How we make this list: we compare pricing pages, product documentation and public user reviews. Ratings come from G2, Capterra or Trustpilot, with the date we checked them.
Key takeaways
- Paperbell suits solo coaches with a flat price and no client limits, while CoachAccountable suits a tiny roster on a tight budget.
- Upcoach and Simply.Coach suit group programmes, but check participant limits, because the starting price often covers only a set cohort size.
- Kajabi, Mighty Networks and Circle suit coaches who also sell courses or run a community, not coaches who only need scheduling and tracking.
- Price per client matters more than headline monthly price, so model the cost at your next cohort size before choosing.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 Paperbell | Solo coaches, flat pricing | $97 per month | Free trial |
 CoachAccountable | Tiny rosters, low cost | $20 per month | Free trial |
 Upcoach | Structured group programmes | $49 per month | Free trial |
 Simply.Coach | Low-cost group coaching | $9 per month | Free trial |
 Delenta | Practice management and courses | $29 per month | Free trial |
 Practice Better | Health and wellness coaches | $35 per month | Yes |
 Kajabi | Courses, coaching and marketing | $143 per month | Free trial |
 Mighty Networks | Community-led coaching | $79 per month | Free trial |
 Circle | Community spaces for coaching | $89 per month | Free trial |
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#1Paperbell
Best for: Solo coaches, flat pricing4.7/5 on
G2 (63 reviews, checked Oct 2026)
Visit paperbell.com
Starting price$97 per month
Free planFree trial
Paperbell is built for a solo coach who wants one price and no counting. At $97 per month, or $970 per year, there is no per-client fee to track as the roster grows. Scheduling, contracts, payments and client management sit in one system, which removes the need for several small tools.
The trade-off is scope. Paperbell is less focused on large group programmes than Upcoach, and coaches who sell many courses may prefer Kajabi or Thinkific. For one-to-one coaching with a growing client list, the flat price is a clear advantage.
What we like- Flat price with no client limits
- Contracts, scheduling and payments in one place
- Simple setup
Watch out for- No free tier
- Less suited to large group programmes with complex cohorts
Starting price$20 per month
Free planFree trial
CoachAccountable starts at $20 per month for two clients, which makes it the cheapest serious way to run a small practice. Its strength is accountability: worksheets, metrics, session notes and follow-up tracking help clients stay on plan between sessions. Team features support small coaching businesses with several coaches.
Cost grows with clients, so a coach with 30 clients pays far more than the entry price. Model the price at your target roster size, not at two clients. For a coach starting out, that growth path is manageable, and the tracking tools justify the price.
What we like- Very low entry price
- Strong accountability and tracking tools
- Team management options
Watch out for- Price rises with client count
- Interface is functional rather than modern
Starting price$49 per month
Free planFree trial
Upcoach is designed for group and cohort programmes, not only one-to-one sessions. Coaches can build a programme once, add worksheets, habits and events, and run it for a group. That structure saves time when the same programme repeats for new cohorts.
The starting price of $49 per month, billed annually, covers 25 participants, so larger groups cost more. Check participant, coach and storage limits before launch, and confirm how alumni access works after a cohort ends. For structured group coaching, Upcoach is one of the strongest options.
What we like- Program builder for cohorts
- Smart documents and habit tracking
- Client profiles and events
Watch out for- Starting plan covers 25 participants
- Larger cohorts need higher tiers
Starting price$9 per month
Free planFree trial
Simply.Coach is the cheapest entry point on this list, at $9 per month billed annually for three clients. It covers group sessions, SMART goals, video calls, nudges, invoicing and reports, which is a wide range for the price. That combination makes it a good test platform for a new coaching business.
The limit is scale. Three clients is a starting point, not a business, and the price rises as clients are added. Coaches should model the cost at 20 and 50 clients before committing, and check whether group features stay available on the tier they need.
What we like- Very low starting price
- Goal tracking and nudges
- Group sessions and invoicing
Watch out for- Entry plan covers only three clients
- Larger practices need higher tiers
#5Delenta
Best for: Practice management and courses4.9/5 on
G2 (32 reviews, checked Oct 2026)
Visit delenta.com
Starting price$29 per month
Free planFree trial
Delenta combines practice management with course delivery, which suits coaches who run sessions and sell a course alongside. At $29 per month, or $229 per year, pricing is transparent compared with quote-only enterprise tools. Booking, payments, group management and client records sit in one place.
The ecosystem is smaller than Kajabi or Mighty Networks, so coaches who need deep marketing automation may add another tool. For a coach who wants a tidy practice system with courses, Delenta is a balanced choice.
What we like- Transparent annual pricing
- Client management, booking and payments
- Course delivery
Watch out for- Smaller ecosystem than Kajabi
- Some features need higher tiers
Starting price$35 per month
Free planYes
Practice Better stands out for health and wellness coaches. The free tier covers three clients, and paid plans start at $35 per month, with records, programmes and client management built for wellness work. That clinical-style approach suits nutrition, fitness and health coaches who need structured notes.
Business and executive coaches may find the wellness focus less relevant, and some features sit on higher tiers. For a health coach starting out, the free tier is a real advantage, because it allows a genuine test before paying.
What we like- Genuine free tier for three clients
- Clinical-style records
- Health and wellness workflows
Watch out for- Less suited to business or executive coaching
- Paid tiers rise with features
#7Kajabi
Best for: Courses, coaching and marketing4.1/5 on
G2 (93 reviews, checked Oct 2026)
Visit kajabi.com
Starting price$143 per month
Free planFree trial
Kajabi is the all-in-one option for coaches who build a business around courses, coaching and marketing. Group coaching, live sessions, onboarding, payments and analytics sit in one platform, which removes the need for separate course, email and payment tools. That breadth helps coaches who sell programmes at scale.
The price reflects that breadth. At $143 per month billed annually, Kajabi costs more than a dedicated coaching tool, and a coach who only needs scheduling will overpay. Choose Kajabi when courses and marketing are central to the business, not as a simple scheduling tool.
What we like- All-in-one courses, coaching, community and marketing
- Payments and analytics in one place
- Strong for scaling a brand
Watch out for- High starting price
- More tool than a solo coach needs for sessions alone
Starting price$79 per month
Free planFree trial
Mighty Networks suits coaches whose value comes from community, not only sessions. Members can connect, attend events, take courses and join paid memberships in one space. That community effect helps retention for group programmes and masterminds.
Coaching-specific tools such as habit tracking and detailed accountability are thinner than on Upcoach or CoachAccountable. Coaches who need strict tracking should pair Mighty Networks with a tracking tool, or choose a dedicated coaching platform instead.
What we like- Strong community spaces
- Events and paid memberships
- Courses and coaching in one place
Watch out for- Coaching-specific tracking is thinner than Upcoach
- Price rises with features
#9Circle
Best for: Community spaces for coaching4.5/5 on
G2 (544 reviews, checked Oct 2026)
Visit circle.so
Starting price$89 per month
Free planFree trial
Circle is a polished choice for community-led coaching, with member spaces, events, content and engagement analytics. Coaches running a mastermind or a paid community will find the member experience clean and modern. Branding and space structure are strengths.
Circle is not a dedicated coaching programme builder, so session tracking, worksheets and accountability need another tool or a workaround. For a community-first business, that trade-off is acceptable. For a programme-first business, Upcoach or Simply.Coach will fit better.
What we like- Polished community spaces
- Events and member profiles
- Engagement analytics
Watch out for- No deep coaching programme builder
- Costs add up with add-ons
How we chose
We compared online coaching tools using vendor pricing pages, feature lists, client limits and public reviews on G2, Capterra and Reddit where available. We favoured tools with a current business offer, clear pricing and a coaching-specific workflow, rather than generic course or community tools alone. Prices shown are starting rates we could verify from published listings in September and October 2026; where a rate was unclear, we wrote See website. Tools were excluded when we could not confirm a current coaching offer or an official homepage.
Picking by coaching model, not by feature list
Start with how you coach. One-to-one coaches need scheduling, contracts, payments and session notes, and Paperbell or CoachAccountable cover those needs well. Group coaches need programme builders, cohort management and habit tracking, which points to Upcoach or Simply.Coach. Community coaches need member spaces and events, which points to Mighty Networks or Circle.
Model the price at your next size
Most coaching tools price by client, participant or feature tier, so the entry price can mislead. Write down your client count today, your target in six months and your cohort size for group programmes. Price each finalist at all three points, including transaction fees where they apply. A tool that is cheap at three clients can become expensive at 50, and a flat-price tool can become cheap as you grow.
Test the client experience
Sign up for a trial and walk through the client journey: booking, payment, session join, worksheet completion and message reply. Clients judge a coaching business by that journey, not by the admin dashboard. If the client steps feel clumsy, churn will rise even when the admin tools are strong. A one-week trial with a real client or a test account reveals more than a feature comparison.
Frequently asked questions
What is the best online coaching tool for a solo coach?
Paperbell suits many solo coaches because of its flat price and lack of client limits. CoachAccountable suits a solo coach with a very small roster and a tight budget. Test both with your actual workflow, including contracts and payments, before deciding.
How much does coaching software cost?
Dedicated coaching tools start from $9 to $97 per month, while all-in-one course and marketing platforms start higher. The real cost depends on client count, participant limits and transaction fees. Model the price at your target size, not only at the entry tier.
Can I run group coaching on these tools?
Yes, but group strength varies. Upcoach and Simply.Coach are built for group programmes, while Paperbell and CoachAccountable focus more on one-to-one work. Mighty Networks and Circle suit group communities, with less programme tracking. Match the tool to your group model.
Do coaching tools handle payments?
Most tools on this list handle payments, invoicing or both, often through Stripe or a similar provider. Check transaction fees, payout timing and tax handling for your country. Some all-in-one platforms charge their own transaction fee on top of payment processing.
Should I use one tool or several?
One tool is simpler for clients and for billing, but it may force compromises on courses, community or tracking. Several tools allow best-in-class choices, but they add cost and integration work. Start with one core tool, and add a second only when a clear gap affects clients.
Is there a free coaching tool worth using?
Practice Better offers a free tier for three clients, which is useful for testing a practice. Free tiers usually limit clients, features or branding, so they suit a start, not a scaled business. Check the free limits before building a full programme on them.
Sources we checked (11)
- https://paperbell.com
- https://www.coachaccountable.com
- https://upcoach.com
- https://simply.coach
- https://www.delenta.com
- https://practicebetter.io
- https://www.kajabi.com
- https://www.mightynetworks.com
- https://circle.so
- https://simply.coach/blog/best-group-coaching-tools-businesses/
- http://paperbell.com/blog/executive-coaching-software/
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has 5+ years in B2B and SaaS SEO. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.