How we make this list: we compare pricing pages, product documentation and public user reviews. Rankite is independent; if a vendor ever pays for a featured spot, that listing is clearly labeled Partner.
Key takeaways
- Fiix ($45/user/month Basic) and MaintainX ($20/user/month Essential) both offer free tiers: the cheapest way to start preventive maintenance.
- UpKeep ($24/user/month Essential) is the mobile-first pick for floor technicians; Fracttal ($195/month flat) is the flat-pricing value pick.
- eMaint ($69/user/month Team, per third-party listings) is the configurability pick for asset-intensive operations with an admin to run it.
- Limble, Hippo and FMX publish no list prices: expect quote-based sales for all three.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 Fiix | Small to mid-sized manufacturers and facilities wanting real preventive maintenance | $45/user/month (Basic plan) | Yes (free CMMS tier, no credit card) |
 MaintainX | Teams moving off paper or spreadsheets fast (2-50 techs) | $20/user/month (Essential, billed annually) | Yes (Basic free tier: unlimited work orders, assets, messaging) |
 Limble | Small to mid-sized maintenance teams valuing usability over depth | See website (third-party listings show ~$28/user/month Standard, unverified) | Yes (free Basic tier with unlimited assets and work orders) |
 UpKeep | Small to mid-sized teams (3-15 users) digitizing maintenance for the first time | $24/user/month (Essential plan) | No (free trial available) |
 eMaint | Mid-sized to enterprise asset-intensive operations with an admin to configure it | $69/user/month (Team plan; per third-party listings, vendor now quote-led) | No (free trial available) |
 Fracttal | Small to mid-sized teams wanting AI-assisted maintenance without per-seat anxiety | $195/month flat (Basic plan, teams up to 5 users) | Yes (Community free tier) |
 Hippo CMMS | Single-facility SMBs (2-20 users) wanting straightforward equipment tracking | See website (third-party listings show from $39/user/month Starter, unverified) | No (free trial available) |
 FMX | Facilities-driven teams (schools, municipalities, healthcare) wanting a guided system | See website (custom quote only) | No (free trial available per some listings) |
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Preventive vs. reactive: the only question that matters
Every tool on this list does work orders. The question that separates them is preventive maintenance: does the software schedule service by meter readings, runtime hours and condition triggers, or does it just digitize breakdown tickets? Fiix, eMaint and Fracttal are built around meter and condition-based PMs. MaintainX and UpKeep add PM depth on higher tiers. Hippo and FMX cover PM basics for simpler operations.
If your equipment fails on a schedule you can predict, buy the PM depth. If you mostly fix things when they break, the simpler tools save money. Be honest about which shop you run before comparing feature lists.
The best equipment maintenance software
An hour of unplanned downtime costs more than a year of maintenance software. That is the entire business case for equipment maintenance software in one sentence: trade surprise breakdowns for scheduled service, tracked by meter readings and asset history instead of memory. These eight cover the real CMMS market for equipment-heavy teams, with honest notes on where the free tiers end and the real bills begin.
#1
Fiix
Best for: Small to mid-sized manufacturers and facilities wanting real preventive maintenance
Visit fiixsoftware.com
Starting price$45/user/month (Basic plan)
Free planYes (free CMMS tier, no credit card)
Fiix, now part of Rockwell Automation, is the preventive-maintenance pick for equipment-heavy shops. Asset hierarchies, meter-based PMs, QR and barcode scanning and a solid mobile app give floor technicians what they need, while Professional at $75 per user per month adds failure codes, Fiix Foresight AI insights and deeper integrations. The free tier covers work orders, PM tasks and asset hierarchies with no credit card.
The honest catch is total cost of ownership. Implementation runs 4 to 8 weeks with training and services extra, and enterprises may find it lighter than a full EAM like Maximo. Free-tier requesters make it easy to bring non-tech staff into the workflow. For the manufacturer that wants real PM depth without enterprise software, the Basic-to-Professional ladder is the natural path.
What we like- Free forever tier covers work orders, PM tasks and asset hierarchies
- Strong equipment depth with meter readings, nested PMs, multi-asset work orders and failure codes
- ERP and PLC integrations plus AI insights on Professional
Watch out for- Implementation typically takes 4-8 weeks with extra service costs
- Per-user pricing gets expensive as tech headcount grows
#2
MaintainX
Best for: Teams moving off paper or spreadsheets fast (2-50 techs)
Visit maintainx.com
Starting price$20/user/month (Essential, billed annually)
Free planYes (Basic free tier: unlimited work orders, assets, messaging)
MaintainX is the lowest-friction entry in this group: the free tier removes the purchasing-committee barrier and onboarding takes days. Essential at $20 per user per month billed annually ($25 monthly) adds real PM scheduling; Premium at $65 ($75 monthly) adds meter-based PMs, parts inventory, purchase orders and the API.
The cost curve is the evaluation. At 50 Premium users you are near $39,000 per year, and multi-site controls with IoT live in Enterprise. The offline mobile workflow deserves testing if crews work in low-connectivity plants. For meter-reading-driven equipment PM in manufacturing, fleet or facilities, the free-to-Essential path proves value before the bill arrives.
What we like- Free Basic tier is genuinely usable with unlimited work orders and users
- Mobile-first design technicians adopt, with real-time messaging and photo capture
- Meter-based PMs, parts inventory and open API on Premium
Watch out for- Per-user cost curve is steep at scale (50 Premium users near $39k/year)
- Advanced analytics, multi-site controls and IoT sit in Enterprise
#3
Limble
Best for: Small to mid-sized maintenance teams valuing usability over depth
Visit limble.com
Starting priceSee website (third-party listings show ~$28/user/month Standard, unverified)
Free planYes (free Basic tier with unlimited assets and work orders)
Limble wins on learnability: video tutorials embedded in each section, a drag-and-drop color-coded calendar, and native mobile apps with offline mode suit field-heavy crews. The free Basic tier covers unlimited assets and work orders. Third-party listings put Standard around $28 per user per month and Premium-plus at $69, but the vendor does not publish rates, so treat those as directional.
The tier ceiling is the catch. API access, advanced reporting and integrations sit in Premium-plus or Enterprise, and 50 users on Premium-plus runs roughly $3,450 per month. Budget at least one tier above your initial estimate if you need integrations or multi-site analytics. For the team that wants to be productive in days, not months, the usability is the argument.
What we like- Widely praised as one of the easiest CMMS tools to learn
- Bulk asset import (up to 2,000 assets with automatic hierarchy) speeds up onboarding
- Meter and threshold-based PMs plus downtime reporting on higher tiers
Watch out for- API, advanced reporting and IoT/ERP integrations sit in Premium-plus or Enterprise
- Per-user pricing compounds fast as the team grows
#4
UpKeep
Best for: Small to mid-sized teams (3-15 users) digitizing maintenance for the first time
Visit upkeep.com
Starting price$24/user/month (Essential plan)
Free planNo (free trial available)
UpKeep is built mobile-first for the technician's pocket: work orders arrive on the phone, meter readings and barcode scans attach in seconds, and jobs close from the floor. Essential at $24 per user per month covers core work orders and asset management; Premium at $55 adds PM scheduling, parts inventory with costing and time tracking. Free view-only requesters keep the rollout cheap.
The honest catch is the tier ladder. Offline mode, downtime tracking and portfolio-wide multi-site visibility sit in Professional and Enterprise (custom quote), and related products (Edge IoT, Fleet, EHS) are separate purchases. For food service, hospitality, manufacturing and fleet teams digitizing for the first time, the mobile experience carries the sale.
What we like- Strong mobile app with photo uploads, meter readings and barcode scanning for parts
- Free view-only requesters lower rollout cost across a facility
- PM scheduling, parts inventory with costing and labor tracking from Premium
Watch out for- Per-user scaling adds up (25 Premium users is $1,375/month)
- Offline mode and downtime tracking are locked in higher tiers
#5
eMaint
Best for: Mid-sized to enterprise asset-intensive operations with an admin to configure it
Visit emaint.com
Starting price$69/user/month (Team plan; per third-party listings, vendor now quote-led)
Free planNo (free trial available)
eMaint is the configurability pick. Asset criticality ranking, interactive image mapping, meter and condition-based maintenance, and integrations with SAP, Oracle and JD Edwards plus supplier catalogs give reliability engineers real depth. Third-party listings show Team at $69, Professional at $85 and Enterprise at $120 per user per month, but the vendor has moved to quote-led pricing, so confirm in writing.
The Team plan caps at 3 users, meaningful depth needs Professional or higher, and this is the heaviest lift on the list to roll out. For manufacturing, utilities and healthcare operations with an admin who will actually configure it, the depth pays off. Without that admin, the mobile-first tools deliver more value faster.
What we like- One of the most configurable CMMS platforms: custom dashboards, workflow automation and a web API
- Deep equipment features including asset criticality ranking, condition monitoring hooks and PLC/SCADA integrations
- Established Fluke-owned vendor with strong parts and purchasing
Watch out for- Steep learning curve with complex data migration
- Priciest per user in this group before Enterprise discounting
#6
Fracttal
Best for: Small to mid-sized teams wanting AI-assisted maintenance without per-seat anxiety
Visit fracttal.com
Starting price$195/month flat (Basic plan, teams up to 5 users)
Free planYes (Community free tier)
Fracttal's flat pricing is the differentiator: $195 per month Basic covers a team up to 5 with unlimited assets, and the bill does not move when you add a technician. Condition-based maintenance and IoT sensor integration are genuine equipment-centric features, not bolt-ons, with asset catalogs, spare-parts management and built-in KPIs.
The jumps are the catch: Business at $485 per month is a big step, advanced features like API access are plan-gated, and US support is thinner than Fluke-backed or Rockwell-backed rivals. For the team that wants AI-assisted equipment health tracking at a fixed cost, the Basic plan is the most predictable buy on this list.
What we like- Flat per-plan pricing, so costs stay predictable as you add users
- Condition-based monitoring and AI/IoT hooks built in
- Modern visual interface with unlimited asset registration and built-in BI
Watch out for- Plan pricing jumps in large steps (Business $485/month)
- Smaller vendor with a thinner US support footprint
#7
Hippo CMMS
Best for: Single-facility SMBs (2-20 users) wanting straightforward equipment tracking
Visit hippocmms.com
Starting priceSee website (third-party listings show from $39/user/month Starter, unverified)
Free planNo (free trial available)
Hippo CMMS, by Eptura, is the simple choice for one building: schools, small manufacturers and property managers get work orders, equipment tracking and a request portal without CMMS complexity. Equipment items cap at 100 on Starter and 1,000 on Plus, which bounds larger fleets. Requesters are free, which helps adoption across a facility.
The depth ceiling is real: multi-site, API access and SSO all require Pro, and the vendor no longer publishes list rates, so budget planning takes a sales call. Third-party listings show Starter $39, Plus $69 and Pro $99 per user per month. For the single-facility team that values simplicity over configurability, the straightforward workflow wins.
What we like- Clean interface for non-technical users with a simple request portal
- Equipment management with interactive floor plans and maps on Plus and above
- Fast implementation with highly rated support
Watch out for- Thinner depth than competitors at the same price
- Multi-site, API and SSO require Pro
- Pricing is quote-based
#8
FMX
Best for: Facilities-driven teams (schools, municipalities, healthcare) wanting a guided system
Visit gofmx.com
Starting priceSee website (custom quote only)
Free planNo (free trial available per some listings)
FMX is the guided, calendar-first option for facilities teams. Equipment tracking with condition and history views, inventory and fleet modules scale as the operation grows, and unlimited requesting users ride free. A dedicated account manager and guided onboarding suit school districts and municipalities that want a vendor-led rollout.
The commercial model is the barrier for small shops: quote-only pricing, annual contracts and implementation fees mean a longer sales process than Fiix or MaintainX. For the facilities director who wants one calendar showing every work order, PM and asset, the interface is the argument; for the price-sensitive shop, the self-serve vendors quote faster.
What we like- Calendar-based interface intuitive for non-technical users, with teams often live within weeks
- Unlimited requesting users at no extra seat cost
- Dedicated account manager with guided onboarding
Watch out for- Fully custom pricing with no self-serve price and implementation fees
- Mobile experience is web-based rather than fully native in some reviews
Frequently asked questions
How much does equipment maintenance software cost?
From $0 to about $1,400 per month for a 10-tech team. Fiix, MaintainX, Limble and Fracttal offer free tiers. UpKeep Essential is $24/user/month ($240 for 10 techs), MaintainX Essential $20 ($200), Fiix Basic $45 ($450), Fracttal Basic $195 flat. eMaint, Limble, Hippo and FMX are quote-based or third-party-priced: get written quotes before comparing.
What is the difference between CMMS and EAM?
CMMS (computerized maintenance management system) covers work orders, preventive maintenance, assets and parts for a maintenance team. EAM (enterprise asset management) goes further: full asset lifecycle, capital planning and deeper reliability engineering for large enterprises. Every tool on this list is CMMS; enterprises outgrowing Fiix or eMaint graduate to EAM platforms like IBM Maximo.
Which is best for a small manufacturing plant?
Fiix (free tier, $45/user Basic, meter-based PMs) or MaintainX (free tier, $20/user Essential, fastest onboarding). Both handle meter readings and PM scheduling at small-team prices. UpKeep ($24/user) wins if the mobile app is the priority. Fracttal ($195 flat) wins if you want fixed costs with 4-5 techs.
Do I need IoT and condition monitoring?
Only if your equipment justifies it. Condition-based maintenance (vibration, temperature, runtime sensors) prevents failures that calendar PMs miss, but the sensors, integration and analysis cost real money. Fracttal builds it in; eMaint hooks to Fluke sensors; Fiix offers AI insights on Professional. For most SMB shops, meter-based PMs catch 90 percent of preventable failures at a fraction of the cost.
Can technicians use these tools on their phones?
Yes, and mobile quality varies more than the feature lists suggest. UpKeep and MaintainX lead with true native apps and offline mode. Fiix and Limble have solid mobile apps with offline support. Hippo's mobile app is good on Plus and up. FMX is mobile-friendly web rather than fully native. Test the app on your actual devices, in your actual dead zones, before committing.
How long does implementation take?
MaintainX and UpKeep: days to weeks for SMB teams. Fiix: typically 4-8 weeks with training services. Hippo and Fracttal: days to weeks. eMaint: weeks to months depending on configuration depth. FMX: guided onboarding over weeks. Budget training time proportional to configurability.
Flat vs. per-user: the pricing model that decides your bill
Equipment maintenance software bills two ways. Per-user (Fiix, MaintainX, Limble, UpKeep, eMaint, Hippo) charges for every technician: 10 techs on Fiix Basic cost $450 per month. Flat (Fracttal: $195/month for up to 5 users) charges per plan regardless of headcount.
For 3-5 techs, flat wins: Fracttal at $195 beats every per-user tool. At 10 techs, per-user tools at $20-$24 (MaintainX Essential, UpKeep Essential) beat Fracttal's $485 Business tier. The crossover sits around 6-8 technicians. Count your techs, not your total employees (requesters are free on most tools), and price the tier that holds your must-have features: PM depth, parts inventory and API access usually live one tier above entry.
How we chose
We started with the categories buyers search: equipment maintenance software, CMMS software and preventive maintenance software. For each candidate we opened the vendor's own pricing page, checked plan names and prices against public reviews on G2 and Capterra and practitioner discussion on Reddit, and compared feature lists, PM depth, meter and condition-based scheduling, mobile quality and team-size fit. Where a price could not be verified on the vendor's page we wrote "See website" rather than guessing, and flagged third-party figures as unverified.
Sources we checked (10)
- https://fiixsoftware.com/pricing/
- https://maintainx.com/pricing/
- https://limble.com/pricing/
- https://upkeep.com/pricing/
- https://www.emaint.com/pricing/
- https://www.fracttal.com/pricing/
- https://hippoms.com/pricing/
- https://www.gofmx.com/pricing/
- https://www.g2.com/categories/cmms
- https://www.capterra.com/cmms-software/
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has spent more than a decade helping SaaS and e-commerce brands grow through search. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.