How we make this list: we compare pricing pages, product documentation and public user reviews. Rankite is independent; if a vendor ever pays for a featured spot, that listing is clearly labeled Partner.
Key takeaways
- PDI Technologies is the industry giant, serving 200,000+ customers across 60+ countries with ERP, loyalty, and back-office tools.
- CStoreOffice, SSCS, and ADD eStore are the dedicated back-office systems most independent operators evaluate.
- PriceAdvantage specializes in fuel pricing strategy, a job the general back-office tools do not do well.
- Petromo offers a free trial and positions itself as the affordable IoT-connected option for independents.
- Skupos is now a PDI Technologies company, so we list PDI once rather than both.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 PDI Technologies | enterprise fuel and convenience retail | See website | No |
 CStoreOffice | all-in-one c-store back office | See website | No |
 SSCS | the classic daily book | See website | No |
 ADD Systems | fuel delivery and c-store ERP | See website | No |
 PriceAdvantage | fuel pricing strategy | See website | No |
 Petromo | affordable connected operations | See website | Free trial (30 days) |
 LS Retail | unified forecourt and retail | See website | No |
 Gilbarco Veeder-Root | forecourt equipment and retail systems | See website | No |
 Verifone | payments at the pump and register | See website | No |
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
The best back office software for gas station
Starting priceSee website
Free planNo
PDI Technologies is the backbone of the convenience and fuel industry, with solutions spanning ERP, logistics, fuel pricing, loyalty, payments, and cybersecurity. PDI Enterprise handles back-office operations for large retailers and wholesalers, and the company keeps acquiring specialists (including Skupos) to fill gaps. HR and payroll built for convenience retail now run inside PDI Enterprise.
The honest catch: PDI sells like an enterprise vendor, and the suite's breadth means implementation is a project, not a signup. For chains and wholesalers, it is the safe incumbent. For a three-store independent, the dedicated tools below are usually a better fit.
What we like- The broadest suite in the industry
- 200,000+ customers in 60+ countries
- ERP, loyalty, pricing, and security in one
Watch out for- Enterprise sales process
- Pricing not public
- Can be more than a small operator needs
Starting priceSee website
Free planNo
CStoreOffice by Petrosoft calls itself the must-have all-in-one back-office system for single and multi-store retailers, and the feature list backs it up: centralized price book management, promotions, fuel inventory with BOL and tank data, lottery shrink tracking, EDI with 200+ suppliers, cash reconciliation, and 100+ free reports. It integrates with major POS systems (Verifone, NCR, Wayne, Bulloch, Gilbarco) and accounting packages.
The honest trade: pricing is subscription-based but not public, and evaluation runs through a demo request. The mobile app is genuinely useful for managing the store from anywhere. For independent operators who want one system covering fuel and merchandise, CStoreOffice is the most purpose-built option here.
What we like- Built specifically for c-stores and gas stations
- Price book, fuel, lottery, and EDI in one
- Free mobile app and 24/7 support
Watch out for- Subscription pricing not public
- Demo-gated evaluation
- Petrosoft ecosystem lock-in
Starting priceSee website
Free planNo
SSCS has served gas stations and convenience stores since 1981, working with over 15,000 sites. The Computerized Daily Book is its flagship back-office system: daily workflows that capture sales, manage inventory, track fuel over/short, handle lottery and taxes, and integrate with accounting software. Transaction Analysis turns POS data into actionable reports, and the Central Price Book manages pricing across locations.
The honest note: SSCS is the veteran, and the software looks like it. Operators who value stability and a support team that knows the industry tend to stay for decades. But if you want a modern mobile-first experience, the newer tools will feel more current.
What we like- 40+ years in the industry
- The Computerized Daily Book is a proven system
- Hands-on support reputation
Watch out for- Legacy feel
- Pricing not public
- Interface shows its age
Starting priceSee website
Free planNo
ADD Systems serves both sides of the fuel business: ADD Energy E3 for wholesalers and delivery operations, and ADD eStore for convenience store back-office, with accounts receivable, inventory, business intelligence, and financials. The ADD Cloud SaaS option lowers the upfront investment, and the company is known for industry-leading support and training.
The honest framing: ADD is strongest where fuel delivery meets retail, which makes it the pick for jobbers and distributors who also run stores. Pricing is quote-based and implementations are customized. For pure retail operators without a delivery arm, the c-store specialists may fit better.
What we like- Strong on the wholesale and delivery side
- ADD eStore for c-stores
- Cloud SaaS option reduces upfront cost
Watch out for- Quote-based pricing
- Implementation is consultative
- Interface is functional rather than modern
Starting priceSee website
Free planNo
PriceAdvantage does one thing exceptionally well: fuel pricing. It centralizes pricing data, pushes price changes directly to POS systems, pumps, and price signs with automated confirmation, and sends alerts when competitors move. Machine learning predicts customer tolerance for price increases, and pre-built integrations connect to POS, back-office, accounting, and ERP systems.
The honest note: this is a pricing tool, not a back-office system; you run it alongside CStoreOffice, SSCS, or PDI, not instead of them. For operators where fuel margin is the business, it pays for itself in faster, smarter price changes. Single-store operators can often manage pricing manually.
What we like- Purpose-built for fuel pricing
- Pushes prices to POS, pumps, and signs
- Competitor price alerts and AI forecasting
Watch out for- Pricing only, not a full back office
- Quote-based
- Best for multi-store operators
Starting priceSee website
Free planFree trial (30 days)
Petromo, from Gluon Solutions, pitches the connected gas station: fuel management, store operations, compliance tracking, inventory, tobacco, and lottery in one platform, with IoT hardware connecting to your automatic tank gauges and Gilbarco or Verifone POS systems. The company claims ATG integration for under $250 per site versus an industry standard of $10,000+, and offers a free trial.
The honest trade: Petromo is the challenger, and its install base and feature depth do not match the incumbents. But for independent operators who want modern mobile management without enterprise pricing, the trial makes it easy to evaluate. Check ATG compatibility before committing.
What we like- Free trial available
- IoT-based ATG integration at low cost
- Mobile-first management
Watch out for- Newer and smaller than the incumbents
- Requires compatible ATG hardware
- Feature depth trails PDI and CStoreOffice
Starting priceSee website
Free planNo
LS Retail's LS Central runs fuel, convenience retail, food service, EV charging, and car washes on one modular platform, built on Microsoft's ERP foundation. It unifies pumps, POS, inventory, and reporting, and the forecourt-specific modules handle the fuel side alongside the store.
The honest framing: LS Retail is a global retail platform where forecourt is one industry among many, so the fuel-specific depth differs from the specialists. It suits larger operators who want fuel and retail on one ERP-backed system. Smaller independents will find the c-store specialists simpler.
What we like- Modular platform unifying fuel, retail, and food service
- Strong international presence
- SaaS deployment
Watch out for- Enterprise positioning and pricing
- Forecourt is one vertical among many
- Implementation through partners
#8
Gilbarco Veeder-Root
Best for: forecourt equipment and retail systems
Visit gilbarco.com
Starting priceSee website
Free planNo
Gilbarco Veeder-Root has equipped forecourts since 1870, and its Passport POS is one of the most common registers in American convenience stores. The company's ecosystem spans dispensers, tank monitoring, POS, and retail commerce platforms that feed back-office data.
The honest note: you buy Gilbarco for the forecourt hardware and the POS; the back-office analytics ride along. Operators standardizing on Gilbarco equipment get a coherent stack. But for best-in-class back-office specifically, the dedicated software vendors above usually offer more.
What we like- The dominant forecourt equipment brand since 1870
- Passport POS is an industry standard
- Connected retail platforms
Watch out for- Equipment company first, software second
- Back-office depth varies by product
- Enterprise sales
Starting priceSee website
Free planNo
Verifone processes over $8 trillion in payment transactions yearly across 165+ countries, and its terminals and Ruby POS systems are fixtures in fuel retail. The company's fuel-retail data, including loyalty stacking insights, feeds the back-office systems that reconcile the day.
The honest framing: Verifone is on this list because every back-office system integrates with it, not because it is back-office software. You need it at the pump and register; you pair it with CStoreOffice, SSCS, or PDI to actually run the back office.
What we like- Global payments leader
- Strong in fuel retail
- Loyalty and rewards data
Watch out for- Payments company, not back-office software
- The back office is the data feed, not the product
How we chose
We verified each tool's current homepage by opening the live site and using the final resolved URL. We dropped Skupos because it is now a PDI Technologies company, and we dropped Titan Cloud because its homepage could not be opened for verification. We reviewed vendor feature pages and public documentation. We did not test any tool hands-on.
Buy for your store count and fuel mix
Independents vs. chains
Single-store and small-chain operators should start with CStoreOffice, SSCS, or Petromo: purpose-built, proven, and priced for independents. Chains and wholesalers belong with PDI Technologies or ADD Systems, where ERP, logistics, and multi-site management justify the enterprise process. Buying chain software for one store wastes money; buying indie software for fifty stores wastes time.
The fuel pricing question
If fuel margin drives your business, PriceAdvantage deserves a separate evaluation alongside your back-office pick. None of the general back-office tools do competitive fuel pricing as well. Multi-store operators routinely run a pricing specialist on top of their back office.
Integration is the real spec
Your back office must talk to your POS (Gilbarco Passport, Verifone Ruby, NCR), your tank gauges, your price signs, and your accountant's software. Before signing, list every integration you need and get each one confirmed in writing. The best back-office software is the one that connects to what you already own.
The shrink problem is the profit problem
Industry veterans will tell you the back office pays for itself in shrink reduction: SSCS cites customers cutting shrinkage in half and raising store-wide margins around two points. Shrink hides in lottery tickets, tobacco, fountain waste, and employee theft, and it is invisible without item-level tracking.
The discipline matters as much as the software. Daily cash reconciliation, cycle counts, price book audits, and fuel over/short reviews are the habits that turn software into profit. Whichever system you choose, run the daily workflow every day. A back-office system that nobody opens is an expensive dashboard.
Frequently asked questions
What is the best back office software for a gas station?
For independents, CStoreOffice, SSCS's Computerized Daily Book, and Petromo are the most purpose-built options. For chains and wholesalers, PDI Technologies and ADD Systems lead. For fuel pricing specifically, add PriceAdvantage alongside your back-office pick.
How much does gas station back office software cost?
Pricing is almost never public in this industry; every major vendor quotes based on store count and modules. Expect subscription pricing per store per month from the specialists, and enterprise quotes from PDI and ADD Systems. Always get the integration and implementation costs in the quote.
What does back office software do for a gas station?
It reconciles the day: sales from the POS, fuel deliveries and tank levels, inventory and shrink, lottery and tobacco, cash and deposits, price book changes, and EDI invoices from suppliers. The good systems automate the daily workflow and flag exceptions like cash shortages or fuel variances.
Do I need separate software for fuel pricing?
Not necessarily, but fuel pricing specialists like PriceAdvantage do competitive analysis, margin management, and automated price pushes to pumps and signs better than general back-office tools. If fuel margin is your main profit driver, a dedicated pricing tool is worth evaluating.
What happened to Skupos?
Skupos is now a PDI Technologies company. Its scan-data and retail analytics platform continues under PDI ownership. We list PDI Technologies once rather than both, since they are now the same company.
Can back office software integrate with my POS?
Yes, integration is standard. CStoreOffice, for example, integrates with Verifone, NCR, Wayne, Bulloch, and Gilbarco POS systems, and most vendors support automatic tank gauges and accounting packages like QuickBooks. Confirm your specific POS model with the vendor before buying.
Sources we checked (9)
- https://pditechnologies.com/
- https://cstoreoffice.com/
- https://www.sscsinc.com/
- https://www.addsys.com/
- https://priceadvantage.com/
- https://www.petromo.com/
- https://lsretail.com/
- https://gilbarco.com/
- https://www.verifone.com/
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has spent more than a decade helping SaaS and e-commerce brands grow through search. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.