How we make this list: we compare pricing pages, product documentation and public user reviews. Ratings come from G2, Capterra or Trustpilot, with the date we checked them.
Key takeaways
- Fax.Plus is the value default: from $6.99 a month billed annually for 200 pages, a real free plan (10 pages), and HIPAA ready enterprise tiers with a signed BAA.
- eFax is the established name ($18.99 a month, 200 pages) with healthcare interoperability depth, priced at a premium for it.
- SRFax is the low cost HIPAA pick: healthcare plans with a BAA from about $12.60 a month, the cheapest signed BAA found in testing.
- Dropbox Fax ($9.99 a month, 300 pages) suits occasional faxing inside a Dropbox workflow; MyFax and RingCentral Fax serve simple and bundled cases.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 Fax.Plus | Overall value and features | $6.99 per month | Yes |
 eFax | Established brand and healthcare depth | $18.99 per month | No |
 SRFax | Low cost HIPAA faxing | $9.70 per month | No |
 Dropbox Fax | Occasional faxing inside Dropbox | $9.99 per month | No |
 iFax | Mobile first faxing | $12.49 per month | No |
 MyFax | Simple, infrequent faxing | $10 per month | No |
 RingCentral Fax | Fax inside a full phone system | $20 per month | No |
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The best online fax services for small business in 2026
#1Fax.Plus
Best for: Overall value and features4.6/5 on
G2 (60 reviews, checked Oct 2026)
Visit fax.plus
Starting price$6.99 per month
Free planYes
Fax.Plus wins this category the way it wins most current roundups: the entry price is half the legacy names', the page allowance is standard, and the free plan lets an occasional faxer pay nothing until faxing becomes routine.
For most small businesses, this is the end of the search. The exceptions follow below, and they are specific: signed BAA on a budget (SRFax), brand and healthcare networks (eFax), an existing RingCentral phone bill (entry 7).
What we like- The strongest all round package in current testing: from $6.99 a month billed annually ($8.99 monthly) including 200 pages, web, mobile and email to fax, a genuinely usable free plan with 10 pages, the only real free tier in this set, encryption in transit and at rest, with HIPAA ready setup on its Enterprise plan including a signed BAA, integrations and features (scheduled faxing, confirmation reports, AI text extraction from incoming faxes in recent reviews) that outgrow most small business needs gracefully
Watch out for- The BAA sits on the Enterprise tier, so healthcare users do not get compliance at the $6.99 price, per page economics worsen at high volume compared with flat heavy user plans elsewhere, support scores in expert testing lag its feature scores
#2eFax
Best for: Established brand and healthcare depth4.5/5 on
G2 (233 reviews, checked Oct 2026)
Visit efax.com
Starting price$18.99 per month
Free planNo
eFax sells trust and tenure: it has been the fax number on business cards for decades, and in healthcare its interoperability work is a genuine specialism rather than a badge. Some buyers rationally pay the premium for a name their partners already accept.
Everyone else should see the comparison plainly. Same 200 pages, nearly three times the price, and the gap buys brand recognition and enterprise features a five person business will rarely touch.
What we like- The longest established consumer facing fax brand, with the recognition that procurement departments and healthcare partners respond to, entry plan at $18.99 a month including 200 pages in the US and Canada, with Business ($39.99 a month, 500 pages across 51 countries) above it, searchable stored faxes, large file sharing and free local or toll free numbers, healthcare interoperability is its stated niche in current testing, with HIPAA options from business plans upward
Watch out for- Roughly triple Fax.Plus's entry price for the same 200 pages, overage charges up to $0.99 a page make busy months expensive on entry tiers, no free plan, and trials are short, corporate tiers move to sales led pricing
Starting price$9.70 per month
Free planNo
SRFax is the answer to a specific, common brief: a small practice or billing service that must fax, must have a BAA, and does not fax much. At $12.60 a month for compliant healthcare faxing, it undercuts every rival's compliant tier in the testing cited.
Read its plans carefully at signup: the healthcare line, not the basic line, is where the BAA lives, and the few dollars between them is the entire point of choosing this service.
What we like- The healthcare value pick: its healthcare plans are the cheapest signed BAA option found in current testing, from about $12.60 a month, standard plans start at $11.45 a month for 200 pages ($9.70 billed annually), fax quality in testing scored on par with the reference standard output, a detail clinics notice on scanned forms, part of the same Consensus family as eFax and MyFax, so it is not a startup experiment, scheduling, password protection and unlimited outbound users appear in its feature set
Watch out for- Low volume orientation: heavy faxers will outgrow its plans faster than eFax's tiers, brand recognition outside healthcare is minimal, the free sending allowance on its entry marketing (a handful of outbound pages) should not be confused with the paid plans' allowances, interface polish trails Fax.Plus
Starting price$9.99 per month
Free planNo
Dropbox Fax suits the business that faxes contracts, not medical records: a signed agreement out, a countersigned one back, stored in the same Dropbox the rest of the paperwork lives in. The 300 page allowance is generous for that rhythm.
Occasional senders should price its pay per fax route against any subscription at all. Two faxes a year should not cost $120 in plan fees, and this service is one of the few that still offers the honest alternative.
What we like- The former HelloFax, now inside Dropbox: $9.99 a month including 300 pages, the largest entry allowance here, built in document editing and signing, because its heritage is the Dropbox Sign workflow, faxing to 70 plus countries and integrations with Dropbox, Google Drive and OneDrive storage, pay per fax options for the very occasional sender (about $0.99 a fax, with some free pages at signup in recent reviews)
Watch out for- HIPAA support is not offered on its self serve plans in current comparisons, ruling it out for patient data, overages up to $0.99 a page on paid plans, cover page and branding customisation is limited, its fax product sits inside a larger company's portfolio, with the roadmap attention that implies
#5iFax
Best for: Mobile first faxing4.7/5 on
G2 (480 reviews, checked Oct 2026)
Visit ifaxapp.com
Starting price$12.49 per month
Free planNo
iFax fits field heavy small businesses: contractors, home health aides, sales reps, anyone whose fax machine is effectively their phone. Its app first design and mid price reflect that single job.
Office based faxers get more from Fax.Plus at half the price. Phone based faxers should trial iFax against it and let the app experience arbitrate, since that is the whole purchase.
What we like- A mobile led service with strong apps, positioned for faxing from phones on the move, entry at $12.49 a month for 200 send pages in current testing, HIPAA support from its Plus plan upward, making it a budget route to compliant mobile faxing, features for centralised fax management appear in business tier roundups (shared inboxes, annotation, custom cover pages)
Watch out for- Its entry allowance counts send pages, so heavy receivers should check the receive terms, pricing varies between roundups ($12.49 versus $14.99 a month sightings), so confirm the current plan page before purchase, brand and review footprint is smaller than the leaders, less integration depth than Fax.Plus for office workflows
#6MyFax
Best for: Simple, infrequent faxing2.8/5 on
G2 (10 reviews, checked Oct 2026)
Visit myfax.com
Starting price$10 per month
Free planNo
MyFax is the legacy budget line of a fax giant, and the market has moved under it. It remains on this list because some buyers want a household name, a simple product and no decisions, and $10 a month buys that peace.
Readers comfortable with a newer brand should compare its free rival first. The honest role of this entry is as the control group that shows what the category's floor used to look like.
What we like- Deliberate simplicity from the eFax family: send and receive by web, app or email with almost nothing to learn, priced around $10 to $12 a month in current roundups, with about 100 pages a month, suits the solo user who faxes rarely and wants a known company's number, no collaboration or admin features to pay for or trip over
Watch out for- Independent testing is blunt about the value: a stripped down experience that is not particularly cheap for what it omits, 100 pages is the smallest allowance here, no HIPAA story, so no healthcare use, Fax.Plus's free tier covers its exact use case (rare, simple faxing) at $0, which is a hard comparison to survive
Starting price$20 per month
Free planNo
RingCentral closes the list for the consolidation buyer. Plenty of small businesses keep three vendors for phone, fax and video out of habit; one platform with fax included simplifies support and billing in a way per feature price comparisons miss.
If your phones live elsewhere or you have no phone system ambitions, this entry is not for you, and Fax.Plus or SRFax will serve the fax job alone at half the money or less.
What we like- Fax bundled into RingCentral's business communications platform: if your phones already run on RingCentral, fax arrives as a feature, not a new vendor, with number porting and a secure fax portal, one bill, one admin console and one support relationship for phone, video, messaging and fax, generous fax allowances ride inside its phone plans rather than metering like the specialists, scales into contact centre and enterprise tiers as the business grows
Watch out for- Buying a phone system to get fax is backwards
- The $20 a month entry only makes sense if you want the phones, standalone fax buyers pay platform prices for a single feature, its fax specific depth (healthcare BAA positioning, fax only workflows) is thinner than the specialists', migration weight: changing fax later means touching your phone system
How we chose
We required services a small business can buy self serve today, and weighed entry price against pages included (the category's real unit), then HIPAA and BAA placement, payout of the occasional use case, and brand stability. Prices and page counts come from October 2026 comparisons that checked providers' own live sites, principally Fax.Plus's tested roundup, Technology Advice and Comfax; where sources disagreed on a price, the range is stated in the entry. One tested service (Documo) was excluded as priced for practices at $25 a month with less small business fit. We did not claim hands-on testing; test scores referenced belong to the cited reviewers.
Counting pages before you sign
Do one month of arithmetic first. Count outbound and inbound pages separately, because plans meter them differently and a received 40 page records release counts like 40 pages of sending. Then check three numbers on the plan page: the allowance, the overage per page, and whether unused pages roll over (usually not).
Finally, port your number if you already publish one. Every service here can port an existing fax number, and changing a fax number printed on a decade of referral pads is the kind of small disaster this category sells you the tools to avoid.
Frequently asked questions
Why do businesses still fax in 2026?
Because their counterparties do. Healthcare, legal, insurance, lending and government workflows still run on fax for signed and sensitive documents, and a business serving them needs a number. Online services remove the machine, the line and the paper, keeping the compatibility.
What does HIPAA compliant faxing require?
A provider willing to sign a BAA, plus the plan tier that includes it. On this list that means SRFax's healthcare plans (from about $12.60 a month), Fax.Plus's Enterprise tier, eFax's business plans or iFax's Plus plan. A service merely claiming encryption is not the same thing.
How many pages does a small business need?
Most occasional users send and receive under 100 pages a month, covered by every entry plan here. Busy clinics and law offices should model 300 to 500 and price the tier above entry, because overages near $0.99 a page punish the wrong guess quickly.
Can I keep my existing fax number?
Yes. Number porting is standard across these services, though it takes days to weeks and should be started before you cancel the old line. Confirm the port completes and tests both ways before the old service ends.
Is there a truly free way to fax?
Fax.Plus's free plan includes 10 pages, which covers genuinely occasional sending. Beyond that, free fax sites with heavy ads and page limits exist for one off sends, but a business that receives faxes needs a paid number; receiving is the part that is never free for long.
Sources we checked (0)
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has 5+ years in B2B and SaaS SEO. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.