How we make this list: we compare pricing pages, product documentation and public user reviews. Ratings come from G2, Capterra or Trustpilot, with the date we checked them.
What is the best AI meeting notes software for teams in 2026?
Fathom is the best AI meeting notes software for most teams in 2026, because its free plan covers unlimited recordings, transcription, and storage, and Team starts at $15 per user per month. Otter.ai is the best choice for teams that want live transcription plus a searchable meeting history, from $8.33 per user per month.
AI notetakers join your calls, transcribe them, and return a summary with decisions and action items, so nobody has to take notes by hand. The eight tools below were checked against vendor homepages and pricing pages on 11 November 2026. Free plans vary widely: Fathom and tl;dv offer unlimited recording on free, while Fellow gives only 5 AI notes for the lifetime of the account, so read the free-plan limits before you roll a tool out.
Key points before the detailed list:
- Fathom has the most generous free plan here, with unlimited recording and storage.
- Otter.ai, Fireflies.ai, and Fellow are the cheapest paid starts, from $7 to $10 per user per month.
- Avoma and Read AI add coaching, analytics, and forecasting for revenue teams.
- Fellow is the strongest pick for regulated teams that need governance and retention controls.
How should a team choose AI meeting notes software?
Start with how many meetings your team records each week and who needs to see the notes. A small team that records a few calls a week can live on Fathom free or Otter.ai Basic, while a team that records daily needs a paid plan with unlimited minutes. A sales team that reviews calls for coaching should shortlist Avoma or Read AI, and a regulated team should look at Fellow, which offers recording policies, retention controls, and audit logs.
If clients dislike bots in calls, test the bot-free option in the trial: Fathom offers bot-free capture in beta on Mac, Avoma and Fellow offer bot-free desktop capture, and Otter.ai has a desktop app that records without a bot. Confirm the consent flow matches your policy before rolling the tool out.
Check the free-plan ceiling last, because it is where teams get caught. Otter.ai Basic caps at 300 minutes a month and keeps only the 25 most recent conversations. Fireflies.ai free gives 400 minutes of team storage, and new accounts created on or after 1 Sep 2026 get only 3 transcriptions without auto join turned on. Fellow free gives 5 AI notes for the lifetime of the account. Count your weekly meeting minutes before you commit.
What does AI meeting notes software cost for a 10-person team?
A 10-person team pays very different amounts across this list. Fathom Team at $15 per user per month costs $150 per month for 10 users, and its free plan covers unlimited recording. Otter.ai Business at $19.99 per user per month costs about $200 per month, while Pro at $8.33 is limited to 5 billed users. Fireflies.ai Pro at $10 per seat per month costs $100 per month, and Business at $19 costs $190. Fellow Team costs $70 per month, but a team that records daily needs Business at $15, or $150 per month. Avoma Startup costs $190 per month if all 10 record, but viewers are free, so 5 recorders cost $95. Read AI Pro costs $150 per month, Notta Business about $167, and tl;dv Pro $180 per month.
What should a team check before buying?
Check consent and privacy rules first: recording laws differ by state and country, and some tools, such as Read AI, have been blocked by some universities over consent and data governance concerns, so confirm the tool announces the recording, captures consent where required, and lets you delete recordings on request, with Fellow offering zero-day retention and transcript redaction for strict policies. Then check language support and CRM sync: Fireflies.ai, Notta, and Fellow transcribe in 100 plus languages and Avoma covers 70 plus, while Otter.ai is limited to a small set, and Otter.ai, Fireflies.ai, and Avoma sync notes to Salesforce, HubSpot, and other CRMs, though Fathom reserves CRM field sync for Business at $25 per user per month, so confirm the sync on the tier you plan to buy.
| Tool |
Best for |
Starting price (checked 11 Nov 2026) |
Free plan |
| Otter.ai |
Teams that want live transcription plus searchable meeting history |
$8.33 per user per month (Pro, annual); Business from $19.99 |
Yes, Basic free with 300 minutes per month |
| Fireflies.ai |
Teams that want broad integrations and conversation analytics |
$10 per seat per month (Pro, annual) |
Yes, free with unlimited transcription on auto join, 400 minutes storage |
| Fathom |
Teams that want the most generous free plan |
$15 per user per month (Team, annual) |
Yes, free forever with unlimited recording and storage |
| Avoma |
Revenue teams that want meeting notes plus coaching and forecasting |
$19 per recorder seat per month (Startup, annual) |
No free plan; 14-day free trial |
| Fellow |
Regulated and security conscious teams that need governed meeting notes |
$7 per user per month (Team, annual) |
Yes, but very limited: 5 AI notes per user for the lifetime of the account |
| Read AI |
Teams that want meeting analytics and coaching alongside notes |
$15 per user per month (Pro, annual) |
Yes, free with 5 meeting transcripts per month |
| Notta |
Teams that need multilingual transcription and file transcription |
$8.17 per month (Pro, annual, 1 seat); Business $16.67 per seat |
Yes, free with 120 minutes per month, 3 minutes per recording |
| tl;dv |
Sales teams that want AI notes, clips, and coaching in 100 plus languages |
$18 per seat per month (Pro, annual) |
Yes, free with unlimited recordings, AI notes on first 10 meetings only |
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 Otter.ai | Teams that want live transcription plus searchable meeting history | $8.33 per user per month billed annually for Pro ($16.99 billed monthly); Business from $19.99 per user per month billed annually ($30 monthly) | Yes. Basic is free forever with 300 transcription minutes per month, a 30 minute cap per conversation, and 3 lifetime file imports. Business has a 7 day free trial. |
 Fireflies.ai | Teams that want broad integrations and conversation analytics | $10 per seat per month billed annually for Pro ($18 billed monthly); Business $19 per seat per month billed annually ($29 monthly) | Yes. Free plan at $0 with unlimited transcription when the bot auto joins calendar meetings, limited AI summaries, and 400 minutes of team storage. Note: accounts created on or after 1 Sep 2026 get only 3 transcriptions without auto join turned on. |
 Fathom | Teams that want the most generous free plan | $15 per user per month billed annually for Team ($19 billed monthly, 2 user minimum); Premium for individuals is $16 billed annually ($20 monthly) | Yes. Free forever with unlimited recordings, transcription, and storage, instant AI summaries, clips, playlists, and search. Advanced summaries and Ask Fathom are limited use on Free, and AI action items need Premium. |
 Avoma | Revenue teams that want meeting notes plus coaching and forecasting | $19 per recorder seat per month billed annually for Startup ($29 billed monthly); Organization $29 billed annually ($39 monthly) | No free plan. 14 day free trial of the Organization plan with all add ons enabled, no credit card required. Viewers and collaborators are always free. |
 Fellow | Regulated and security conscious teams that need governed meeting notes | $7 per user per month billed annually for Team ($11 billed monthly); Business $15 billed annually ($23 monthly) | Yes, but very limited. Free plan gives 5 AI notes and 5 AI recordings per user for the lifetime of the account, not per month, for teams up to 5 people. |
 Read AI | Teams that want meeting analytics and coaching alongside notes | $15 per user per month billed annually for Pro ($19.75 billed monthly); Enterprise $22.50 billed annually ($29.75 monthly) | Yes. Free plan with 5 meeting transcripts per month, meetings up to 1 hour, topic readouts, and a personalised meeting coach, no credit card required. |
 Notta | Teams that need multilingual transcription and file transcription | $8.17 per month billed annually for Pro ($13.49 billed monthly, 1 seat); Business $16.67 per seat per month billed annually ($27.99 monthly) | Yes. Free plan with 120 transcription minutes per month, but each recording is capped at 3 minutes, with 10 AI summaries a month, so it works as a demo rather than a working tier. |
 tl;dv | Sales teams that want AI notes, clips, and coaching in 100 plus languages | $18 per seat per month billed annually for Pro ($29 billed monthly); Business $29 per seat per month billed annually ($39 monthly) | Yes. Free plan with unlimited video recordings and transcription, but full AI notes on only the first 10 meetings for the life of the account, after which only the first 10 minutes of each meeting get AI notes. Free recordings are deleted after 3 months. |
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
The eight tools below cover the real range for AI meeting notes in 2026, from general notetakers to revenue and governance specialists. Use the table above to shortlist, then test your top two on your real meetings for a week.
#1Otter.ai
Best for: Teams that want live transcription plus searchable meeting history4.4/5 on
G2 (505 reviews, checked Oct 2026)
Visit otter.ai
Starting price$8.33 per user per month billed annually for Pro ($16.99 billed monthly); Business from $19.99 per user per month billed annually ($30 monthly)
Free planYes. Basic is free forever with 300 transcription minutes per month, a 30 minute cap per conversation, and 3 lifetime file imports. Business has a 7 day free trial.
Otter.ai is one of the longest running AI notetakers and it now positions itself as an AI meeting agent. Note that the vendor pricing page loaded live on 11 Nov 2026 but its text extraction omitted the dollar figures in the plan header, so the Pro figure above is cross verified against multiple independent pricing guides checked 1 Oct to 5 Nov 2026 that agree on the same prices.
What we like- Joins Zoom, Microsoft Teams, and Google Meet automatically
- Live transcription and Otter AI Chat search across meetings
Watch out for- Free plan is tightly capped at 300 minutes a month and only keeps the 25 most recent conversations
#2Fireflies.ai
Best for: Teams that want broad integrations and conversation analytics4.7/5 on
G2 (754 reviews, checked Oct 2026)
Visit fireflies.ai
Starting price$10 per seat per month billed annually for Pro ($18 billed monthly); Business $19 per seat per month billed annually ($29 monthly)
Free planYes. Free plan at $0 with unlimited transcription when the bot auto joins calendar meetings, limited AI summaries, and 400 minutes of team storage. Note: accounts created on or after 1 Sep 2026 get only 3 transcriptions without auto join turned on.
Fireflies.ai sends a visible bot into Zoom, Google Meet, and Microsoft Teams calls, or records bot free through its Chrome extension and desktop app. It transcribes, summarises, and extracts action items, then lets teams search across every meeting, build topic trackers, and push notes into Slack, Notion, HubSpot, Salesforce, and many other tools. Business adds conversation intelligence, team analytics, and user groups, which suits sales and customer success teams that review calls at scale.
What we like- Very wide integration set including Zapier, a public API, and 25 plus CRMs
Watch out for- Paid plans meter AI use through AI credits with rate limits
#3Fathom
Best for: Teams that want the most generous free plan5.0/5 on
G2 (7,076 reviews, checked Oct 2026)
Visit fathom.ai
Starting price$15 per user per month billed annually for Team ($19 billed monthly, 2 user minimum); Premium for individuals is $16 billed annually ($20 monthly)
Free planYes. Free forever with unlimited recordings, transcription, and storage, instant AI summaries, clips, playlists, and search. Advanced summaries and Ask Fathom are limited use on Free, and AI action items need Premium.
Fathom joins Zoom, Google Meet, and Microsoft Teams calls, records and transcribes them, and returns a structured summary with action items, all without the user taking a note. Its free plan is the headline: unlimited recording, transcription, and storage, with clips, playlists, and search across calls, and support for 38 languages. Paid tiers add advanced summary templates, unlimited Ask Fathom, custom vocabulary, team folders, keyword alerts, and CRM sync.
What we like- The free plan has no cap on meetings, minutes, or storage, which is unmatched in this set
Watch out for- Advanced AI summaries are capped at 5 per month on Free and AI action items are not included at all on Free
#4Avoma
Best for: Revenue teams that want meeting notes plus coaching and forecasting4.6/5 on
G2 (1,364 reviews, checked Oct 2026)
Visit avoma.com
Starting price$19 per recorder seat per month billed annually for Startup ($29 billed monthly); Organization $29 billed annually ($39 monthly)
Free planNo free plan. 14 day free trial of the Organization plan with all add ons enabled, no credit card required. Viewers and collaborators are always free.
Avoma is an AI meeting assistant built around sales and customer facing conversations. It records and transcribes calls across Zoom, Teams, Google Meet, and dialers, produces AI summary notes with key takeaways and action items, and can auto save notes to Salesforce, HubSpot, Zoho, Pipedrive, and Copper. It also includes 1 to 1 scheduling, AI follow up emails, and an Ask Avoma copilot that answers questions about a single meeting or across meetings.
What we like- Only recorder seats are paid, so everyone else can watch and comment free
Watch out for- No permanent free tier, and the conversation intelligence and revenue intelligence features most buyers associate with Avoma are $29 per seat per month add ons each
#5Fellow
Best for: Regulated and security conscious teams that need governed meeting notes4.7/5 on
G2 (2,440 reviews, checked Oct 2026)
Visit fellow.ai
Starting price$7 per user per month billed annually for Team ($11 billed monthly); Business $15 billed annually ($23 monthly)
Free planYes, but very limited. Free plan gives 5 AI notes and 5 AI recordings per user for the lifetime of the account, not per month, for teams up to 5 people.
Fellow is an AI meeting assistant that turns every meeting into a shared, searchable record with agendas, notes, action items, and follow ups in one place. It records, transcribes, and summarises meetings on Zoom, Microsoft Teams, and Google Meet, and in person, in 100 plus languages, then syncs context to CRMs and tools such as Slack, Notion, and Confluence. Note that Fellow moved from fellow.app to fellow.ai in Aug 2025, so old links to the former domain redirect.
What we like- Strong governance: SOC 2 Type II, HIPAA readiness, SSO and SCIM, retention controls, transcript redaction
Watch out for- Free and Team plans cap AI notes and recordings by count
#6
Read AI
Best for: Teams that want meeting analytics and coaching alongside notes
Visit read.ai
Starting price$15 per user per month billed annually for Pro ($19.75 billed monthly); Enterprise $22.50 billed annually ($29.75 monthly)
Free planYes. Free plan with 5 meeting transcripts per month, meetings up to 1 hour, topic readouts, and a personalised meeting coach, no credit card required.
Read AI joins calendar events on Zoom, Google Meet, and Microsoft Teams and produces a meeting report with a summary, topics, action items, and key questions, plus a transcript broken out by speaker with sentiment and engagement metrics. Note that the vendor pricing page displays Pro as $15 with a 25 percent label next to $19.75, which reads ambiguously; independent guides checked Oct 2026 consistently report Pro as $15 per user per month billed annually and $19.75 billed monthly, which is the figure used here.
What we like- Unlimited meeting transcripts on every paid plan
- Meeting coach reports on talk speed, filler words, engagement
Watch out for- Audio and video playback is locked behind Enterprise at $22.50 per user per month billed annually
#7Notta
Best for: Teams that need multilingual transcription and file transcription4.3/5 on
G2 (347 reviews, checked Oct 2026)
Visit notta.ai
Starting price$8.17 per month billed annually for Pro ($13.49 billed monthly, 1 seat); Business $16.67 per seat per month billed annually ($27.99 monthly)
Free planYes. Free plan with 120 transcription minutes per month, but each recording is capped at 3 minutes, with 10 AI summaries a month, so it works as a demo rather than a working tier.
Notta is an AI transcription and meeting notes tool that records web meetings with a bot or bot free through its desktop app and Chrome extension, and also transcribes uploaded audio and video files. It produces searchable transcripts with speaker identification, AI summaries, and action items, and it can generate slides and documents from meeting content through its Notta Brain add on. The homepage at notta.ai rendered in Japanese in the research fetch, but the English pricing page at notta.ai/en/pricing loaded live with the USD prices above.
What we like- Transcribes Zoom, Teams, Google Meet, and Webex meetings plus uploaded audio and video files
Watch out for- Pro covers only 1 seat, so a real team must pay Business per seat
#8tl;dv
Best for: Sales teams that want AI notes, clips, and coaching in 100 plus languages4.7/5 on
G2 (537 reviews, checked Oct 2026)
Visit tldv.io
Starting price$18 per seat per month billed annually for Pro ($29 billed monthly); Business $29 per seat per month billed annually ($39 monthly)
Free planYes. Free plan with unlimited video recordings and transcription, but full AI notes on only the first 10 meetings for the life of the account, after which only the first 10 minutes of each meeting get AI notes. Free recordings are deleted after 3 months.
tl;dv, short for Too Long Did Not View, is an AI notetaker for Zoom, Google Meet, and Microsoft Teams. Its notetaker joins scheduled calls, captures video and audio, and returns a timestamped transcript plus AI notes, with shareable clips and highlights for the moments that matter. Teams can ask AI questions about a single meeting or across meetings, track playbook adherence and objections on Business, and push notes and CRM outcomes into Salesforce, HubSpot, and 5,000 plus tools through Zapier.
What we like- Unlimited recordings and transcription on the free plan in 100 plus languages
Watch out for- The free plan AI notes cap never resets, so it stops being useful after 10 meetings
Frequently asked questions
Is there a free AI meeting notes tool for teams?
Yes, Fathom is the best free option for teams, because its free plan covers unlimited recordings, transcription, and storage, with clips, playlists, and search across calls. Otter.ai Basic is free with 300 minutes a month, Fireflies.ai free covers auto-joined meetings with 400 minutes of storage, and tl;dv free covers unlimited recordings with AI notes on the first 10 meetings only.
Do AI notetakers work with Zoom, Teams, and Google Meet?
All eight tools here cover Zoom, Google Meet, and Microsoft Teams, and Notta also covers Webex. If your team meets clients who dislike bots in calls, test the bot-free option during the trial and confirm the consent flow matches your policy before rolling the tool out.
Is it legal to record meetings with an AI notetaker?
Recording laws differ by state and country, and some places require every participant to consent. Check the rules where your team and your clients are based, confirm the tool stores data in a region you accept, and set a retention policy so old recordings do not pile up without a purpose.
Which AI meeting notes tool is best for sales teams?
Avoma is the best pick for sales teams that want notes plus coaching and forecasting, because it adds call scoring, deal risk alerts, and CRM auto-save, though those features are paid add-ons. Read AI is the best value for analytics, with a meeting coach and talk-time reports from $15 per user per month.
Can AI meeting notes replace a human note taker?
For routine meetings, yes: the tools here capture the transcript, the decisions, and the action items reliably, and they search across meetings in a way a human note taker cannot. They still miss nuance, such as a decision made in the chat after the call, or a sensitive exchange the participants did not want recorded.
Sources we checked (8)
- https://otter.ai/pricing
- https://fireflies.ai/pricing
- https://www.fathom.ai/pricing
- https://www.avoma.com/pricing
- https://fellow.ai/pricing
- https://www.read.ai/pricing
- https://www.notta.ai/en/pricing
- https://tldv.io/pricing
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has 5+ years in B2B and SaaS SEO. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.