How we make this list: we compare pricing pages, product documentation and public user reviews. Ratings come from G2, Capterra or Trustpilot, with the date we checked them.
Key takeaways
- ServiceTitan is the heavyweight for larger HVAC companies: dispatch, call booking, sales tools, and reporting in one platform, priced by quote.
- Jobber and Housecall Pro serve small and mid size shops best, with published pricing from $29 and $59 per month and scheduling a dispatcher can learn in a day.
- FieldEdge and Service Fusion sit between: HVAC aware workflows without ServiceTitan's scale or price.
- The feature that pays is the dispatch board matched to tech skills and zones, plus automated reminders that cut no shows on maintenance visits.
- Price the whole office, not the headline: per user pricing and add ons for marketing or pricebook tools change the real bill fast.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 ServiceTitan | Larger HVAC companies | See website | No |
 Jobber | Small shops that need tidy scheduling | $29 per month | No |
 Housecall Pro | Growing residential companies | $59 per month | No |
 FieldEdge | HVAC and plumbing firms on QuickBooks | See website | No |
 Service Fusion | Mid size companies wanting flat pricing | See website | No |
 Workiz | Companies that live on the phones | See website | No |
 Service Autopilot | Maintenance agreement heavy businesses | $49 per month | No |
 RazorSync | Simple scheduling on a budget | See website | No |
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The best HVAC scheduling software
Starting priceSee website
Free planNo
ServiceTitan is the platform the biggest residential HVAC companies run on, and scheduling is its centre: a dispatch board that weighs technician skills, location, and job priority, fed by call booking tools that score how the phones are handled. Maintenance plans, pricebooks, and marketing attribution sit in the same system.
The trade off is power against cost and commitment. Pricing is quoted per company and lands far above the small shop tools, and rollout takes months of data work. ServiceTitan fits HVAC companies past roughly fifteen trucks that need dispatch discipline and sales reporting across a real operation.
What we like- Dispatch board matched to skills, zones, and job value
- Call recording and booking tools lift conversion
- Pricebook and sales tools built for replacement quotes
- Reporting depth owners use daily
Watch out for- Pricing by quote and aimed at larger operations
- Implementation is a project with real training
- Small shops pay for machinery they will not use
#2Jobber
Best for: Small shops that need tidy scheduling4.6/5 on
G2 (530 reviews, checked Oct 2026)
Visit getjobber.com
Starting price$29 per month
Free planNo
Jobber is the scheduling tool small HVAC shops adopt when the whiteboard and group chat stop working. The calendar is the product: schedule the job, assign the tech, send the on my way text, invoice from the same record. Core pricing is published from $29 per month for a single user on annual billing, with team tiers above it.
The trade off is simplicity against ceiling. A company growing into multiple branches or heavy commercial service will feel the walls. Jobber fits owner operated and small residential shops that want professional scheduling and billing without an implementation project.
What we like- Drag and drop calendar and dispatch that anyone can run
- Quotes, invoices, and payments in the same app
- Client hub and automated reminders
- Published pricing from $29 per month
Watch out for- Less depth for multi branch or commercial work
- Advanced features sit on higher tiers
- Reporting is lighter than ServiceTitan
#3Housecall Pro
Best for: Growing residential companies4.3/5 on
G2 (205 reviews, checked Oct 2026)
Visit housecallpro.com
Starting price$59 per month
Free planNo
Housecall Pro targets the residential growth stage: online booking feeds the schedule, customers get reminders and tech tracking, and techs run the job from a well liked app. Pricing is published from $59 per month on the basic tier billed annually, with Essentials and MAX tiers adding automation and scale.
The trade off is growth tooling against add on creep. Price the tier with the features you will actually switch on. Housecall Pro fits residential HVAC companies from a few trucks to a few dozen that book a lot of work online and live on maintenance and repair calls.
What we like- Scheduling, dispatch, and a strong tech mobile app
- Online booking that pulls jobs straight onto the board
- Consumer financing and payment tools
- Published pricing from $59 per month
Watch out for- Add ons and higher tiers raise the real price
- Depth for commercial and construction work is limited
- Some features are US only
#4FieldEdge
Best for: HVAC and plumbing firms on QuickBooks4.0/5 on
G2 (87 reviews, checked Oct 2026)
Visit fieldedge.com
Starting priceSee website
Free planNo
FieldEdge grew inside HVAC and plumbing shops and shows it: service agreement management, equipment history on each customer, and a dispatch board that displays each tech's numbers. Its QuickBooks sync is the reason many firms pick it, keeping the office books and the field in step without double entry.
The trade off is specialisation against modern feel and transparent price. FieldEdge fits established HVAC firms that run on QuickBooks and value agreement renewals and equipment records over the newest marketing features.
What we like- Built for HVAC workflows including service agreements
- Dispatch board with tech performance stats
- Deep QuickBooks integration is its calling card
- Long history in the trades
Watch out for- Quote based pricing
- Interface feels more traditional than newer rivals
- Best value is tied to the QuickBooks ecosystem
#5Service Fusion
Best for: Mid size companies wanting flat pricing4.1/5 on
G2 (124 reviews, checked Oct 2026)
Visit servicefusion.com
Starting priceSee website
Free planNo
Service Fusion built its following on a simple promise to mid size shops: the full field service suite without a per user bill that punishes hiring. Scheduling, dispatch, estimates, invoicing, and fleet GPS sit in one system aimed at companies from five to fifty techs.
The trade off is value against polish and certainty: its pricing approach has shifted over the years, so get the current model in writing. Service Fusion fits mid size HVAC companies whose headcount grows seasonally and who resent per seat maths.
What we like- Historically priced without per user fees, which suits growing crews
- Scheduling, dispatch, GPS fleet tracking, and invoicing included
- No long contract tradition
- Solid core feature set
Watch out for- Pricing model and tiers have changed, so confirm the current quote
- Interface is functional rather than modern
- Fewer marketing tools than Housecall Pro
#6Workiz
Best for: Companies that live on the phones4.5/5 on
G2 (247 reviews, checked Oct 2026)
Visit workiz.com
Starting priceSee website
Free planNo
Workiz treats the phone call as the start of every job: calls are tracked, recorded, and turned into scheduled work with the source attached, so owners see which ads and areas actually fill the board. Scheduling, dispatch, invoicing, and communication tools follow from that centre.
The trade off is phone strength against platform depth. Large commercial operations will want more. Workiz fits residential service companies whose growth engine is inbound calls and who want scheduling and marketing attribution in one place.
What we like- Call tracking and recording tied to jobs and scheduling
- Strong for service businesses that book by phone
- Automation for reminders and follow ups
- Ad tracking shows which campaigns produce jobs
Watch out for- Pricing moved upmarket and is tiered, confirm current figures
- Breadth beyond phone centred work is thinner
- Smaller brand in HVAC than ServiceTitan
Starting price$49 per month
Free planNo
Service Autopilot comes from recurring route work and it shows in the best way for maintenance driven HVAC: agreements generate their visits on schedule, routes are planned by area, and automations chase renewals before agreements lapse. Pricing is reported from $49 per month at the entry tier.
The trade off is recurring strength against HVAC specialisation. Replacement sales tooling is thinner than ServiceTitan's. Service Autopilot fits companies whose revenue base is maintenance agreements and seasonal tune ups that must never be forgotten.
What we like- Recurring scheduling and route planning are its origin and strength
- Automations handle renewals, reminders, and follow ups
- Pricing reported from $49 per month
- Serves lawn and field service as well as HVAC
Watch out for- Interface takes learning
- HVAC specific depth such as pricebooks is lighter
- Best features need the higher tiers
#8RazorSync
Best for: Simple scheduling on a budget2.5/5 on
G2 (8 reviews, checked Oct 2026)
Visit razorsync.com
Starting priceSee website
Free planNo
RazorSync is the modest option: schedule the work, dispatch the tech, invoice the customer, sync to QuickBooks. It has served small field service companies for years without chasing the platform wars above it on this list.
The trade off is simplicity against growth room. A company planning to triple will migrate within a few years. RazorSync fits very small HVAC and service shops that need a real dispatch board at a small bill and nothing more this year.
What we like- Straightforward scheduling, dispatch, and invoicing
- QuickBooks integration
- Workable mobile app for techs
- Priced for small companies
Watch out for- Smaller vendor with a quieter development pace
- Advanced automation and marketing tools are limited
- Pricing needs confirming by plan and user count
How we chose
We compared the field service platforms HVAC companies actually run, from the enterprise end to the one truck end, and weighted scheduling and dispatch quality first: board design, skill and zone matching, reminders, and the tech mobile app. Pricing was recorded from published pages where vendors state it, Jobber, Housecall Pro, and Service Autopilot, and marked See website where it is quoted or has recently changed. We excluded generic calendar apps, because HVAC scheduling without jobs, quotes, and invoices attached is not the same product.
How to choose HVAC scheduling software
Size the company honestly first. Under ten trucks, Jobber, Housecall Pro, or Service Autopilot will cover you at a published price; past fifteen, ServiceTitan's dispatch and reporting earn their quote. Test the board with your worst real day: a heat wave Monday with two sick techs, one install running long, and a priority customer down. Watch how each tool reschedules, who it suggests, and what the customer is told automatically. Check the agreement workflow next, because maintenance visits are the schedule's backbone: the software should generate them, remind customers, and report which agreements never booked. Confirm the money path: quote to job to invoice to payment to QuickBooks or your accounting system, without retyping. Finally, price three years at your planned headcount, including add ons for online booking, marketing, or pricebook services, because the gap between entry price and working price is where these contracts disappoint.
Frequently asked questions
What does HVAC scheduling software cost?
Small shop tools publish prices: Jobber from $29 per month, Housecall Pro from $59, and Service Autopilot from $49, all rising by users and tiers. ServiceTitan and FieldEdge quote per company, and larger operations should expect a figure in the hundreds to thousands per month.
What is the difference between scheduling and dispatch?
Scheduling books the job into a slot. Dispatch is the live work of assigning the right tech, sequencing the day, and reshuffling when jobs run long or emergencies land. Good HVAC software treats dispatch as a working board, not a static calendar.
Can the software handle maintenance agreements?
Yes, that is core work for FieldEdge, Service Autopilot, and ServiceTitan: agreements generate visits on their cycle, reminders go out automatically, and dashboards show unbooked agreements before they lapse and take the renewal with them.
Will it integrate with QuickBooks?
Jobber, FieldEdge, RazorSync, and Service Fusion all sync invoices and payments with QuickBooks, FieldEdge most deeply. Confirm whether the sync is two way and how it handles deposits and tax rates before you migrate.
How long does it take to switch systems?
A small shop can be live on Jobber or Housecall Pro in days with imported customer lists. ServiceTitan scale rollouts take months of data cleaning, pricebook building, and training. Schedule any switch in your slow season, not the first heat wave.
Do techs need an app, or will a browser do?
An app. Every tool here ships one, and techs need offline capable access to the job, the equipment history, and the invoice in basements and plant rooms where signal dies. Test the app with your least technical tech before signing.
Sources we checked (0)
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has 5+ years in B2B and SaaS SEO. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.