How we make this list: we compare pricing pages, product documentation and public user reviews. Ratings come from G2, Capterra or Trustpilot, with the date we checked them.
Key takeaways
- HubSpot offers the most generous free start, with contacts, deals, tasks, live chat, and email tracking, though free user counts vary across listings.
- Zoho CRM and Freshsales offer free plans for up to 3 users, with Zoho capped at 5,000 records and Freshsales at 1,000 contacts in most listings.
- Bitrix24 and Agile CRM offer the most free headroom, with Bitrix24 unlimited users and Agile CRM free for 10 users.
- Capsule, EngageBay, and Bigin suit tiny teams and solo founders, with tight contact and record caps stated honestly below.
- Every free plan is bounded somewhere: seats, records, automation, or exports. The question is not whether a CRM is free, but whether your team will hit its cap this year or in three years. Check the vendor's current pricing page before importing a database.
Quick comparison
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The best free CRM with mobile app
Starting priceFree
Free planYes
HubSpot offers a free CRM with contact, deal, and activity tools, plus live chat, email templates, meeting scheduling, and a simple reporting dashboard, with native Gmail and Outlook integration and a solid mobile app. It is the best free start for a team that also wants marketing tools, with a huge ecosystem if the team grows into paid hubs.
Free limits vary across listings: one comparison lists 2 free users and about 1,000 marketing contacts with 1 pipeline, while another lists unlimited users and 1 million contacts, so verify the current free tool limits before importing a larger database. Paid Starter runs from about $20 per seat per month. For a polished, scalable free start, HubSpot is hard to beat.
What we like- Contacts, deals, tasks, live chat, email tracking, forms, and meeting scheduling free
- Native Gmail and Outlook integration
- Mobile app included
- Scales to enterprise
Watch out for- Free user counts vary across listings, from 2 users to unlimited
- About 1,000 marketing contacts in some listings
- Marketing automation, sequences, and advanced reporting locked behind paid tiers
#2Zoho CRM
Best for: Small sales teams4.1/5 on
G2 (2,952 reviews, checked Oct 2026)
Visit zoho.com
Starting priceFree
Free planYes
Zoho CRM Free suits a three person team, with up to 3 users and 5,000 records, covering leads, contacts, deals, tasks, basic workflow rules, and standard reports, with mobile apps included. It feels more sales operations focused than HubSpot's broader free suite, and integration is smooth if the team already uses other Zoho products.
The 5,000 record cap, 1 GB storage, and limited workflow rules push growing teams to paid tiers from about $14 per user per month. For a very small sales team, Zoho is the value pick.
What we like- Free for up to 3 users
- 5,000 records
- Leads, contacts, deals, tasks, basic workflow rules, and standard reports
- Mobile app included
- Smooth Zoho ecosystem integration
Watch out for- 5,000 record cap
- Custom fields and deeper automation need paid tiers
- 1 GB storage on free tier
#3Freshsales
Best for: Sales first simplicity4.5/5 on
G2 (1,237 reviews, checked Oct 2026)
Visit freshsales.com
Starting priceFree
Free planYes
Freshsales suits sales first teams who want a clean, modern experience at no cost, with contact and account management, built in email, phone, and live chat, and Kanban views. The free tier is solid for high touch sales conversations, and the Freshworks ecosystem adds Freshdesk and Freshchat if support grows beside sales.
Free limits include 1,000 contacts in some listings and limited pipelines, while Freddy AI features start on paid plans, with Growth from about $9 per user per month. For a sales first team that lives on phone and chat, Freshsales is the simplicity pick.
What we like- Free for up to 3 users
- Contact and account management
- Built in email, phone, and live chat
- Kanban views
- Clean modern interface
- Mobile app included
Watch out for- 1,000 contacts in some listings
- Limited pipelines and AI on free tier
- Freddy AI features start on paid plans
- Growth from about $9 per user per month
#4Bitrix24
Best for: Feature depth for micro business4.1/5 on
G2 (612 reviews, checked Oct 2026)
Visit bitrix24.com
Starting priceFree
Free planYes
Bitrix24 suits a micro business that would rather run fewer subscriptions, with unlimited users and unlimited contacts on the free tier, 5 GB storage, and a broad feature set covering project tools beside CRM. The mobile app covers core CRM work from a phone.
Email sends are capped, export is CSV only, and the interface can feel crowded. For a tiny business that wants maximum free headroom, Bitrix24 is the depth pick.
What we like- Unlimited users and unlimited contacts on free tier
- 5 GB storage
- Broad feature set beyond CRM
- Mobile app included
Watch out for- Email sends capped
- Export is CSV only
- Interface can feel crowded
- Paid step near $49 per month flat
Starting priceFree
Free planYes
Capsule suits solo founders and pairs who want simplicity: free for 2 users with a clean interface, mobile app, and easy data export. It covers contacts, deals, and tasks without the complexity of larger suites.
The caps are tight: 250 contacts, 10 MB storage, and no automation on the free tier, so growing teams outgrow it fast. For a tiny team that values simplicity over depth, Capsule is the clean pick.
What we like- Simple and fast
- Free for 2 users
- Mobile app included
- Easy data export
Watch out for- 250 contacts on free tier
- 10 MB storage
- No automation on free tier
- Outgrown quickly by growing teams
#6Agile CRM
Best for: Budget teams with headroom4.0/5 on
G2 (368 reviews, checked Oct 2026)
Visit agilecrm.com
Starting priceFree
Free planYes
Agile CRM suits budget teams that need user headroom: free for 10 users with 1,000 contacts, mobile app, and data export. That seat count beats every other free tier here except Bitrix24, which suits a team that expects to add people.
Automation and email sends are limited on the free tier, and the interface is less polished than HubSpot or Zoho. For a budget team that needs seats more than polish, Agile is the headroom pick.
What we like- Free for 10 users
- 1,000 contacts
- Mobile app included
- Data export available
Watch out for- Automation limited on free tier
- Email sends limited
- Interface less polished than HubSpot or Zoho
#7EngageBay
Best for: Solo founders with marketing4.6/5 on
G2 (759 reviews, checked Oct 2026)
Visit engagebay.com
Starting priceFree
Free planYes
EngageBay suits solo founders who also want email marketing and a helpdesk, with CRM, marketing, and support tools in one free tier and a mobile app. It covers the all in one job better than pure CRMs at this price.
The caps are tight: 250 contacts, 1,000 branded emails per month, and limited free users, with forced branding on customer facing emails. For a solo founder who needs marketing beside CRM, EngageBay is the all in one pick.
What we like- CRM plus email marketing and helpdesk in one free tier
- Mobile app included
- Data export available
Watch out for- 250 contacts on free tier
- 1,000 emails per month with branding on customer facing emails
- Limited users on free tier
- Paid from about $14.99 per user per month
#8Bigin by Zoho
Best for: True solopreneurs4.6/5 on
G2 (877 reviews, checked Oct 2026)
Visit zoho.com
Starting priceFree
Free planYes
Bigin by Zoho suits true solopreneurs: one user, one pipeline, 500 records, with built in phone, a business card scanner, three automations, and mobile apps. It is clean and fast, and perfect for testing the CRM habit.
The caps bind fast: hire anyone, or hit 500 records, and an upgrade is needed. For a solo founder starting out, Bigin is the simplest free pick.
What we like- Free for 1 user
- Built in phone, business card scanner, and three automations
- Mobile apps included
- Clean and fast
Watch out for- 1 user only
- 1 pipeline
- 500 records
- Outgrown quickly once notes and activities pile up
How we chose
We ranked free CRMs by real free limits, mobile app quality, and export options. HubSpot scored on breadth, Zoho and Freshsales on small team value, Bitrix24 and Agile on headroom, and Capsule, EngageBay, and Bigin on simplicity for tiny teams. Limits are vendor published figures as of October 2026, with conflicts noted rather than hidden.
We excluded one tool deliberately. Streak is a popular free CRM for Gmail users, but it has no mobile app, so it fails this article's core requirement and is not listed. We also flagged the HubSpot conflict plainly: free user counts vary from 2 to unlimited across listings, and Freshsales user counts vary similarly, so verify the current page before importing data.
Buying guide
Start with the limit you will hit first. Count your team, your contacts, and your records, then pick the tool whose cap sits furthest away. A solo founder suits Bigin or EngageBay, a three person team suits Zoho or Freshsales, and a team that expects to grow suits HubSpot or Bitrix24.
Next, check the mobile app before committing. Install it, log a lead, update a deal, and check whether offline access, notifications, and calling work on your phone, since a CRM that only works well on desktop fails a field team. Also check data export: a free plan with no export is lock in by design, so confirm CSV or full export before importing.
Finally, check the first paid step. HubSpot Starter runs from about $20 per seat per month, Zoho Standard about $14, Freshsales Growth about $9, and Bitrix24 near $49 flat per month, and per user pricing multiplies fast: a $20 seat costs $2,400 per year for a team of 10. Pick a free tier whose paid step your budget can absorb when the cap arrives.
Frequently asked questions
What is the best free CRM with a mobile app?
HubSpot offers the most generous free start, while Zoho CRM and Freshsales offer the best small team value with free plans for up to 3 users. Bitrix24 offers the most free headroom with unlimited users.
Is there a truly free CRM?
Yes, with limits. Free plans limit users, contacts, records, automation, or exports, so they suit very small teams best. Check the vendor's current pricing page, since limits change often.
Which free CRM is best for a solo founder?
Bigin by Zoho for a single user with phone and card scanning, or EngageBay for CRM plus email marketing and helpdesk in one free tier.
Do free CRMs have mobile apps?
The tools on this list do, with iOS and Android apps for logging leads and updating deals from a phone. Streak was excluded because it has no mobile app.
Can I switch CRMs later without losing data?
Most tools here offer data export, though Bitrix24 exports CSV only. Export regularly and confirm the export format before importing a large database.
Sources we checked (0)
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has 5+ years in B2B and SaaS SEO. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.
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