US$35 per additional full-time practitioner; insurance billing is a paid add-on taking Practice to US$99 (jane.app/pricing, checked 11 Nov 2026)
Free planNo; guided demo instead of a self-serve trial
Jane is a Canadian practice platform with a strong following among physiotherapy clinics in Canada, where physiotherapist is the protected title and direct insurer billing is routine. Scheduling, charting, online booking, payments and telehealth are all in the core product, and the patient-facing booking pages are the best presented in this list. Pricing rewards mixed teams: part-time practitioners cost half the full-time rate, which suits clinics built around part-time physios. The limits sit at the edges of the range. Balance is a starter plan with a hard appointment cap, the insurance billing many Canadian clinics need is a paid add-on, and there is no free trial, so evaluation runs through a demo. Clinics outside Canada can use Jane, but its insurer integrations are Canadian.
What we like- Polished online booking, charting and payments, with Canadian insurance billing available on the Practice plan and cheaper part-time practitioner rates
Watch out for- The entry Balance plan is capped at 20 appointments a month, which suits only a very part-time practice, and insurance billing costs extra on top of the Practice price
#5WriteUpp
Best for: UK solo physiotherapists and small private practices that want sterling billing and UK-based support4.6/5 on
G2 (28 reviews, checked Oct 2026)
Visit writeupp.com
Starting priceGBP 19.95 per user per month plus VAT on Flex; Solo GBP 27.95 plus VAT (writeupp.com pricing pages, checked 11 Nov 2026)
Free planNo; 30-day free trial
WriteUpp is a British practice management system aimed at private practitioners, and physiotherapists are one of its core groups. It covers the diary, patient records, digital intake forms, invoicing, treatment notes and patient communications, with video consultations for clinics that run remote sessions. For a UK clinic it removes two frictions found elsewhere here: prices are in sterling rather than dollars, and support is UK-based. The pricing needs care, though. Every figure is quoted before VAT, which is the real price for the many solo physios who are not VAT registered, and the cheapest Flex plan leaves online booking and video as paid extras, closing much of the gap to Solo. WriteUpp suits a UK practice that values local support over claiming integrations.
What we like- UK company billing in sterling, ISO 27001 certified, GDPR-focused, and the Solo plan includes online booking and 100 SMS credits a month
Watch out for- Prices exclude VAT, so a non-registered solo physio pays 20 percent more than the headline figure, and online booking is a GBP 4.95 monthly add-on on the entry Flex plan
#6
Splose
Best for: Growing physiotherapy and allied health clinics that want modern notes, forms and reporting at a mid-range price
Visit splose.com
Starting priceA$32 per practitioner per month on monthly billing, with 11 percent off on annual billing; non-practitioner roles are free (splose.com/pricing, checked 11 Nov 2026)
Free planNo; 14-day free trial
Splose is an Australian platform built for allied health teams, with physiotherapy clinics among its main users. The core product covers the diary, progress notes, forms, letters, secure file storage, telehealth, online bookings and reporting in one subscription, and admin and reception accounts are free, which keeps the bill predictable for clinics with a front desk team. Its notes and forms tools are more modern than most of this list. The pricing trap is the AI add-on: at A$27 per user per month it nearly doubles the cost for a practitioner who uses it, so decide whether you need AI notes before comparing Splose's headline A$32 against rivals. Without the add-on, Splose is a well-priced choice for a growing Australian physio team.
What we like- Clean per-practitioner price, progress notes with AI assistance, online forms and telehealth included in the platform price
Watch out for- The AI features many clinics will want are a separate add-on at A$27 per user per month, close to the price of the platform itself, and SMS is charged per message on top
#7
Halaxy
Best for: Physiotherapy clinics that want a full practice system with no subscription for the core software
Visit halaxy.com
Starting priceFree for the core practice management software; extra features are paid for with credits as you go (halaxy.com/pricing, checked 11 Nov 2026)
Free planYes; the core software is free, with unlimited practitioners and locations
Halaxy takes a different approach from everything else on this list: the practice management software itself is free, for unlimited practitioners, appointments and locations, and the company earns money from optional paid features and payment processing. A physiotherapy clinic gets its diary, patient records, invoicing, Medicare claiming options for Australian practices, and a large library of clinical tools and templates without a monthly subscription. For a new clinic watching cash flow, that is a genuinely different offer, not a stripped-down trial. The trade-off is predictability. Features such as SMS, e-scripts, white labelling and a dedicated phone line are bought with credits as you use them, so a busy clinic's monthly cost floats with activity.
What we like- No subscription for the core diary, records, billing and reporting, with more than 700 clinical tools and templates included
Watch out for- The useful extras are credit-based, so costs are hard to predict month to month, and card payment processing runs at 1.5 to 1.9 percent plus a per-transaction fee
#8
TM3
Best for: Larger UK and Irish physiotherapy clinics that want a system shaped around their workflows, with implementation support
Visit blue-zinc.com
Starting priceQuote (no public price list; blue-zinc.com, checked 11 Nov 2026)
Free planNo; free trial available
TM3, made by Blue Zinc in the UK, has been used by physiotherapy and private healthcare clinics since the early 2000s, and it shows in the depth of its clinic workflows: detailed clinical notes, outcome measure reporting, class and package management, and subscription billing for treatment plans. It also connects the diary to marketing tools such as Google Ads, Meta and Mailchimp, which suits multi-site clinics managing new patient acquisition. Implementation and training are part of the offer, with in-person training in the UK and Ireland. The problem for a buyer is the first step: TM3 publishes no prices, so the only way to cost it is a quote. Treat it as a shortlist option for a larger clinic prepared to run a proper evaluation.
What we like- Long-established UK system for physiotherapy and private healthcare clinics, with outcome measure reporting, packages and subscriptions, and marketing integrations
Watch out for- There is no published pricing, so you cannot budget or compare TM3 against the rest of this list without a sales process, and third-party price estimates for it vary too widely to rely on
Frequently asked questions
How much does physiotherapy clinic software cost per month?
Expect to pay from nothing to about US$79 a month for a first practitioner. Halaxy's core software is free, Zanda starts at US$29 a month, Cliniko at US$45, and Jane's full Practice plan at US$79, all checked on vendor pricing pages on 11 Nov 2026. Per-practitioner tools then scale with team size, and extras such as SMS and AI notes add to the subscription, so compare the total for your real headcount.
What is the difference between physiotherapy and physical therapy software?
The software does the same job; the words differ by country. Physiotherapy is the term used in the UK, Australia, New Zealand and Canada, while physical therapy is the US term. The practical difference is the surrounding system: claiming routes such as Medicare, ACC and Canadian insurer billing, local payment methods and local support hours.
Which software is best for a solo physiotherapist?
For a solo physio, Zanda has the lowest starting price at US$29 a month, WriteUpp is the natural UK pick at GBP 19.95 plus VAT with sterling billing and UK support, and Halaxy costs nothing for the core system. Cliniko at US$45 a month is worth the extra if you want every feature included with no add-on decisions. All four offer trials or free access, so you can test the diary and notes workflow before paying.
Do these tools handle insurance and government claiming?
Some do, and it depends on the country. Nookal builds Medicare, bulk billing and ACC claiming into the product for Australian and New Zealand clinics, and Halaxy offers Medicare claiming options in Australia. Jane adds Canadian insurance billing to its Practice plan for an extra charge. The UK tools focus on private-pay invoicing and card payments rather than NHS claiming, so confirm how your main insurers are billed before choosing.
Can I move my patient records from my current system?
Usually yes. Cliniko and Zanda both advertise free data migration, and the other vendors offer import tools or paid onboarding for patient lists, appointment history and clinical notes. Ask what exactly transfers before you sign, because clinical note attachments and historical documents are the items most likely to need manual handling, and keep your old system read-only until the new diary has run for a full billing cycle.
Sources we checked (9)
- https://www.cliniko.com/pricing
- https://zandahealth.com/pricing
- https://www.nookal.com/pricing
- https://jane.app/pricing
- https://www.writeupp.com
- https://help.writeupp.com/en/article/what-is-included-in-my-writeupp-subscription-qrzgoh/
- https://splose.com/pricing
- https://www.halaxy.com/pricing
- https://blue-zinc.com
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has 5+ years in B2B and SaaS SEO. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.