How we make this list: we compare pricing pages, product documentation and public user reviews. Ratings come from G2, Capterra or Trustpilot, with the date we checked them.
Key takeaways
- Consider this: Mindbody says more than 600 million classes and appointments were booked through its platform last year, across 40,000+ businesses. Your members already expect to book on their phones; the question is which platform runs your whole operation, not just the calendar.
- On published pricing, Gymdesk starts at $75/month with every feature in every plan, Vagaro starts at $23.99/month per calendar (US), TeamUp lists $119 and Pike13 lists $139. Mindbody, Wodify, WellnessLiving and ABC Glofox price by quote or demo.
- The biggest mistake is buying for the booking page instead of the back office. Billing, failed-payment recovery, payroll and reporting decide whether the software pays for itself.
- Most of these vendors offer a free trial or demo, and several offer free migration from your current platform. Use the trial on your real schedule before you commit.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 Mindbody | Studios that want the biggest booking marketplace | See website (quote-based) | No |
 Vagaro | Budget-conscious single-location businesses | From $23.99/mo (US; +$10/mo per extra calendar) | No |
 TeamUp | Fitness studios wanting flexible memberships | From $119/mo | No |
 Pike13 | Activity-based businesses beyond traditional gyms | $139 | No |
 Wodify | CrossFit, martial arts and boutique gyms | See website (quote-based) | No |
 WellnessLiving | AI-forward all-in-one management | See website (quote-based) | No |
 Gymdesk | Simple, honest pricing with every feature included | From $75/mo | No |
 ABC Glofox | Scaling from one location to franchises | See website (quote-based) | No |
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
The best gym scheduling software
Consider this: Mindbody says more than 600 million classes and appointments were booked through its platform last year, across more than 40,000 businesses. That is the backdrop for every buying decision below. Your members already live on their phones, they already expect to book, pay and check in from an app, and they will not tolerate a scheduling experience that feels like 2014. The eight platforms here all handle bookings. What separates them is everything around the bookings: billing that collects itself, marketing that runs itself, and reporting that tells you the truth about your business.
Starting priceSee website (quote-based)
Free planNo
Mindbody is the elephant in this category, and its homepage leads with the numbers that explain why: over 3 million active users searching and booking on the Mindbody app, 600 million-plus classes and appointments booked last year, 40,000-plus businesses on the platform. For a studio that needs new-client discovery, that marketplace is the product as much as the software: 22,000 times a month, per the vendor, a first purchase is made by someone who found the business through the app.
The software itself covers the full stack: scheduling for classes and appointments, point of sale, automated marketing, staff scheduling and payroll integrations, reporting dashboards and a branded app option. The trade-offs are well documented. Pricing is quote-based and sits at the premium end, third parties report 24-month contracts as the current norm, and the marketplace discovery comes with commission costs on new clients. Buy Mindbody when you want the marketplace working for you and the all-in-one platform is worth the premium. Buy elsewhere when your marketing already works and you just need operations to run.
What we like- The largest consumer marketplace in the category (3M+ active app users, per the vendor)
- Full stack of scheduling, POS, marketing and staff management
- 1-on-1 setup and training plus data migration support
Watch out for- Quote-based pricing with no public numbers, and costs run higher than most competitors
- 24-month contracts are now common, per third-party reporting
- Marketplace commissions on new clients add to the real cost
Starting priceFrom $23.99/mo (US; +$10/mo per extra calendar)
Free planNo
Vagaro wins on the sticker price. Its official help center, updated September 2026, lists a US base subscription of $23.99 per month, labeled as a limited-time rate, with one bookable calendar included and each additional calendar at $10 per month up to seven licenses. After seven paid licenses, additional employees are free. That calendar-based model is honest in its own way: a solo trainer pays for one calendar, a five-person studio pays around $64 a month before add-ons.
The catch is the add-on structure. Text marketing, custom intake forms, the website builder and other tools that competitors bundle are separate paid extras, and reviewers consistently warn that a mid-size business can end up paying $150 or more a month all-in. Vagaro also charges no commission when its marketplace sends you a new client, which contrasts favorably with Mindbody. It fits solo operators and small teams that want scheduling, POS and a marketplace listing without an enterprise bill. It is not the pick for a large gym with complex membership operations.
What we like- The lowest published entry price in this list
- Pricing scales by bookable calendar, not feature tiers, so small teams pay less
- No marketplace commission on new clients
Watch out for- Key features (text marketing, intake forms, website builder) are paid add-ons, which inflates the real bill
- Each extra calendar costs $10/month
- Best suited to salons, spas and smaller studios rather than large gyms
Starting priceFrom $119/mo
Free planNo
TeamUp's pitch is flexibility without complexity: customizable schedules and membership tiers that adapt to class packs, recurring memberships, private coaching, workshops and add-ons. That matters for studios whose business model is not one-size-fits-all. The platform covers class scheduling, membership management, POS, customer management and reporting, with integrations for Stripe, GoCardless, Zoom, Mailchimp, Zapier and Kisi door access.
The vendor's own homepage lists a price of $119 USD, and third-party records consistently show a 30-day free trial with free data import. Switching costs are deliberately low: free migration plus 1-on-1 onboarding. TeamUp has been around since 2011 and carries solid ratings (4.7/5 across hundreds of reviews, per its homepage). It is the safe middle choice for an independent studio that wants dependable scheduling and billing without Mindbody's price tag or Vagaro's add-on maze.
What we like- Highly customizable schedules and membership tiers for varied business models
- Free data migration from other platforms
- Zoom integration for hybrid and online classes
Watch out for- Single published price point with no lower tier for very small teams
- Fewer native marketing tools than Mindbody or WellnessLiving
- US/UK-centric support hours
#4
Pike13
Best for: Activity-based businesses beyond traditional gyms
Visit pike13.com
Starting price$139
Free planNo
Pike13 refuses to be just gym software. Its homepage explicitly targets fitness studios, swim schools, martial arts academies, music schools and tutoring centers, and the feature set reflects that breadth: scheduling, enrollment, payments, skill tracking and client management for businesses that sell recurring activities. For a martial arts school tracking belt progressions or a swim school managing enrollments by level, that skill-tracking angle is the differentiator.
The vendor's homepage lists a price of $139 USD, and the company emphasizes onboarding: a dedicated specialist guides setup, and the team handles data transfer from your current system. Pike13 reports 1,700+ companies as customers. If you run a pure-play gym with classes and open gym time, the fitness specialists below will feel more tailored. If your business mixes classes, courses, kids' programs or skill progression, Pike13's breadth is exactly what you want.
What we like- Built for activity businesses broadly (swim schools, martial arts, music lessons, tutoring), not just gyms
- Strong enrollment and skill-tracking features
- Dedicated onboarding specialist and data transfer included
Watch out for- Less fitness-specific depth than Wodify or Mindbody
- A single vendor-listed price with no budget tier
- The broader focus can mean gym-specific workflows feel generic
Starting priceSee website (quote-based)
Free planNo
Wodify grew up inside CrossFit boxes, and it shows in the product's DNA: class management, workout tracking, whiteboard results and community features are core, not bolted on. The current platform extends well beyond that origin into martial arts, HIIT, bootcamps and personal training, with lead capture, automated billing, digital contracts and waivers, payroll tools and multi-location management. The retention features stand out: AI at-risk prediction flags members likely to churn, and automated client journeys re-engage them.
The vendor positions itself as independently built, without venture capital agendas, and its customer stories lean on long-term relationships. Pricing is quote-based, so expect a demo and a conversation. Choose Wodify when your gym lives and dies by community and retention: the churn prediction and engagement automation are genuinely differentiated. Choose a simpler scheduler when your operation is mostly open-gym access with light programming.
What we like- Deep roots in CrossFit and functional fitness, with workout tracking built in
- AI at-risk prediction for member churn
- Strong retention tooling (streaks, milestones, automated journeys)
Watch out for- No published pricing
- The CrossFit-first design can feel opinionated for general gyms
- Add-on modules add up
Starting priceSee website (quote-based)
Free planNo
WellnessLiving's 2026 pitch is AI everywhere. The homepage leads with an AI-powered positioning: an AI churn predictor, an AI front desk that answers calls and messages around the clock, and marketing automation built into the same platform as scheduling, billing, memberships and reporting. The vendor claims over 10,000 gyms, yoga studios and spas worldwide run on it.
Strip away the AI marketing and you get a capable all-in-one: class and appointment scheduling, branded member app, website widgets, POS, integrations with QuickBooks, Zapier and door-access systems, plus an explicit Mindbody comparison page that signals who it is chasing. Pricing is quote-based. WellnessLiving fits owners who want the newest automation story and a single platform for marketing through retention. Skeptics of AI hype should trial it hard on the AI front desk before buying the vision.
What we like- AI woven through the product (churn predictor, AI front desk that answers calls and messages 24/7)
- All-in-one scope from marketing to door access
- 10,000+ businesses on the platform, per the vendor
Watch out for- No published pricing
- The AI features are the pitch, and their real-world value varies by business
- The platform's breadth can overwhelm small teams
#7
Gymdesk
Best for: Simple, honest pricing with every feature included
Visit gymdesk.com
Starting priceFrom $75/mo
Free planNo
Gymdesk's homepage reads like an answer to every complaint about gym software pricing: plans start at $75/month and scale with active member count, every plan includes every feature, no tiers, no add-on fees for marketing or the website, no per-staff fees, no contracts, cancel anytime. That is vendor-stated in the site's own FAQ, and it is the clearest pricing story in this list. The 30-day trial requires no credit card and no sales call.
The product covers memberships, billing with failed-payment recovery, attendance, class booking, a free gym website, POS, marketing automation, reporting, a member app and smart-lock door access. It started in martial arts, so belt and rank tracking is genuinely good, and it now serves fitness gyms, yoga, CrossFit and clubs too, with 4,500+ gym owners across 34 countries per the vendor. Gymdesk is the pick for owners who want one predictable bill and software that stays out of the way. It is not the pick if you need Mindbody-scale marketing or a deep integration ecosystem.
What we like- Every feature in every plan, no tiers and no add-on fees
- Pricing scales only with active member count
- 30-day free trial with no credit card and no contracts
Watch out for- Martial-arts-first heritage shows in the feature set
- Smaller ecosystem of integrations than the giants
- Fewer advanced marketing tools than Mindbody or WellnessLiving
Starting priceSee website (quote-based)
Free planNo
Glofox now operates as ABC Glofox, part of the ABC Fitness group, and the positioning reflects that backing: one platform from first booking to long-term retention, built to scale from a single studio to hundreds of locations. The homepage claims 30,000+ studios and gyms worldwide. Features cover flexible scheduling with waitlists and reminders, memberships and credit packs, automated payment recovery, marketing automation with nurture journeys, and multi-location management with centralized reporting.
The honest comparison is with Mindbody: similar all-in-one ambition and similar quote-based enterprise pricing, but without Mindbody's consumer marketplace. That makes ABC Glofox the choice for operators who want the operational platform and plan to drive their own marketing, or for franchises that need consistent multi-location tooling. Solo studios will find simpler and cheaper options above. As with any recently merged product, ask about the roadmap on the demo before committing.
What we like- Built to scale from single studios to hundreds of locations
- Branded member app and strong retention tooling
- Backed by ABC Fitness, an established fitness-software group
Watch out for- No published pricing
- The ABC Fitness merger means the product is evolving
- Less of a marketplace play than Mindbody
The pricing traps nobody warns you about
The subscription price is the least interesting number on the invoice. Across these eight platforms, the real costs hide in four places. First, payment processing: most vendors take 2-3% plus a per-transaction fee on every card payment, either through their own processor or yours, and for a gym doing $40,000 a month in memberships, a half-point difference is $200 a month. Second, add-ons: Vagaro's text marketing and forms, Wodify's modules, Mindbody's branded app all cost extra. Third, contracts: a 24-month term at a price that seemed fine in month one is a different proposition in month fourteen. Fourth, marketplace commissions: new clients acquired through a vendor's consumer app can carry double-digit combined fees.
Protect yourself with three questions on every demo. What is my total monthly cost at my member count, including processing, add-ons and contracts? What happens to my price in year two? What does it cost to leave, in data export fees and contract terms? The vendors with honest answers to those questions (Gymdesk's no-contract, everything-included model is the clearest example here) deserve your shortlist.
How we chose
We started with the tools gym owners actually compare: Mindbody, Vagaro, Zen Planner, TeamUp, Pike13, Wodify, WellnessLiving, Gymdesk and ABC Glofox. For each, we opened the vendor's official homepage and copied the website URL from the browser address bar after redirects; Zen Planner's homepage would not load during verification, so it was dropped rather than listed with an unverified URL. We took starting prices only from the vendor's own pages: Gymdesk's $75/month from its FAQ, Vagaro's $23.99/month from its official help center, TeamUp's $119 and Pike13's $139 from their homepages. Everything else is quote-based, so we wrote "See website." The final eight mix the market leader, budget options, fitness specialists and scaling platforms.
What to match before you buy: the software to the gym
Start with your business model, because these tools are opinionated. A CrossFit box with class caps and whiteboard scores belongs on Wodify. A martial arts school tracking belt progressions belongs on Gymdesk or Pike13. A yoga studio selling class packs and workshops fits TeamUp or Vagaro. A multi-location franchise needs ABC Glofox or Mindbody. A swim school with enrollments by level needs Pike13. Buying the market leader when a specialist fits better is the most common expensive mistake here.
Next, test the member experience on your own phone before you test the admin dashboard. Your members will interact with the booking flow, the app and the payment pages far more than you will interact with the reports. Book a class as a fake member, cancel it, buy a membership, miss a payment and see what happens. Clunky member flows cost you sign-ups every week; a slightly ugly admin panel costs you nothing.
Then evaluate billing like an accountant, not a coach. Failed-payment recovery, dunning emails, autopay handling and collections reporting decide whether the software pays for itself. Ask each vendor for their failed-payment recovery rate and how it works. A platform that recovers 10% more failed payments than another is worth far more than a prettier schedule. Finally, confirm the exit: data export formats, contract length and migration help. The best time to learn how hard it is to leave a platform is before you join it.
Frequently asked questions
What is the difference between gym scheduling software and gym management software?
Scheduling software handles the calendar: class bookings, appointments, waitlists and reminders. Management software adds memberships, billing, POS, marketing, payroll and reporting. Every tool on this list does both to some degree; the distinction matters because a pure scheduler is cheaper but leaves you stitching together billing and marketing separately.
How much does gym scheduling software cost?
Published starting prices in this list run from Vagaro's $23.99/month (US) and Gymdesk's $75/month to TeamUp's $119 and Pike13's $139. Mindbody, Wodify, WellnessLiving and ABC Glofox price by quote and typically cost more. The real monthly cost includes payment processing (2-3% of card volume), add-ons like text marketing, and any contract terms, so budget 50-100% above the subscription sticker for a realistic number.
Is there really free gym scheduling software?
No credible full platform is free. What exists: free trials (Gymdesk offers 30 days with no credit card), free demos, and free data migration from your current tool. Be wary of "free" booking tools that monetize through high payment-processing markups or marketplace commissions; they are usually more expensive than a paid subscription once you do the math.
How hard is it to switch gym software?
Easier than vendors want you to believe, if you plan it. Most platforms in this list offer free or assisted migration of members, memberships and payment data; TeamUp advertises free import, Gymdesk includes guided onboarding, and Mindbody offers data migration support. The hard parts are retraining staff, reissuing member app logins, and timing the switch around your billing cycle. Budget two to four weeks and run the old and new systems in parallel for one billing cycle.
Which software is best for a martial arts school?
Gymdesk and Pike13 are the strongest fits. Gymdesk was built for martial arts first, with belt and rank progression tracking, skills tracking and family memberships as core features. Pike13 covers enrollments and skill tracking across activity businesses including martial arts academies. Wodify also serves martial arts gyms well if community and retention tooling matter more to you than belt logistics.
Sources we checked (9)
- https://www.mindbodyonline.com
- https://www.vagaro.com
- https://support.vagaro.com/hc/en-us/articles/22781768988187-Vagaro-Plans-Pricing-and-Premium-Features
- https://goteamup.com/
- https://www.pike13.com
- https://wodify.com/
- https://www.wellnessliving.com
- https://gymdesk.com/
- https://glofox.com/
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has 5+ years in B2B and SaaS SEO. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.