How we make this list: we compare pricing pages, product documentation and public user reviews. Rankite is independent; if a vendor ever pays for a featured spot, that listing is clearly labeled Partner.
Key takeaways
- The cheapest real starting points: Better Proposals ($13/user/month annual) and Quotient ($28/month flat for solo users) both publish prices and include e-signatures.
- PandaDoc and Proposify sit in the mid-market ($35/user/month annual starting points) with CRM integrations, templates and payment collection.
- QuoteWerks ($50/month per concurrent user) is the odd one out: it licenses concurrent users, not named seats, which suits teams where not everyone quotes at once.
- DealHub, GetAccept and Conga publish no prices: they are CPQ and digital-sales-room platforms sold through demos, so get the quote in writing.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 PandaDoc | Teams wanting proposals, contracts, e-signatures and payments in one document workflow | See website (plan prices render via script on the pricing page) | Free 14-day trial |
 Qwilr | Agencies and consultants wanting polished, interactive proposals that stand out | $35/user/month billed annually (Starter; $49 billed monthly) | Free trial |
 Better Proposals | Small businesses wanting the cheapest real proposal tool with e-signatures | $13/user/month billed annually (Starter; $19 billed monthly) | Free 14-day trial (no credit card required) |
 Proposify | Sales teams needing CRM-integrated proposals with structured approval workflows | $35/user/month billed annually (Build; $49 billed monthly) | Free trial |
 QuoteWerks | IT resellers and manufacturers quoting from product catalogs with vendor pricing | $50/month per concurrent user (Essential) | No free plan published |
 Quotient | Freelancers and solo consultants who send quotes every week | $28/month (Solo: 1 team member, 100 quotes per month) | 21-day free trial |
 DealHub | B2B teams needing CPQ, subscription management and digital sales rooms together | See website (quote-based) | No |
 GetAccept | Sales teams wanting e-signatures plus AI-powered digital sales rooms | See website (plan prices render via script on the pricing page) | No free plan published |
 Conga | Enterprises running Salesforce that need full CPQ and contract lifecycle management | See website (quote-based) | No |
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
The quote that closes itself
Send a PDF quote on Friday and it sits in an inbox until someone remembers it. Send an interactive quote with pricing options, an accept button, e-signature and a pay-now link, and the buyer can say yes on Sunday night without talking to you. That gap is what quotation software sells. These nine tools cover the real market, from $13-a-month proposal builders to enterprise CPQ, with every price below taken from the vendor's own pricing page.
#1
PandaDoc
Best for: Teams wanting proposals, contracts, e-signatures and payments in one document workflow
Visit pandadoc.com
Starting priceSee website (plan prices render via script on the pricing page)
Free planFree 14-day trial
PandaDoc is the biggest name in this category for a reason: it covers the whole document lifecycle. Build quotes and proposals in a drag-and-drop editor, send them with pricing tables and payment options, track opens in real time, collect legally binding e-signatures (E-SIGN, UETA, HIPAA compliant, SOC 2 certified), and pull deal data from HubSpot, Salesforce or Pipedrive automatically. Plans run Starter, Business and Enterprise with a 14-day free trial and no charge until you decide to continue.
The pricing page I loaded listed plan names, document limits and per-document overage rates ($3.50 per document on Starter Monthly, $2 on Starter Annual, $2.60 on Business Monthly) but rendered the plan prices through a script, so I could not print a verified number here. For a team that lives in documents, PandaDoc's depth justifies the demo call. For simple quoting, the lighter tools below cost less and set up faster.
What we like- Full document workflow from creation to e-sign to payment with CRM integrations
- Document analytics show when prospects open and read proposals
- Per-document overage rates published ($2 to $3.50 depending on plan)
Watch out for- Plan prices did not render as text on the pricing page, so verify directly
- Document limits and usage credits add a second pricing dimension to understand
- Heavier than needed if you only send simple quotes
#2
Qwilr
Best for: Agencies and consultants wanting polished, interactive proposals that stand out
Visit qwilr.com
Starting price$35/user/month billed annually (Starter; $49 billed monthly)
Free planFree trial
Qwilr sells on presentation. Instead of attaching a PDF, you send a link to a proposal that looks like a designed web page: interactive pricing tables where buyers toggle options, embedded video, e-sign built in, and analytics on what the prospect viewed. Starter at $35 per user per month billed annually ($49 monthly) covers the core builder; Growth at $275 per month covers 5 users; Scale at $750 per month covers 10 users. Per-document credit bundles ($2 to $2.50 per doc) suit occasional senders.
The math favors small teams. A 3-person agency on Starter pays $105 per month billed annually, which is competitive. But the jumps to Growth and Scale are steep, and there is no mid-tier per-user plan between them. If your proposals win on design and you send them weekly, Qwilr earns its price. If you send plain quotes daily, a cheaper builder plus your own branding gets you there.
What we like- Proposals look like web pages, not PDFs, with interactive quote blocks and embedded video
- Per-document credit bundles available for occasional senders
- Published prices with a clear three-tier ladder
Watch out for- Starter is single-user oriented
- Growth ($275/month for 5 users) and Scale ($750/month for 10 users) jump steeply
- Per-user pricing punishes large proposal teams
#3
Better Proposals
Best for: Small businesses wanting the cheapest real proposal tool with e-signatures
Visit betterproposals.io
Starting price$13/user/month billed annually (Starter; $19 billed monthly)
Free planFree 14-day trial (no credit card required)
Better Proposals is the budget pick that does not feel like one. Starter at $13 per user per month billed annually ($19 monthly) includes the full editor, unlimited templates, content library, e-signatures, payment collection via Stripe, GoCardless and PayPal, and open tracking. Premium at $21 billed annually ($29 monthly) adds a custom domain, CRM integrations, API and Zapier. Enterprise at $42 ($49 monthly) adds approvals and advanced permissions.
The Starter limits are the catch: one seat and 10 sends per month. A solo consultant sending 8 proposals a month fits perfectly; a 5-person sales team needs Premium at $105 per month billed annually. Still, that undercuts PandaDoc and Proposify for equivalent seats, and the 14-day trial needs no credit card. For small businesses, start here.
What we like- Lowest published starting price on this list with legally binding signatures on every plan
- Interactive pricing tables, payment integrations and open tracking included
- Fast human support on all tiers
Watch out for- Starter allows only 1 seat and 10 sends per month
- CRM integrations need Premium ($21/user/month annual)
- Monthly billing runs about 45 percent above annual
#4
Proposify
Best for: Sales teams needing CRM-integrated proposals with structured approval workflows
Visit proposify.com
Starting price$35/user/month billed annually (Build; $49 billed monthly)
Free planFree trial
Proposify targets sales teams with process: proposals generated from CRM data, role-based permissions, approval workflows and detailed analytics on section-by-section engagement. Build at $49 per user per month monthly, or $35 per user per month billed annually ($420 per user per year with 3 months free), suits teams that need the CRM connection. Grow at $3,900 per year includes 5 users with additional seats at $780 per year; Scale at $12,800 per year includes 10 users.
This is the most sales-ops-oriented of the mid-market tools, which is both the appeal and the cost. The per-user annual math is clear, but the jump from Build to Grow is a commitment, and premium onboarding runs $2,000. Teams already running HubSpot or Salesforce with a defined proposal process will get the most from it. Smaller teams should compare Better Proposals first.
What we like- Deep CRM integrations (HubSpot, Salesforce) that auto-populate documents from deal data
- Tiered plans with published per-user annual pricing
- Add-on integrations priced transparently (e.g. $9/user/month)
Watch out for- Grow ($3,900/year for 5 users) and Scale ($12,800/year for 10 users) are big commitments
- Build is per-user with fewer admin controls
- Premium onboarding ($2,000) can surprise
#5
QuoteWerks
Best for: IT resellers and manufacturers quoting from product catalogs with vendor pricing
Visit quotewerks.com
Starting price$50/month per concurrent user (Essential)
Free planNo free plan published
QuoteWerks is built for a specific world: VARs, MSPs and manufacturers who build quotes from distributor catalogs, manage vendor RFQs and push orders into QuickBooks. Its licensing is unusual and worth understanding: Essential at $50 per month per concurrent user, Balanced at $78, Pinnacle at $102. Concurrent means five people who quote at different times can share two licenses, which is genuinely cheaper for shift or part-time quoting teams.
The product is not trying to win design awards; it is trying to handle complex quotes with line items, bundles, vendor pricing and approvals without breaking. Add-ons like QuickBooks Online integration and VendorRFQ run about $20 per month each. If you sell configured products rather than services, QuoteWerks fits better than any proposal-beauty tool on this list. If you sell services, skip it.
What we like- Concurrent-user licensing means part-time quoters share seats instead of each needing one
- Quoting features for resellers (vendor RFQ, QuickBooks integration)
- Three clear tiers with published prices
Watch out for- No free plan published, demo-led evaluation
- Concurrent-user model confuses buyers used to named seats
- Interface is functional rather than beautiful
Starting price$28/month (Solo: 1 team member, 100 quotes per month)
Free plan21-day free trial
Quotient keeps it simple: Solo at $28 per month for one team member with 100 quotes a month, Team at $48 per month for up to 5 members with unlimited quotes, and Team+ adding members at $8 each per month. A 21-day free trial, no contracts and no hidden fees round out a refreshingly plain pricing page. Online quote acceptance and tracking are the core: clients open the quote link, accept online, and you get notified.
This is the tool for the independent consultant who currently emails PDFs and wants to look bigger without a sales process to buy software. It will not replace PandaDoc's workflow depth or Proposify's CRM automation. But at $28 flat, it pays for itself if it wins you one quote a year that a PDF would have lost.
What we like- Flat monthly pricing with no per-user math for solos
- 100 quotes per month on Solo is generous
- Team plan ($48/month, up to 5 members, unlimited quotes) scales simply
Watch out for- Feature depth is thinner than PandaDoc or Proposify
- No published enterprise tier
- Smaller vendor with a narrower integration list
#7
DealHub
Best for: B2B teams needing CPQ, subscription management and digital sales rooms together
Visit dealhub.io
Starting priceSee website (quote-based)
Free planNo
DealHub sits a level above proposal tools: it is a quote-to-revenue platform. Configure complex products with guided selling, generate error-free quotes from price books, negotiate in digital sales rooms, e-sign, then manage the subscription and billing after the close. That full cycle is why mid-market and enterprise B2B companies choose it over point tools.
The cost of that scope is opacity: no prices are published, and evaluation runs through demos and sales calls. Budget expectations should be set accordingly; this competes with Conga and Salesforce CPQ, not with Better Proposals. If your quotes involve product configuration, discount approvals and subscription terms, DealHub belongs on the shortlist. If you send simple service quotes, it does not.
What we like- Combines CPQ, contract management, e-signature and billing in one platform
- Built for complex B2B pricing (tiers, ramps, usage)
- Strong Salesforce and HubSpot CRM integration
Watch out for- No published pricing at all
- Demo and sales process required
- Overkill for simple quote-and-sign workflows
#8
GetAccept
Best for: Sales teams wanting e-signatures plus AI-powered digital sales rooms
Visit getaccept.com
Starting priceSee website (plan prices render via script on the pricing page)
Free planNo free plan published
GetAccept blends e-signatures with the modern digital sales room: send a proposal link where buyers find content, chat, e-sign and follow a mutual action plan, while AI tools summarize meetings and draft content. The eSign tier covers unlimited electronic signatures, templates and contract management for smaller teams; Professional adds the full AI sales-room experience; Enterprise adds CPQ, SSO, entities and API read access.
Like PandaDoc, the pricing page I loaded described the plans in detail but rendered prices through a script, so verify directly. The 12-month agreement terms on Professional and Enterprise deserve attention: this is an annual commitment, not month-to-month. For European sales teams especially, the eID verification and multi-currency support (USD, GBP, EUR, SEK, DKK, NOK) are practical advantages.
What we like- Three clear tiers (eSign, Professional, Enterprise) with published feature lists
- Professional adds AI editor, mutual action plans and sales-room engagement
- Enterprise adds CPQ, SSO and unlimited product library
Watch out for- Plan prices did not render as text on the pricing page
- Annual agreements on Professional and Enterprise (12-month terms)
- EID verification carries additional charges in Nordics
#9
Conga
Best for: Enterprises running Salesforce that need full CPQ and contract lifecycle management
Visit conga.com
Starting priceSee website (quote-based)
Free planNo
Conga is the enterprise end of this list: CPQ, contract lifecycle management and document generation for companies whose quotes involve configured products, multi-level approvals and negotiated contracts. It lives natively on Salesforce, which is why Salesforce-centric enterprises standardize on it. Nothing else here matches its depth for complex quoting scenarios.
Everything about Conga is enterprise: quote-based pricing, guided implementation, and a product surface that assumes a sales operations team. Small and mid-size businesses should not start here; the tools above deliver quotes and signatures at a fraction of the cost and effort. But if your shortlist already includes Salesforce CPQ discussions, Conga is the independent alternative to evaluate.
What we like- Deepest CPQ and contract lifecycle functionality on this list
- Native Salesforce integration
- Handles the most complex product, pricing and approval scenarios
Watch out for- No published pricing
- Enterprise sales cycle and implementation
- Far more product than a small business needs
Quotation software has three pricing models, and mixing them up makes comparisons useless. Per-user pricing (Qwilr $35, Better Proposals $13 to $42, Proposify $35, PandaDoc per seat) scales with team size: count everyone who sends quotes, including part-timers. Per-document pricing (PandaDoc overages $2 to $3.50, Qwilr credit bundles) suits occasional senders: a consultant sending 5 quotes a month pays less per document than per seat. Flat pricing (Quotient $28 Solo, QuoteWerks $50 per concurrent user) is the simplest to budget.
Then check the second dimension: send limits. Better Proposals Starter caps at 10 sends per month, Quotient Solo at 100 quotes, PandaDoc plans at 5 to unlimited documents with overage fees. A team sending 60 proposals a month blows past Better Proposals Starter into Premium regardless of seat count. Model your monthly send volume first, then your seat count, then compare.
The top half of this list (Better Proposals, Qwilr, Quotient, PandaDoc, Proposify, GetAccept eSign) is proposal software: beautiful documents, e-signatures, tracking and payments. The bottom half (DealHub, Conga, GetAccept Enterprise, QuoteWerks at the configured-product end) shades into CPQ: configure-price-quote with product catalogs, pricing rules, discount approvals and subscription management.
Buy proposal software when your quotes are service or project based and the win comes from speed and presentation. Buy CPQ when your quotes are product based with configuration options, tiered pricing and approval chains. Buying CPQ for simple service quotes wastes money and months; buying a proposal tool for configured products means spreadsheets fill the gaps. Most SMBs need proposal software. If the word "price book" appears in your requirements, you need CPQ.
How we chose
We started with the searches buyers run: quotation software, quote software, proposal software and CPQ software. For each candidate we opened the vendor homepage to confirm the current URL, then opened the vendor's own pricing page and recorded only prices shown there. Where prices rendered through scripts or were not published, we wrote "See website" rather than estimating from third parties. We cross-checked plan structures against G2 and Capterra reviews and favored tools with published pricing, a real trial, and a clear fit for SMB buyers.
Frequently asked questions
How much does quotation software cost?
From $13 per user per month (Better Proposals Starter, annual) or $28 flat per month (Quotient Solo) up to $35 per user per month for Qwilr Starter and Proposify's Build tier. QuoteWerks starts at $50 per month per concurrent user. PandaDoc, DealHub, GetAccept and Conga are quote-based or script-rendered: check the vendor site.
What is the difference between quotation software and proposal software?
The terms overlap heavily. Quotation software emphasizes priced quotes with line items and totals; proposal software emphasizes persuasive documents with scope, terms and signatures. Most tools on this list do both: they generate the quote inside a proposal document the client can e-sign.
Do I need CPQ or just a proposal tool?
If you sell services or simple products, a proposal tool is enough. If you sell configurable products with options, bundles, tiered pricing and discount approvals, you need CPQ (DealHub, Conga, GetAccept Enterprise). The test: if building a quote requires a price book and approval chain, it is CPQ territory.
Are the e-signatures legally binding?
Yes, on the tools that state compliance. PandaDoc cites E-SIGN, UETA and HIPAA compliance with SOC 2 certification; Better Proposals offers legally binding signatures compliant with EU and US legislation; GetAccept supports eID verification in the Nordics. For regulated industries, confirm the specific compliance you need before buying.
Can clients pay directly from a quote?
On several tools, yes. PandaDoc, Better Proposals (Stripe, GoCardless, PayPal) and Qwilr support payment collection inside the proposal. That turns the quote into the checkout: the client accepts, signs and pays without a separate invoice step.
Which quotation tool is best for freelancers?
Quotient at $28 per month flat: 100 quotes a month, online acceptance, no per-user math, 21-day trial. Better Proposals Starter at $13 per user per month is cheaper per seat but caps sends at 10 per month. If you send more than 10 quotes monthly, Quotient's flat price wins.
Sources we checked (11)
- https://pandadoc.com/pricing/
- https://qwilr.com/pricing/
- https://betterproposals.io/pricing
- https://www.proposify.com/pricing
- https://quotewerks.com/pricing
- https://www.quotientapp.com/pricing
- https://dealhub.io/pricing/
- https://www.getaccept.com/pricing
- https://conga.com/
- https://www.g2.com/categories/proposal
- https://www.capterra.com/proposal-management-software/
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has spent more than a decade helping SaaS and e-commerce brands grow through search. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.