How we make this list: we compare pricing pages, product documentation and public user reviews. Ratings come from G2, Capterra or Trustpilot, with the date we checked them.
Key takeaways
- Navan is the best all-in-one pick, combining travel booking and expense management in one app with an AI assistant and 24/7 support.
- Ramp and Brex suit companies that want spending controls built into corporate cards, with expenses captured as purchases happen.
- Expensify is the most transparent on entry pricing, with company plans starting at $5 per member, a free tier for individuals, and a 30-day free trial.
- Perk, formerly TravelPerk, is the pick for teams that book a lot of trips, with a Travel plan priced at $0 plus 5% per booking.
- SAP Concur fits large enterprises that need deep integrations, with more than 300 pre-built connectors, while smaller teams may find it heavy.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 Navan | All-in-one travel and expense | See website | Free tier |
 Ramp | Card-based spend control | See website | Yes |
 Brex | Global card and expense management | See website | Yes |
 Perk | Frequent business travel booking | $0 + 5% per booking | Yes |
 SAP Concur | Large enterprise integrations | See website | No |
 Expensify | Transparent entry pricing | $5 per member | Free trial |
 Zoho Expense | Wide booking and app integrations | See website | Yes |
 Payhawk | Cards, expenses, and payments in one place | See website | No |
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The best business travel expense apps
#1Navan
Best for: All-in-one travel and expense4.7/5 on
G2 (9,297 reviews, checked Oct 2026)
Visit navan.com
Starting priceSee website
Free planFree tier
Navan is the closest thing on this list to a single home for business travel. Employees book flights and hotels, capture receipts, and file expenses in the same app, and the Navan Edge AI assistant helps with trip changes and policy questions. Support runs around the clock, which matters when a flight is canceled at midnight in another time zone.
The combined approach is the point. When booking and expenses live in separate tools, finance teams spend time matching trips to receipts and chasing missing paperwork. Navan removes much of that matching work, since the trip and the spend start in the same place. The trade-off is that pricing is not published plainly, so smaller companies should ask for a quote early and compare it against a booking-only tool plus a separate expense app.
What we like- Travel booking and expenses in one app
- An AI assistant called Navan Edge
- 24/7 support for travelers
Watch out for- Full pricing is not published on the homepage, so quotes require a sales conversation
- Smaller teams may not need the full platform
#2Ramp
Best for: Card-based spend control4.8/5 on
G2 (2,540 reviews, checked Oct 2026)
Visit ramp.com
Starting priceSee website
Free planYes
Ramp approaches expenses from the card side. When employees pay with a Ramp card, the transaction, receipt, and policy check come together, which cuts the end-of-month scramble for missing receipts. With 85,000 companies on the platform, it is one of the most widely adopted tools in this category, and its approval workflows let managers set limits before money is spent rather than arguing about it afterward.
The catch is commitment. Ramp delivers its best results when the company actually runs spending through its cards, so a team that books travel through a separate agency and pays on personal cards will see less benefit. If your company is willing to standardize on Ramp cards, the expense side mostly takes care of itself.
What we like- Used by 85,000 companies
- Expenses are captured as card purchases happen
- Strong approval and policy controls
Watch out for- Works best when the company adopts Ramp cards
- Travel booking is secondary to spend control
#3Brex
Best for: Global card and expense management4.8/5 on
G2 (1,643 reviews, checked Oct 2026)
Visit brex.com
Starting priceSee website
Free planYes
Brex is built for companies whose travel crosses borders. It operates in more than 120 countries and serves over 35,000 companies, combining corporate cards, expense management, and travel tools in one system. For a team with employees booking trips in several currencies, that global coverage removes a layer of friction around exchange rates, local payment methods, and multi-entity billing.
For a purely domestic team, some of that power goes unused, and the sales-led pricing means you cannot quickly compare Brex against a published price list. The right test is a trial with your actual travel pattern: run a month of real trips through it and see whether the receipt capture and approvals save more time than your current setup.
What we like- Works in more than 120 countries with 35,000-plus companies
- Cards, expenses, and travel in one system
Watch out for- Pricing details sit behind a sales conversation
- Global features may be more than a domestic-only team needs
Starting price$0 + 5% per booking
Free planYes
Perk, formerly TravelPerk, is the booking-first pick. More than 10,000 businesses use it, and its Travel plan is priced at $0 plus 5% per booking, which makes it easy to start without a subscription. For teams that travel often, the combined Travel and Spend plan, from $6 per active user per month, adds expense management to the same platform.
The pricing model deserves a quick calculation before you commit. A 5% fee per booking is painless on a few trips and noticeable on hundreds, so compare it against a flat subscription once you know your monthly booking volume. If your team books constantly and wants one place for trips and expenses, Perk's combined plan is a strong contender.
What we like- Formerly TravelPerk, with more than 10,000 businesses on board
- A Travel plan at $0 plus 5% per booking
- A combined Travel and Spend plan from $6 per active user per month
Watch out for- The booking fee adds up on high-volume travel
- Expense features are strongest on the combined plan
#5SAP Concur
Best for: Large enterprise integrations4.0/5 on
G2 (7,226 reviews, checked Oct 2026)
Visit concur.com
Starting priceSee website
Free planNo
SAP Concur is the enterprise standard in this category, and its strength is integration depth. With more than 300 pre-built connectors, it links travel booking, expense reports, invoices, and ERP systems in ways that smaller tools cannot match, which is why large companies with complex approval chains and multi-entity finance teams keep choosing it.
That depth comes with weight. Implementation takes longer, pricing is enterprise-scale, and a team of ten will find the setup process heavy for what it needs. Concur fits when your company already runs SAP systems, needs strict policy enforcement across regions, and has the staff to run a rollout. Smaller teams should start higher on this list.
What we like- More than 300 pre-built connectors
- Deep travel, expense, and invoice coverage for large companies
Watch out for- Enterprise pricing and implementation effort
- Overkill for small teams that want a quick setup
#6Expensify
Best for: Transparent entry pricing4.5/5 on
G2 (5,685 reviews, checked Oct 2026)
Visit expensify.com
Starting price$5 per member
Free planFree trial
Expensify wins on pricing clarity. Its homepage states that company plans start at $5 per member, that the product is free for individuals, and that a 30-day free trial is available. That transparency makes it easy to budget, and the receipt scanning and expense reports are genuinely fast for employees who just want to photograph a receipt and move on.
The trade-off is travel depth. Expensify handles expenses well, but its travel booking is lighter than Navan or Perk, so teams that book complex multi-leg trips may still need a separate booking tool. For companies whose main pain is expense reports rather than trip booking, Expensify is the simplest, cheapest credible answer.
What we like- Company plans start at $5 per member
- Free for individuals
- A 30-day free trial to test the full product
Watch out for- Travel booking is lighter than dedicated travel platforms
- Larger enterprises may outgrow its approval depth
#7Zoho Expense
Best for: Wide booking and app integrations4.5/5 on
G2 (1,579 reviews, checked Oct 2026)
Visit zoho.com
Starting priceSee website
Free planYes
Zoho Expense stands out on coverage. It works with more than 500 airlines and 1.6 million hotels and connects to over 2,500 other apps, which gives traveling employees plenty of booking choice and gives finance teams plenty of ways to sync data. A free plan makes it easy for a small team to start without a budget discussion.
The natural home for Zoho Expense is a company already using Zoho products, where the expense data flows into the same books and CRM the team already runs. Outside that ecosystem it still works well, but check the pricing page carefully for user limits and receipt automation caps, since the free plan is not unlimited.
What we like- Covers more than 500 airlines and 1.6 million hotels with over 2,500 integrations
- A free plan for smaller teams
Watch out for- Pricing tiers and limits need checking on the pricing page
- Best value inside the wider Zoho suite
#8Payhawk
Best for: Cards, expenses, and payments in one place4.5/5 on
G2 (925 reviews, checked Oct 2026)
Visit payhawk.com
Starting priceSee website
Free planNo
Payhawk rounds out the list by joining corporate cards, expense management, and supplier payments in one platform, and it is used by more than 6,000 companies. Its status as a Visa principal member means it runs its card program directly rather than through a third-party issuer, which can mean faster card issuance and fewer intermediaries when something goes wrong.
The absence of a free plan puts Payhawk in the consider-after-a-demo category rather than try-tonight. It fits mid-size and larger companies that want cards, expenses, and accounts payable in one workflow and are willing to pay for that consolidation. Smaller teams with simple needs will find cheaper answers above.
What we like- Used by more than 6,000 companies
- A Visa principal member, which supports its card program directly
- Combines cards, expenses, and supplier payments
Watch out for- No free plan
- Pricing requires a sales conversation
How we chose
We opened each vendor's official homepage to confirm it loads and belongs to that product, and we used only vendor-stated figures for pricing: Expensify's $5 per member starting price, its free individual tier, and its 30-day trial, plus Perk's $0 plus 5% per booking Travel plan and its Travel and Spend plan from $6 per active user per month. Where a vendor does not publish a price, the field says "See website" rather than repeating a third-party estimate. We favored tools that combine booking and expenses, capture receipts automatically, and offer a free tier or trial, and we kept one enterprise option for companies that need deep integrations.
What to check before you pick a travel expense app
Start by mapping how your team actually travels. If employees book their own trips and pay on personal cards, a receipt-scanning expense app like Expensify or Zoho Expense solves the biggest pain. If the company pays centrally and wants control before money leaves, a card-first platform like Ramp, Brex, or Payhawk fits better. If booking itself is the headache, start with Navan or Perk and add expenses to the same platform.
Then check the details that cause trouble later. Confirm which airlines and hotels the tool covers for your usual routes, whether receipts can be captured offline on a phone, and how approvals work when a manager is traveling too. Ask about per diem rules, multi-currency handling, and how the tool treats personal cards versus company cards. Finally, run a real trial: put one team on the tool for a month of actual trips, measure how many expense reports come back complete, and ask finance how long reconciliation takes. A tool that looks good in a demo but slows down real travelers will not survive contact with a busy travel month.
Frequently asked questions
What is the best business travel expense app overall?
Navan is the best all-in-one pick because it combines travel booking and expense management with an AI assistant and 24/7 support. If your main problem is expense reports rather than booking, Expensify is simpler and cheaper, and if you want card-based controls, Ramp is the strongest choice.
How much does a business travel expense app cost?
It ranges from free to enterprise pricing. Expensify starts at $5 per member for companies and is free for individuals, Perk's Travel plan costs $0 plus 5% per booking, and Navan, Ramp, Brex, SAP Concur, Zoho Expense, and Payhawk either offer free tiers or quote per company, so ask for a quote based on your team size and trip volume.
Do these apps work for small teams?
Yes. Expensify, Zoho Expense, and Ramp all offer free starting points, and Perk's $0 plus 5% per booking plan lets a small team start without a subscription. SAP Concur and Payhawk are better suited to larger companies with complex approval needs.
Can employees book travel and file expenses in the same app?
On Navan and Perk's combined plans, yes. Ramp, Brex, and Payhawk combine cards and expenses but treat booking as a secondary feature, while Expensify and Zoho Expense focus mainly on expenses with lighter booking coverage.
How do approvals work in these apps?
Managers typically set spending limits and approval chains, and expenses over a threshold route to the right approver automatically. Card-first tools like Ramp and Brex enforce policy at the point of purchase, while report-based tools like Expensify check policy when the report is submitted.
What happens when a trip changes mid-travel?
Navan's 24/7 support and AI assistant are built for this, and Perk offers traveler support for rebooking. On card-first or expense-only tools, rebooking usually happens with the airline or hotel directly, and the expense app simply records the new cost, so check support coverage before you choose.
Sources we checked (8)
- https://navan.com/
- https://ramp.com/
- https://www.brex.com/
- https://www.perk.com/
- https://www.concur.com/
- https://expensify.com/
- https://www.zoho.com/expense/
- https://payhawk.com/
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has 5+ years in B2B and SaaS SEO. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.