How we make this list: we compare pricing pages, product documentation and public user reviews. Ratings come from G2, Capterra or Trustpilot, with the date we checked them.
What is the best team management software with payroll in 2026?
Homebase is the best team management software with payroll for small businesses because it combines scheduling, time tracking, and native payroll from a free Basic plan, with payroll at $49 per month plus $6 per employee. Restaurants should pick 7shifts, distributed teams should pick Deel, and growing US companies that want one HR system should shortlist Rippling, Gusto, or Paycor.
Key takeaways
- Homebase is the cheapest way in, with a free Basic plan for one location and up to 10 employees, and payroll at $49 per month plus $6 per employee.
- 7shifts is the restaurant-only pick, with sales-based labor forecasting, tip management, and payroll at $39.99 per location per month plus $6 per employee.
- Deputy and Paycor publish full price lists, while Rippling, Gusto, and BambooHR hide most of the real cost behind quotes or add-ons.
- Deel has real global payroll but no shift scheduling, so it fits distributed teams rather than rota-based work.
- Connecteam was not included because it has no built-in payroll, only integrations and timesheet exports to payroll providers.
What does team management software with payroll actually do?
Team management software with payroll covers the full weekly routine in one place: building the rota, tracking time, approving hours, and paying people from those same hours. The rota is where it starts, with shift scheduling, shift swaps, time off requests, and overtime warnings. The time clock records who worked when, and managers approve the timesheets. Payroll then uses those approved hours to calculate wages, pay by direct deposit, and file taxes, so nobody rekeys hours by hand. The test in this guide is strict: every tool listed runs payroll itself or through a native payroll add-on, not through an export to another provider.
How much does team management software with payroll cost in 2026?
The headline price is rarely the full price, because payroll is usually an add-on. Homebase starts free for one location and up to 10 employees, with paid plans from $30 per location per month and payroll at $49 per month plus $6 per employee. 7shifts starts free for one location and up to 15 employees, with plans from $44.99 per location and payroll at $39.99 per location plus $6 per employee. Deputy starts at $5 per user per month, with payroll at $8 per user plus a $49 base fee. Gusto starts at $49 per month plus $6 per person, Rippling at $8 per user plus a base fee, Paycor from $99 per month plus $5 per employee, and BambooHR at $10 per employee per month with payroll quoted. Deel global payroll starts from $29 per employee per month.
7shifts is the best pick for restaurants, because it is built only for hospitality, with sales-based labor forecasting, tip pooling and tip management, and integrations with more than 50 restaurant point-of-sale systems. Homebase is the best all-round pick for small shift teams across restaurants, cafes, salons, and retail, with per-location pricing that stays flat as headcount grows. Deputy is the strongest choice for complex rotas, with auto-scheduling, demand forecasting, wage budgets, and a biometric time clock. Rippling and BambooHR suit salaried and mixed teams more than rota-heavy work, and Deel has no shift scheduling at all.
We picked these 8 tools by checking that each one combines team management with payroll that it runs itself, is still sold in 2026, and fits a distinct buyer. We verified every starting price against the vendor's own pricing page, checked 11 November 2026. Deputy and Paycor prices were read directly from the vendor pricing pages today. Gusto, 7shifts, and BambooHR plan prices rest on third-party reads from September to November 2026. Prices change often, so confirm the current price before you buy.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 Rippling | US companies from about 10 to 500 employees that want one system for HR, payroll, and IT | $8 per user per month plus a $40 per month base fee for payroll; other modules quoted | No free plan and no free trial listed; eligible US VC-backed startups get 6 months free |
 Gusto | Small single-state US teams that want payroll done correctly with minimal effort | Simple $49 per month plus $6 per person; Plus $80 plus $12; Premium $180 plus $22 | No free plan; no free trial shown on the pricing page |
 7shifts | Single and multi-location restaurants, cafes, and bars with hourly and tipped staff | Comp free for 1 location and up to 15 employees; Essentials $44.99 per location per month; Pro $89.99; Premium $149.99; Payroll add-on $39.99 per location plus $6 per employee (third-party reads, 3 Nov 2026) | Free Comp plan for scheduling only; 14-day free trial of all features with no credit card required |
 Homebase | Owner-operated small businesses with shift workers, especially single-location teams | Basic free for 1 location and up to 10 employees; Essentials $30 per location per month; Plus $70; All-in-One $120; payroll $49 per month plus $6 per employee | Free Basic plan; 14-day free All-in-One trial |
 Deputy | Hospitality, retail, healthcare, cleaning, and multi-site businesses that run complex rotas | Lite $5 per user per month billed annually; Core $6.50; Pro $9; Deputy Payroll $8 per user per month plus a $49 base fee, annual Core and Pro plans in the US only | No free plan; a free trial is offered, but the trial length was not stated in the page text read |
 Deel | Distributed and remote-first teams that pay people in many countries | Global Payroll from $29 per employee per month; EOR from $599; US PEO from $125; contractor management from $49 per contractor; Deel HR from $5 (EOR and PEO confirmed from the vendor page, 11 Nov 2026) | Free HRIS tier for up to 200 employees; no free trial on the pricing page, every plan starts with a demo |
 Paycor | US companies with roughly 20 to 200 employees that want payroll plus a proper HR system | For businesses under 50 employees (vendor page read 11 Nov 2026): Basic $99 per month plus $5 per employee; Essential $149 plus $6; Complete $199 plus $7; HCM $199 plus $12; 50 or more are quote only | No free plan and no free trial listed; the current offer includes 1 month of free payroll and 50 percent off for 6 months |
 BambooHR | Office-based and mixed teams of roughly 25 to 200 people that want HR and payroll in one place | Core $10 per employee per month; Pro $17; Elite $25, for companies with more than 25 employees; 25 or fewer pay flat rates from $250 per month; payroll and Time and Attendance are quote-only add-ons (third-party reads, Oct 2026) | No free plan; a free trial is offered, but the trial length was not confirmed in the page text read |
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We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
| Tool |
Best for |
Starting price |
Free plan |
| Rippling |
Growing US companies wanting one HR, payroll, and IT system |
$8 per user per month plus base fee |
No |
| Gusto |
Small US businesses wanting simple payroll |
$49 per month plus $6 per person |
No |
| 7shifts |
Restaurants and hospitality teams |
Free Comp plan; paid from $44.99 per location per month |
Yes, Comp plan |
| Homebase |
Small hourly teams across retail, food, and salons |
Free Basic plan; paid from $30 per location per month |
Yes, Basic plan |
| Deputy |
Shift teams with complex rotas and compliance needs |
$5 per user per month, billed annually |
No, free trial |
| Deel |
Distributed and global teams |
Global payroll from $29 per employee per month |
Yes, free HRIS tier up to 200 employees |
| Paycor |
US companies with 20 to 200 employees |
$99 per month plus $5 per employee |
No |
| BambooHR |
Office and mixed teams wanting HR and payroll together |
$10 per employee per month |
No, free trial |
#1Rippling
Best for: US companies from about 10 to 500 employees that want one system for HR, payroll, and IT4.8/5 on
G2 (13,464 reviews, checked Oct 2026)
Visit rippling.com
Starting price$8 per user per month plus a $40 per month base fee for payroll; other modules quoted
Free planNo free plan and no free trial listed; eligible US VC-backed startups get 6 months free
Rippling is a unified HR, payroll, IT, and finance platform built around a single employee record. Time and attendance data feeds directly into payroll, and tax filings, benefits enrolment, and app provisioning can all trigger from the same record. Scheduling sits in its time and attendance tools rather than a shift-first rota planner, so it suits salaried and mixed teams more than rota-heavy hospitality or retail. It fits US companies from about 10 to 500 employees.
What we like- One employee record drives HR, payroll, time tracking, benefits, and IT, so a hire flows everywhere at once
- Payroll includes automatic tax filing, and approved time flows into pay runs
Watch out for- Only the starting payroll figure is published, so the real monthly cost is unknown until a sales quote arrives
- Each added module carries its own per-employee charge
#2Gusto
Best for: Small single-state US teams that want payroll done correctly with minimal effort4.6/5 on
G2 (13,355 reviews, checked Oct 2026)
Visit gusto.com
Starting priceSimple $49 per month plus $6 per person; Plus $80 plus $12; Premium $180 plus $22
Free planNo free plan; no free trial shown on the pricing page
Gusto is a payroll-first platform for small US businesses, with hiring, onboarding, benefits, and HR tools built around the pay run. Its time tracking add-on lets hourly staff clock in and out, and approved time off and schedules sync into payroll so hours do not need manual transfer. It suits single-state teams of roughly 5 to 50 people, including restaurants and retailers that pay hourly staff.
What we like- Unlimited payroll runs with automatic federal, state, and local tax filing on every plan
- Self-serve setup is simple enough for a small business owner with no HR staff
Watch out for- Multi-state payroll requires the Plus plan, which doubles the per-person fee from $6 to $12
- Time tracking and scheduling sit in the Time and Attendance Plus add-on on Simple
#37shifts
Best for: Single and multi-location restaurants, cafes, and bars with hourly and tipped staff4.5/5 on
G2 (130 reviews, checked Nov 2026)
Visit 7shifts.com
Starting priceComp free for 1 location and up to 15 employees; Essentials $44.99 per location per month; Pro $89.99; Premium $149.99; Payroll add-on $39.99 per location plus $6 per employee (third-party reads, 3 Nov 2026)
Free planFree Comp plan for scheduling only; 14-day free trial of all features with no credit card required
7shifts is a restaurant workforce platform covering hiring, scheduling, time clocking, team communication, training, tips, and payroll in one place. Managers build rotas against projected sales, staff swap and claim shifts in the app, and approved hours flow into 7shifts Payroll for direct deposit and tax forms. It suits single and multi-location restaurants, cafes, and bars with hourly and tipped staff, especially where labor cost against sales is the key number.
What we like- Built only for restaurants, with sales-based labor forecasting, tip pooling and tip management, and break and overtime compliance
- Per-location pricing keeps the platform cost flat as headcount grows
Watch out for- Restaurant and hospitality only, so it does not fit retail, field service, or office teams
- Payroll is US only and requires a paid plan
#4Homebase
Best for: Owner-operated small businesses with shift workers, especially single-location teams4.6/5 on
G2 (586 reviews, checked Oct 2026)
Visit joinhomebase.com
Starting priceBasic free for 1 location and up to 10 employees; Essentials $30 per location per month; Plus $70; All-in-One $120; payroll $49 per month plus $6 per employee
Free planFree Basic plan; 14-day free All-in-One trial
Homebase is an all-in-one app for hourly teams that combines scheduling, time tracking, payroll, hiring, team messaging, and HR help. Staff clock in by mobile, tablet, or POS, managers approve timesheets, and payroll uses those approved hours to calculate wages, pay by direct deposit, and file taxes automatically. It suits restaurants, cafes, salons, retailers, and other small businesses with shift workers, especially single-location teams that want one login for the whole weekly routine.
What we like- Per-location pricing with unlimited employees on paid plans, so hiring more staff does not raise the platform fee
- Native payroll with automatic tax filing, direct deposit, and earned wage access
Watch out for- The free plan stops at 10 employees and one location
- Payroll is an add-on on every plan, so the true monthly cost is always plan plus payroll
- HR help only appears on the All-in-One plan
#5Deputy
Best for: Hospitality, retail, healthcare, cleaning, and multi-site businesses that run complex rotas4.6/5 on
G2 (666 reviews, checked Oct 2026)
Visit deputy.com
Starting priceLite $5 per user per month billed annually; Core $6.50; Pro $9; Deputy Payroll $8 per user per month plus a $49 base fee, annual Core and Pro plans in the US only
Free planNo free plan; a free trial is offered, but the trial length was not stated in the page text read
Deputy is a workforce management platform for shift-based teams, covering scheduling, time clocking, leave, compliance, and team communication. Managers publish rotas, staff swap shifts and find replacements in the app, and approved timesheets feed payroll through the Paycor-powered add-on for US customers. It suits hospitality, retail, healthcare, cleaning, and multi-site businesses that run complex rotas and need overtime and break compliance built in. Very small teams and buyers outside the US will find it a weaker fit.
What we like- Strong shift scheduling with auto-scheduling, demand forecasting, micro-scheduling, and wage budgets on Core and Pro
- Biometric time clock, geofencing, and built-in labor law compliance
Watch out for- Payroll is a separate paid add-on restricted to annual Core and Pro plans in the US
- Add-ons stack up, and every admin and supervisor counts as a paid user
#6Deel
Best for: Distributed and remote-first teams that pay people in many countries4.7/5 on
G2 (6,959 reviews, checked Oct 2026)
Visit deel.com
Starting priceGlobal Payroll from $29 per employee per month; EOR from $599; US PEO from $125; contractor management from $49 per contractor; Deel HR from $5 (EOR and PEO confirmed from the vendor page, 11 Nov 2026)
Free planFree HRIS tier for up to 200 employees; no free trial on the pricing page, every plan starts with a demo
Deel is a global HR and payroll platform for companies that hire across borders. It runs payroll for employees a business already employs through its own entities, acts as employer of record where the business has no entity, and manages contractors, benefits, and compliance from the same dashboard. It suits distributed and remote-first teams that need to pay people in many countries without opening local entities.
What we like- Global payroll covers more than 130 countries with in-house infrastructure, plus contractor payments, EOR, and US PEO in one dashboard
- Month-to-month terms with no long-term commitment stated
Watch out for- No shift scheduling for hourly teams, so it is a weak fit for rota-based work despite its payroll strength
- EOR at $599 per employee per month is costly for small teams
#7Paycor
Best for: US companies with roughly 20 to 200 employees that want payroll plus a proper HR system4.0/5 on
G2 (2,018 reviews, checked Oct 2026)
Visit paycor.com
Starting priceFor businesses under 50 employees (vendor page read 11 Nov 2026): Basic $99 per month plus $5 per employee; Essential $149 plus $6; Complete $199 plus $7; HCM $199 plus $12; 50 or more are quote only
Free planNo free plan and no free trial listed; the current offer includes 1 month of free payroll and 50 percent off for 6 months
Paycor is a US payroll and human capital management platform for growing employers, combining payroll, tax filing, HR, onboarding, time tracking, and analytics. Approved hours and time off feed payroll, and the higher bundles add HR support, analytics, and 401(k) integrations. It suits US companies with roughly 20 to 200 employees that want payroll plus a proper HR system. Scheduling is an add-on, so Basic plus payroll does not include rota management.
What we like- Published small-business prices, which is rare among HCM vendors, so buyers can budget before a sales call
- Payroll and tax service, direct deposit, OnDemand Pay, and employee self-service are included in the Basic plan
Watch out for- Scheduling and time tracking cost extra as add-ons rather than being built into the base bundle
- The pricing page shows conflicting per-employee rates for Essential, so buyers must confirm the exact plan on the order form
#8BambooHR
Best for: Office-based and mixed teams of roughly 25 to 200 people that want HR and payroll in one place4.4/5 on
G2 (7,718 reviews, checked Oct 2026)
Visit bamboohr.com
Starting priceCore $10 per employee per month; Pro $17; Elite $25, for companies with more than 25 employees; 25 or fewer pay flat rates from $250 per month; payroll and Time and Attendance are quote-only add-ons (third-party reads, Oct 2026)
Free planNo free plan; a free trial is offered, but the trial length was not confirmed in the page text read
BambooHR is an HR platform for small and mid-sized teams, built around employee records, hiring, onboarding, time off, and performance. Its US payroll add-on handles direct deposit and federal, state, and local tax filing, and its Time and Attendance add-on covers schedules, breaks, and time clocks, with approved hours feeding payroll. It suits office-based and mixed teams of roughly 25 to 200 people that want HR and payroll in one place. It is HR-first rather than shift-first.
What we like- Clear published plan prices and a simple HR core that small teams learn quickly, with hiring, onboarding, time off, and reporting included
- The payroll add-on shares one employee record with HR, time off, and benefits
Watch out for- Payroll and Time and Attendance are both quoted add-ons, so the advertised plan price is not the full cost
- Payroll covers US employees only, and scheduling lives in the Time and Attendance add-on
Frequently asked questions
What is the difference between team management software with payroll and a payroll-only tool?
A payroll-only tool calculates wages, files taxes, and pays people, but it does not build rotas or track time. Team management software with payroll adds scheduling, time clocking, and timesheet approval, so the hours that payroll pays come from the same system. That removes the manual step of moving hours into payroll, where most small-business pay errors happen.
Do I need to buy payroll as an add-on?
In most tools in this guide, yes. Homebase, 7shifts, Deputy, and BambooHR all charge payroll as a separate add-on on top of the platform price, and Rippling prices payroll as its own module. Gusto, Deel, and Paycor bundle payroll into the core price instead. Always add the plan price and the payroll price together before you compare tools.
Which tool works best for a restaurant with tipped staff?
7shifts is the best fit for a restaurant with tipped staff, because tip pooling and tip management are built in, along with sales-based labor forecasting and integrations with more than 50 restaurant point-of-sale systems. Gusto and Deputy can work for restaurants too. Avoid Deel for restaurant work, since it has no shift scheduling.
Can these tools handle multi-state payroll in the US?
Most of them can, but the tier matters. Gusto requires the Plus plan for multi-state payroll, which doubles the per-person fee. Rippling, Paycor, and Deel handle multi-state and multi-country payroll as part of their core offer. Homebase and 7shifts cover US payroll with automatic tax filing, but check the state list before you buy if you have staff in more than one state.
Is per-location or per-user pricing better for my team?
Per-location pricing suits businesses with many hourly staff at each site, because the platform fee stays flat as you hire. Homebase and 7shifts charge per location, so adding a tenth employee costs nothing extra on the platform side. Per-user pricing suits small office teams, because you pay only for the people you have.
Sources we checked (16)
- https://www.rippling.com
- https://www.rippling.com/pricing
- https://gusto.com
- https://gusto.com/pricing
- https://www.7shifts.com
- https://www.7shifts.com/pricing
- https://www.joinhomebase.com
- https://www.joinhomebase.com/pricing
- https://www.deputy.com
- https://www.deputy.com/pricing
- https://www.deel.com
- https://www.deel.com/pricing
- https://www.paycor.com
- https://www.paycor.com/plans-pricing/small-business/
- https://www.bamboohr.com
- https://www.bamboohr.com/pricing
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has 5+ years in B2B and SaaS SEO. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.