How we make this list: we compare pricing pages, product documentation and public user reviews. Rankite is independent; if a vendor ever pays for a featured spot, that listing is clearly labeled Partner.
Key takeaways
- PushPress is the standout for independent gyms, with a free Core tier and transparent paid plans from $159 per month, all month-to-month.
- Mindbody at $99 per month per location suits larger wellness brands that benefit from marketplace discovery through the Mindbody app.
- TeamUp at $119 per month for up to 100 customers fits multi-instructor studios running memberships and courses together.
- Punchpass at $59 per month and Momence with a free plan cover small yoga and pilates studios with simple needs.
- ABC Glofox and Wodify serve boutique franchises and CrossFit boxes respectively, but Glofox prices by quote.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 Mindbody | Marketplace discovery and multi-location brands | $99/month per location | No |
 PushPress | Independent gyms and CrossFit boxes | Free (paid from $159/month) | Yes |
 ABC Glofox | Boutique fitness with branded app | See website | No |
 TeamUp | Multi-instructor studios | $119/month (up to 100 customers) | Free trial |
 Zen Planner | Gyms with programming and skill tracking | $99/month | Free trial |
 Wodify | CrossFit boxes with performance tracking | $199/month per site | No |
 Punchpass | Small yoga and pilates studios | $59/month | Free trial |
 Momence | Studios adding video and marketing | Free (paid from $60/month) | Yes |
 Gymdesk | Small gyms wanting simplicity | $75/month (up to 50 active members) | Free trial |
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We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
The best best gym membership software
How many members pay late, freeze without telling you, or quietly stop showing up before you notice? That question is the business case for gym membership software. Recurring billing that runs itself, check-ins that track attendance, and retention alerts that flag at-risk members turn admin chaos into a system.
The second question is what kind of fitness business you run. A CrossFit box needs workout tracking and class reservations. A yoga studio needs simple passes and scheduling. A multi-location boutique brand needs centralized management and a branded app. The tools below cover that range, from free tiers to enterprise platforms.
Payment processing terms deserve as much attention as the software price. Processing fees on thousands of monthly transactions dwarf the subscription, so compare the full cost of the platform plus processing before committing.
Starting price$99/month per location
Free planNo
Mindbody is the biggest name in fitness software, and its marketplace is the reason. Listing classes on the Mindbody app puts your studio in front of customers actively searching for workouts, which is a discovery channel the competitors cannot replicate. Booking, payments, reporting, staff management, and multi-location support round out a deep platform.
Pricing starts at $99 per month per location, scaling with tiers and add-ons. The breadth suits larger wellness brands, mixed-service studios, yoga and pilates chains, and spas that want the full operational suite plus marketplace exposure.
The honest trade-offs are cost and complexity. The interface shows its age next to newer tools, the learning curve is real for smaller teams, and add-ons push the effective price well above the entry tier. Studios that do not need marketplace discovery often get better value from the specialists below.
What we like- Marketplace exposes your classes to new customers
- Deep feature set
- Strong multi-location support
Watch out for- Pricier than specialists
- Interface feels dated
- Add-ons inflate the real cost
Starting priceFree (paid from $159/month)
Free planYes
PushPress is the independent gym's operating system. Built for CrossFit boxes, martial arts academies, strength gyms, and boutique studios, it handles memberships, billing, scheduling, check-ins, and a member app with transparent Stripe-based payment processing. The standout is the pricing: Core Free costs $0 per month, Core Pro runs $159 per month, and Core Max $229 per month, all month-to-month with no contracts.
The modular approach lets gyms add products as they grow: Grow at $329 per month for CRM and marketing, Train from $79 per month for workout tracking, and a branded app at $97 per month. Free white-glove migration from Mindbody, Wodify, Zen Planner, and Glofox removes the switching barrier.
The honest math is the jump. The free tier covers basics, but full features start at $159 per month, and the branded app and CRM add-ons push the real cost higher. For independent gyms that value transparency and no contracts, it remains the strongest overall package.
What we like- Free Core tier to start
- Transparent modular pricing
- Month-to-month with no contracts
Watch out for- Full feature set costs $159+ per month
- Branded app is a separate add-on
- CRM features need the Grow add-on
Starting priceSee website
Free planNo
ABC Glofox focuses on boutique fitness businesses that want a premium branded experience. Scheduling, payments, member engagement, sales, marketing, and analytics come with a branded client app that carries the studio's identity rather than the vendor's. Franchises and studio networks get multi-location management with centralized oversight.
The pitch is brand and growth. Boutique studios competing on experience get software that reinforces it, and the vendor provides growth support alongside the platform. Buyers should ask for detailed pricing, implementation scope, and payment processing terms, since the quote-based model hides the real numbers.
The honest fit is scale. Single small studios pay for franchise-grade capability they will not use, and the demo-led sales process adds friction. For boutique brands and franchises where the branded experience drives the business, Glofox earns its place.
What we like- Premium branded member experience
- Strong for franchises
- Growth and marketing support
Watch out for- Quote-only pricing
- Demo-led sales process
- Overkill for single small studios
Starting price$119/month (up to 100 customers)
Free planFree trial
TeamUp is the flexible choice for studios running memberships, class packs, and courses together. Pricing is refreshingly clear: $119 per month for up to 100 customers, rising in bands as the customer count grows. Lead management, instructor availability, waivers, forms, courses, and online booking come standard.
Multi-instructor studios get practical tools: staff scheduling, availability management, and class-level controls that handle the complexity of many coaches and many class types. The product's reputation rests on doing the operational basics reliably without enterprise weight.
The honest trade-offs are growth cost and marketing depth. The customer-count bands mean the bill rises with success, and marketing automation is thinner than the marketing-led competitors. For studios whose complexity is scheduling rather than marketing, TeamUp is the practical pick.
What we like- Clear customer-count pricing
- Handles memberships, packs, and courses
- Strong instructor tools
Watch out for- Costs rise with customer count
- Marketing features thinner than Momence
- US support hours differ
Starting price$99/month
Free planFree trial
Zen Planner carved its niche among discipline-focused businesses: martial arts academies, CrossFit boxes, gymnastics studios, and bootcamp gyms. Beyond scheduling and billing, it tracks belt ranks, fitness assessments, and skill-based progression, which matters when the product is coaching development, not just access.
The depth shows in the details: automated attendance scoring and alerts, customizable member portals, and an integrated CRM for the client lifecycle. Gym owners who value precise control over attendance and member progression get tools the generalists do not provide.
The honest caveats are polish and price. The interface leans toward function over form, plans start at $99 per month, and the vendor's momentum is quieter than PushPress or Mindbody. For programming-driven gyms, the specialization outweighs those concerns.
What we like- Belt tracking and skill progression
- Strong for martial arts and CrossFit
- Integrated CRM
Watch out for- Interface prioritizes function over form
- From $99 per month
- Smaller vendor momentum
Starting price$199/month per site
Free planNo
Wodify is the CrossFit box specialist. Workout tracking, performance history, leaderboards, and class programming are built for the functional fitness format, with member engagement features that match how boxes actually operate. The product understands the CrossFit business model natively.
At $199 per month per site, it positions above the generalist tools, and the depth justifies it for boxes where workout tracking drives retention. Members logging scores, tracking PRs, and competing on leaderboards are engagement mechanics generic tools cannot replicate.
The honest limitation is focus. Non-CrossFit formats will find the product opinionated in ways that do not fit, and the per-site pricing adds up for multi-location operators. For dedicated CrossFit boxes, it is the category specialist; for everyone else, the generalists fit better.
What we like- Deep CrossFit workout tracking
- Performance history and leaderboards
- Purpose-built for boxes
Watch out for- $199 per site
- CrossFit-focused, less flexible for other formats
- Demo-led sales
Starting price$59/month
Free planFree trial
Punchpass is the simple choice for small class-based studios. At $59 per month, yoga and pilates studios get scheduling, passes, memberships, and attendance tracking without the complexity or cost of the bigger platforms. The product does a focused job well.
The appeal is the absence of bloat. Small studios with straightforward needs get software the owner can configure in an afternoon, and members get clean booking without app-store friction. A free trial covers the evaluation.
The honest ceiling is growth. Advanced reporting, marketing automation, and multi-location features are limited or absent, and growing studios eventually graduate to TeamUp or Mindbody. For small studios that want simple and affordable, Punchpass is the honest pick.
What we like- Simple and affordable at $59
- Perfect for class-based studios
- Easy to learn
Watch out for- Limited advanced features
- No native marketing suite
- Small-studio ceiling
Starting priceFree (paid from $60/month)
Free planYes
Momence combines studio management with marketing and on-demand video. The free plan lets small studios start without cost, and paid plans from $60 per month add capacity and features. Studios selling recorded classes alongside live sessions get both in one platform.
The marketing angle is the differentiator. Email and SMS tools, promotional features, and video content sit next to scheduling and billing, which suits studios building a brand beyond the physical space. The free tier makes it the lowest-risk way to test the category.
The honest caveats are maturity and depth. The vendor is newer with a smaller review base, and advanced gym-specific features lag the specialists. For content-forward studios prioritizing marketing and video, it is compelling; for operations-heavy gyms, the established tools fit better.
What we like- Free plan to start
- On-demand video included
- Marketing tools built in
Watch out for- Newer vendor with smaller review base
- Advanced gym features thinner
- Paid tiers add up
Starting price$75/month (up to 50 active members)
Free planFree trial
Gymdesk is gym management software designed to be genuinely easy. Member management, attendance tracking, billing, and marketing automation come in a manager-friendly interface that small gym owners adopt without training. At $75 per month for up to 50 active members, the entry price is fair.
The product's positioning is simplicity as a feature. Small gyms that find Mindbody overwhelming and PushPress more than they need get the essentials without the learning curve. A 30-day free trial gives a full month to validate.
The honest trade-off is the member-count model. Growing past 50 active members raises the price, and advanced features like workout tracking and branded apps are limited. For small gyms that want software working this week, Gymdesk delivers; for ambitious growth, the scalable platforms fit better.
What we like- Simple manager-friendly interface
- $75 for up to 50 members
- 30-day free trial
Watch out for- Member-count pricing rises with growth
- Fewer advanced features
- Smaller ecosystem
How payment processing changes the real price
The subscription is the smaller number. A gym processing $30,000 monthly through cards at 2.89% plus $0.30 per transaction pays roughly $900 in processing fees, which dwarfs a $159 subscription. Compare the platform fee plus your actual processing cost, not the subscription alone.
Ask about the processing terms specifically. Some vendors require their payment processor, some add surcharges, and some let you bring your own. PushPress publishes its rates transparently; with quote-based vendors, get the processing terms in writing before signing.
Failed payments deserve their own question. Dunning, retry logic, and member notifications determine how much revenue leaks from expired cards. Ask each vendor how failed payments are handled and what the recovery rates look like, because this feature quietly pays for the software.
Retention features worth comparing
At-risk member alerts are the highest-value feature in this category. Systems that flag declining attendance before the member cancels let you intervene while it still matters. Ask each vendor exactly how their retention alerts work and whether they are automated.
Engagement mechanics vary by format. CrossFit boxes need workout tracking and leaderboards; boutique studios need challenges and milestones; martial arts academies need rank progression. Match the engagement features to your format rather than buying generic gamification.
Communication tools close the loop. Email and SMS automation for win-back campaigns, birthday messages, and re-engagement sequences turn the retention data into action. Vendors with native marketing suites save you a separate email tool.
How we compared these nine
We started with the platforms that dominate gym software shortlists: the marketplace giant, the independent-gym favorite, the boutique specialists, and the budget options. We reviewed current pricing pages, product documentation, and recent industry comparisons with September 2026 pricing data, plus public review summaries on G2, Capterra, and fitness industry publications.
Prices come from vendor-published or consistently reported figures; vendors that sell by quote are marked as See website. PushPress pricing comes from the vendor's own published FAQ. We did not run trial deployments; this guide reflects documentation, published pricing, and aggregated user feedback. Confirm processing rates and tier features for your member count before purchasing.
Frequently asked questions
What is gym membership software?
Gym membership software manages the business side of fitness facilities: memberships and recurring billing, class scheduling and booking, member check-ins, staff management, and usually a member-facing app. It replaces the spreadsheets and paper waivers that break down as a gym grows.
How much does gym membership software cost?
Free tiers cover basic needs, small-studio tools run $59 to $119 per month, mid-market platforms $99 to $199 per month per location, and enterprise or franchise systems are quote-only. Payment processing fees typically exceed the subscription, so compare the total cost.
Do I need a branded member app?
It depends on your brand positioning. Boutique studios and franchises benefit from a branded app that reinforces the experience. Small independent gyms do fine with the vendor's standard app or even web booking. Branded apps usually cost extra, so weigh the brand value against the price.
Can I switch from Mindbody to another platform?
Yes, and competitors actively help. PushPress offers free white-glove migration from Mindbody and other platforms, and most vendors provide data import for members, memberships, and billing. Plan the billing cutover carefully to avoid double-charging members during the switch.
What is the difference between gym software and studio software?
The terms overlap heavily. Gym software typically emphasizes memberships, access control, and open-gym operations, while studio software emphasizes class scheduling, packs, and instructor management. Most modern platforms cover both; the distinction matters most for 24/7 access-control gyms versus class-based studios.
How do I reduce failed membership payments?
Use software with automated dunning: retry logic, member notifications, and easy card-update flows. Keep payment methods current with account updater services where available, and contact members personally after repeated failures. The best systems recover most failed payments without staff intervention.
Sources we checked (10)
- https://www.mindbodyonline.com/pricing
- https://www.pushpress.com/pricing/
- https://www.glofox.com/pricing/
- https://www.goteamup.com/pricing/
- https://www.zenplanner.com/pricing/
- https://www.wodify.com/pricing/
- https://www.punchpass.com/pricing/
- https://www.momence.com/pricing/
- https://www.gymdesk.com/pricing/
- https://www.pushpress.com/
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has spent more than a decade helping SaaS and e-commerce brands grow through search. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.