How we make this list: we compare pricing pages, product documentation and public user reviews. Rankite is independent; if a vendor ever pays for a featured spot, that listing is clearly labeled Partner.
Key takeaways
- The sticker price is never the real price: Mindbody starts at $79/month per location, but processing fees and add-ons often double the total. Always model the full cost.
- Budget pick: PushPress Core is free and RhinoFit's Start-Up tier is $0 for gyms under the usage caps; both are real products, not trials.
- CrossFit boxes should compare PushPress ($159/month Pro), Wodify and Zen Planner (from $99/month): all three are built for WODs, leaderboards and affiliate billing.
- Solo trainers and small studios get the best value from Vagaro ($30/month per calendar) or TeamUp (from $119/month with every feature included).
The best gym software
Two gym owners open the same kind of business. The first signs with the biggest name in the industry, and a year later the software bill is twice what the sales rep quoted. The second picks a free tier from a smaller vendor, and outgrows it in eight months. Both made the same mistake: they compared subscription prices instead of total cost. Gym software pricing is a stack of subscriptions, processing fees, per-member tiers and add-ons, and the ranking changes completely once you add it all up. These eight platforms cover the real market, from free to enterprise, with the full stack spelled out.
Starting price$79/month per location (Starter; upper tiers by quote)
Free planNo (demo only)
Mindbody is the industry default for a reason: the marketplace. Being listed where millions of consumers search for classes is a genuine acquisition channel that no competitor matches, and the scheduling depth (waitlists, instructor management, multi-location) is proven at scale. The Starter plan at $79 a month per location gets you in the door, with Accelerate and Ultimate adding marketing and retention tools by quote.
The catch is the total bill. Between the subscription, processing fees and add-ons, real monthly spend often doubles the sticker price, and the annual contracts with early-termination fees lock you in. Implementation takes weeks of data migration and staff training. If consumer discovery matters to your model, Mindbody earns its premium. If your members already find you, you are paying for a marketplace you do not need.
What we like- Largest consumer marketplace drives discovery bookings from the Mindbody app
- Deep class scheduling with waitlists and instructor management
- Integrated payments, payroll and marketing tools
Watch out for- Payment processing fees add meaningfully to the subscription cost
- Contract terms and add-on pricing draw frequent complaints
#2
Zen Planner
Best for: Boutique studios, martial arts schools and CrossFit affiliates
Visit zenplanner.com
Starting priceFrom $99/month (Studio, 0-45 active members)
Free planFree trial (yes); no free plan
Zen Planner is the specialist pick for studios where programming is the product. Belt tracking for martial arts, WOD logging for CrossFit boxes and attendance workflows are native features, not bolt-ons, and the automated billing includes failed-payment recovery that recovers real revenue. Pricing starts at $99 a month for up to 45 active members, with Essentials and Ultimate tiers above.
Watch the tier boundaries. Crossing a member threshold can raise the bill overnight, so confirm exactly how "active member" is defined before you sign. The interface shows its age, though it remains functional. Setup takes one to two weeks including data import and payment configuration. For a studio whose members care about programming and progressions, the niche fit beats prettier generalists.
What we like- Member management built for martial arts, CrossFit and yoga studios
- Automated billing with failed-payment recovery
- Workout tracking and leaderboards engage members
Watch out for- Interface looks dated next to newer competitors
- Pricing jumps sharply between member-count tiers
#3
PushPress
Best for: Independent gyms and CrossFit boxes that want modern software without contracts
Visit pushpress.com
Starting price$0 (Core Free); Pro $159/month; Max $229/month
Free planYes (Core Free)
PushPress is the value disruptor. The Core plan is genuinely free, and paid tiers run $159 to $229 a month with no annual contract, which undercuts the legacy vendors by a wide margin. The software is modern, setup is self-serve and most gyms are live within days. For an independent box that wants to stop paying enterprise prices, the pitch is simple.
Do the processing math before you celebrate. The free tier's transaction rate (4.99% plus 30 cents) versus Pro's 2.89% means the "free" plan can cost more than a subscription once volume grows; at $20,000 a month in revenue the rate difference alone is over $400. The feature set is also narrower than Mindbody or Zen Planner. Price your actual revenue through each tier's processing rate, then compare.
What we like- Free core plan lets small gyms start with no subscription cost
- Month-to-month billing with no long-term contracts
- Processing rates improve on paid tiers
Watch out for- Free tier carries the highest payment processing rates
- Feature set is narrower than Mindbody or Zen Planner
#4
TeamUp
Best for: Class-based studios that want simple, predictable pricing
Visit goteamup.com
Starting priceFrom $119/month (0-100 clients)
Free planFree trial (30 days); no free plan
TeamUp's promise is the absence of upsell. Every customer gets the full feature set, and the only thing that changes the price is your active client count, starting at $119 a month for up to 100 clients. Class scheduling is strong, with recurring bookings and waitlists, and the support team has a good reputation. There is no maze of editions to navigate.
The flip side is that costs rise directly with your client list, which stings during growth spurts: success literally raises your software bill. Marketing automation is lighter than the all-in-one competitors, so you may need a separate email tool. Setup is guided and typically done within a week or two. If you want one price and every feature, this is the cleanest deal on the list.
What we like- Every feature included on every plan
- Pricing scales only on client count
- Strong class scheduling with recurring bookings and waitlists
Watch out for- No free tier for very small or new studios
- Marketing automation is lighter than competitors
#5
Glofox
Best for: Boutique studios that want a premium branded member app
Visit glofox.com
Starting priceFrom $99/month (upper tiers by quote)
Free planNo (demo only)
Glofox sells the member experience. The branded app looks and feels like the studio's own product, which matters for boutiques competing on premium positioning. Class, appointment and membership management are solid, and ownership by ABC Fitness means the product keeps getting investment. Entry starts at $99 a month.
The buying process is the friction. There is no free trial, so you evaluate through demos, and anything above the entry tier requires a quote. That opacity makes comparison shopping harder than it should be. Setup includes onboarding support over a few weeks, and contracts are typically annual. If the branded app experience is central to your positioning, book the demo. If you want transparent self-serve pricing, look at PushPress or TeamUp.
What we like- Polished branded member app for bookings and purchases
- Strong class, appointment and membership management
- Ongoing product investment from ABC Fitness
Watch out for- No free trial
- Evaluation is demo-led
- Pricing beyond the entry tier is quote-based
#6
Vagaro
Best for: Solo trainers and small studios that need booking plus point of sale
Visit vagaro.com
Starting price$30/month for 1 bookable calendar (+$10 per extra calendar)
Free planFree trial (30 days); no free plan
Vagaro is the solo operator's bargain. Thirty dollars a month gets a bookable calendar, point of sale and a marketplace listing that drives discovery, which is hard to beat for a one-person training business. Most accounts are taking bookings within a day of signup, and the monthly contract means zero commitment.
The per-calendar model is the thing to watch. A five-trainer studio pays for five calendars, and the math stops looking cheap fast. Advanced marketing features cost extra on top. But for one to three practitioners, especially those also selling beauty or wellness services, Vagaro is the best value on this list. It is simple, cheap and does the core job well.
What we like- Very affordable entry price for solo practitioners
- Marketplace listing drives new client discovery
- Covers salons, spas and fitness in one booking system
Watch out for- Costs add up per calendar for multi-staff businesses
- Advanced marketing features cost extra
Starting price$0 (Start-Up tier, qualifying gyms); Standard $57/month; 24/7 Access $99/month
Free planYes (Start-Up $0 tier); 30-day trial, no card required
RhinoFit is the budget specialist with a genuinely free tier: gyms with 20 or fewer active users and under $2,500 a month in payments qualify for the $0 Start-Up plan. The standout feature is 24/7 door access control on the $99 tier, which suits unstaffed facilities that bigger platforms price as an enterprise add-on. Pricing is simple, the trial needs no card, and contracts are monthly.
The free tier's caps are strict, and crossing either one moves you to paid immediately, so growing gyms should budget for the $57 Standard tier from the start. The integration catalog is thinner than the leaders'. For a small martial arts school or a 24/7 access gym watching every dollar, RhinoFit is purpose-built. For a studio planning rapid growth, pick something with more headroom.
What we like- Free tier for genuinely small gyms under the usage caps
- 24/7 door access control integration on the top tier
- Simple pricing with trial and no card required
Watch out for- Free tier caps disqualify growing gyms quickly
- Smaller vendor with fewer integrations
#8
Wodify
Best for: CrossFit affiliates that want programming and performance tracking at the core
Visit wodify.com
Starting priceSee website (plan names and pricing vary; confirm with vendor)
Free planFree trial (reported; confirm terms with vendor)
Wodify is the CrossFit purist's platform. Members log scores, follow progressions and compete on leaderboards, and that athlete experience is the retention engine: people stay where their history lives. Integrated billing and retail point of sale keep the business side in the same system. For an affiliate whose identity is performance tracking, nothing else feels as native.
The trade is price and specialization. It costs more than general gym software, and a yoga studio or big-box gym would be paying for features built for someone else. Public pricing details conflict across sources, so confirm current plan names, prices and trial terms directly with the vendor before budgeting. Setup includes data migration and coach training over a couple of weeks. If you run a box, shortlist it alongside PushPress and Zen Planner.
What we like- Purpose-built for CrossFit boxes with WOD tracking and leaderboards
- Athlete performance history keeps members engaged long term
- Integrated billing and retail point of sale
Watch out for- Pricing is high relative to general gym software
- Less suited to non-CrossFit business models
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 Mindbody | Established studios and multi-location fitness businesses | $79/month per location (Starter; upper tiers by quote) | No (demo only) |
| Zen Planner | Boutique studios, martial arts schools and CrossFit affiliates | From $99/month (Studio, 0-45 active members) | Free trial (yes); no free plan |
| PushPress | Independent gyms and CrossFit boxes that want modern software without contracts | $0 (Core Free); Pro $159/month; Max $229/month | Yes (Core Free) |
| TeamUp | Class-based studios that want simple, predictable pricing | From $119/month (0-100 clients) | Free trial (30 days); no free plan |
| Glofox | Boutique studios that want a premium branded member app | From $99/month (upper tiers by quote) | No (demo only) |
| Vagaro | Solo trainers and small studios that need booking plus point of sale | $30/month for 1 bookable calendar (+$10 per extra calendar) | Free trial (30 days); no free plan |
 RhinoFit | Small gyms and 24/7 access facilities on a budget | $0 (Start-Up tier, qualifying gyms); Standard $57/month; 24/7 Access $99/month | Yes (Start-Up $0 tier); 30-day trial, no card required |
| Wodify | CrossFit affiliates that want programming and performance tracking at the core | See website (plan names and pricing vary; confirm with vendor) | Free trial (reported; confirm terms with vendor) |
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
The processing fee trap: your real monthly cost
Every gym platform makes money twice: the subscription and the payment processing. Mindbody's $79 starter looks close to Zen Planner's $99 until you add processing, and PushPress's free tier looks unbeatable until you run the rate math at your revenue. A gym processing $30,000 a month pays roughly $900 in processing on a 2.9% rate versus $1,500 on a 4.99% rate; the $600 monthly difference dwarfs most subscription gaps.
When you compare, build the full stack: subscription, processing rate at your volume, per-member or per-calendar fees, and the add-ons you will actually buy (marketing, payroll, branded app). Ask every vendor for the blended rate in writing. The cheapest subscription on this list can easily be the most expensive platform, and the most expensive subscription can be the cheapest, depending entirely on your revenue and how you take payments.
Frequently asked questions
How much does gym management software cost per month?
Anywhere from $0 to several hundred. PushPress Core and RhinoFit Start-Up are free for qualifying gyms. Solo trainers pay around $30 a month on Vagaro. Single-location studios typically pay $99 to $229 a month (Zen Planner, Glofox, PushPress Pro, TeamUp). Mindbody starts at $79 per location but total cost with processing and add-ons often doubles that. Multi-location businesses should budget per location, not per company.
Do I need the marketplace features of Mindbody?
Only if new-client discovery is your bottleneck. The Mindbody app puts your classes in front of millions of searchers, which is valuable for studios in competitive urban markets. If your members find you through referrals, social media or your own site, you are paying a premium for distribution you do not use, and a cheaper platform keeps more of your margin.
What is the best gym software for CrossFit boxes?
Shortlist PushPress, Zen Planner and Wodify. PushPress is the modern value pick with a free tier and no contracts. Zen Planner has the deepest affiliate-specific features like WOD logging and belt tracking at a mid-range price. Wodify has the strongest athlete performance history and leaderboard culture. All three handle affiliate billing; choose by how much you value programming features versus price.
Can I switch gym software without losing member data?
Yes, but plan it like a move, not a flip of a switch. Every vendor on this list offers data migration, and most include it in onboarding. The painful parts are active memberships with billing dates, stored payment methods (which may need re-entry depending on the processor), and staff retraining. Run the old and new systems in parallel for one billing cycle, and avoid switching in January when new-member volume peaks.
Is a free tier enough for a new gym?
For the first few months, often yes. PushPress Core and RhinoFit Start-Up handle scheduling, billing and member management at $0, which is ideal while you are under 20 active members. The limits hit when you grow: processing rates, member caps and missing marketing tools. Start free, and set a revenue trigger (for example, $5,000 a month in payments) for when you re-evaluate paid tiers.
How we chose
We started with the categories buyers actually search: gym software, gym management software, and fitness studio software. For each candidate we opened the vendor's own pricing page, checked plan names and prices against public reviews on G2 and Capterra and practitioner discussion on Reddit, and compared feature lists, processing rates and business-size fit. Where pricing could not be verified on the vendor's page we wrote "See website" rather than guessing. The shortlist mixes marketplace giants with independent-friendly platforms, because a solo trainer and a ten-location chain are not buying the same thing.
The Mindbody question: marketplace vs. independence
The fundamental choice in gym software is not features; it is distribution. Mindbody and Vagaro operate marketplaces that send you customers, and you pay for that in higher total cost and less control. PushPress, TeamUp, RhinoFit and Zen Planner are independent tools: cheaper and more flexible, but your marketing is entirely your problem.
Neither model is wrong, but mismatching it to your business is expensive. A new studio in a crowded city with no brand benefits enormously from marketplace discovery, and the premium pays for itself in filled classes. An established gym with a waitlist and strong referrals gains nothing from a marketplace and should keep the margin. Decide which business you are before you compare feature lists, because the marketplace vendors and the independent vendors are selling different things.
Sources we checked (10)
- https://www.mindbodyonline.com/business/education/blog/mindbody-pricing-united-states
- https://www.zenplanner.com/pricing/
- https://www.pushpress.com/pricing/
- https://www.goteamup.com/pricing/
- https://www.glofox.com/plans/
- https://www.vagaro.com/pricing/
- https://rhinofit.ca/pricing/
- https://www.wodify.com/pricing/
- https://www.g2.com/categories/gym-management
- https://www.capterra.com/gym-management-software/
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has spent more than a decade helping SaaS and e-commerce brands grow through search. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.