How we make this list: we compare pricing pages, product documentation and public user reviews. Rankite is independent; if a vendor ever pays for a featured spot, that listing is clearly labeled Partner.
Key takeaways
- AestheticsPro and PatientNow lead for clinical depth, with real EMR charting built for injectables and laser treatments.
- Zenoti is the enterprise pick for multi-location medi spa groups and franchises.
- Vagaro tops G2's Summer 2026 salon and spa rankings and suits growing beauty and wellness businesses.
- Yocale offers a free plan, making it the most accessible start for a new aesthetic practice.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 AestheticsPro | clinical EMR depth for med spas | See website | No |
 PatientNow | aesthetic practices with engagement needs | See website | No |
 Zenoti | enterprise multi-location groups | See website | No |
 Vagaro | growing beauty and wellness businesses | See website | No |
 Boulevard | premium client experience design | See website | No |
 Yocale | new practices on a budget | See website | Yes |
 Phorest | multi-location analytics and marketing | See website | No |
 GlossGenius | solo injectors and small startups | See website | Free trial (14 days) |
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We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
The best medi spa software
Does your booking tool understand what a treatment series is? Generic scheduling software sees appointments; the best medi spa software sees charting, consents, before-and-after photos, injectable inventory down to the lot number, and packages that stretch across six sessions. These eight platforms are built for exactly that world.
Starting priceSee website
Free planNo
AestheticsPro is the clinical heavyweight of this list. Since 2007 it has built a cloud-based EMR and practice management platform exclusively for aesthetic clinics, med spas, and wellness centers, with HIPAA compliance baked in. Charting, consent agreements, electronic signatures, client photos, telemedicine, and e-prescribing live in the same system as scheduling, CRM, marketing, and payments.
Where it stands out is treatment reality: inventory tracks injectables and consumables at the lot level and maps usage to treatments, which matters for both compliance and margins. Recent AI features handle form creation and routine documentation. For multi-provider teams that need standardized charting across rooms and devices, AestheticsPro is the reference platform.
What we like- Full cloud EMR with SOAP notes, e-signatures, and e-prescribing
- Inventory tracking for injectables with lot-level mapping
- AI-driven documentation features
Watch out for- Dated interface in places
- Best for clinics that want clinical depth over design
Starting priceSee website
Free planNo
PatientNow, based in Englewood, Colorado and founded in 2004, merged practice management with Crystal Clear's patient engagement to build what it calls a full aesthetic office system: cloud EMR, scheduling, marketing automation, and payments. Backed by PSG since 2020, it serves customers across 47 US states and 7 countries.
The platform's treatment series tracking keeps scheduled follow-ups aligned with visit-level documentation, and newer AI scribe and voice recognition features cut charting time. For aesthetic practices that want clinical records and patient re-engagement campaigns working from the same database, PatientNow covers both halves.
What we like- EMR plus patient engagement in one platform
- Voice recognition and AI scribe for documentation
- Strong in plastic surgery and med spa workflows
Watch out for- Feature breadth can overwhelm small teams
- Onboarding takes time
Starting priceSee website
Free planNo
Zenoti is what large med spa groups graduate to. The Bellevue-based company, founded in 2010 with $331 million in funding, powers more than 20,000 beauty, wellness, and fitness businesses in 50 countries, including 80 percent of the enterprise market globally. Regis Corporation runs its 5,000+ salon locations on it.
For medi spa groups, the appeal is corporate-level controls: franchise hierarchies, enterprise reporting, centralized marketing with local execution, and a Growth Dashboard launched in late 2025 with real-time aggregated metrics. If you are opening your fifth location or franchising, Zenoti is built for exactly that jump.
What we like- AI-powered platform with enterprise controls
- 20,000+ beauty, wellness, and fitness businesses in 50 countries
- Franchise hierarchy support
Watch out for- Enterprise pricing and complexity
- Overkill for single locations
Starting priceSee website
Free planNo
Vagaro earned the highest overall position in G2's Summer 2026 Spa and Salon Management Grid, and the scale explains why: more than 83,000 businesses rely on it daily, and over 53 million hair salon appointments were scheduled through it in 2026 alone. The Pleasanton-based company, founded in 2009, combines booking, payments, marketing, and client management with a consumer marketplace that sends new clients your way.
Recent moves include partnerships with Booksy, Sola Salons, and Yelp, plus deeply integrated AI features. For growing med spas that want booking, POS, and marketing in one affordable platform with a discovery marketplace attached, Vagaro is the volume leader.
What we like- G2's top salon and spa software, Summer 2026
- 83,000+ businesses and 450,000+ professionals
- Booking marketplace drives discovery
Watch out for- Marketplace takes a commission on bookings
- Clinical charting is thinner than AestheticsPro
Starting priceSee website
Free planNo
Boulevard is the design-forward choice. The Los Angeles company, founded in 2016 by Matt Danna and Sean Stavropoulos, built a client experience platform for appointment-based self-care businesses with intelligent scheduling, CRM, marketing, custom reporting, and integrated payments. Its Marketing Suite charges pay-for-performance: you only pay for appointments actually booked.
The Boulevard Duo payments hardware adds discreet tipping and a polished checkout flow, already in use at premium brands like Fox & Jane Salon and Plump Cosmetics & Injectables. For med spas positioning on luxury experience, where the booking flow and checkout feel are part of the brand, Boulevard is the premium pick.
What we like- Modern client experience platform purpose-built for self-care
- Intelligent scheduling and pay-for-performance marketing
- Boulevard Duo payments hardware
Watch out for- Premium pricing around $158/month
- No free tier
Starting priceSee website
Free planYes
Yocale, from Vancouver and founded in 2013, gives new aesthetic practices the cheapest credible start: a genuinely free plan with paid tiers that stay modest. The platform combines online scheduling with business management, and its blog details med spa-specific features like no-show protection for high-value appointments and rebooking automation that keeps treatment series on track.
The clinical side is thinner than AestheticsPro or PatientNow, so practices doing heavy injectables work will eventually outgrow it. But for a new med spa that needs scheduling, reminders, and payments working on day one without a subscription bill, Yocale is the best on-ramp in this list.
What we like- Free plan available
- Scheduling plus business management in one
- No-show protection and rebooking automation tools
Watch out for- Less clinical depth than the med spa specialists
- Canadian vendor with smaller US footprint
Starting priceSee website
Free planNo
Phorest has been refining salon and aesthetic clinic software from Dublin since 2004, and its 2026 strengths are marketing and multi-location visibility. Revenue attribution dashboards connect campaign spend to bookings and client lifetime value, cross-location reporting tracks retention and practitioner productivity, and digital consultation forms with face-mapping and before/after imaging support aesthetic treatments.
Sisu Aesthetics runs Phorest across clinics in Ireland, the UK, and the USA, crediting it with letting three countries operate as one team. For growth-oriented aesthetic clinic groups managing 2 to 15 locations that need marketing, operations, and revenue in one connected system, Phorest leads on analytics.
What we like- Multi-location analytics connecting marketing to revenue
- Digital consultation forms and face-mapping
- 500+ employees across 11 countries
Watch out for- Pricing available on request only
- Stronger in salons than in clinical EMR
Starting priceSee website
Free planFree trial (14 days)
GlossGenius, founded in New York in 2017 by CEO Danielle Cohen-Shohet, is the favorite of independent beauty and wellness professionals, and it now courts solo injectors and small aesthetic startups. The platform bundles scheduling, POS, payments through its own card reader hardware, and marketing in one app, with plans scaling from Standard through Gold to Platinum and a 14-day trial.
It is simple and elegant but limited: clinical documentation, consent management, and multi-room scheduling lag behind the med spa specialists. For a single provider or tiny team offering foundational treatments, that simplicity is the point. Plan to graduate when your charting needs get serious.
What we like- Elegant mobile-first experience for independent pros
- Own card reader hardware for payments
- Clear tiered plans with a 14-day trial
Watch out for- Limited clinical charting and consent management
- Multi-room scheduling is thin
What makes medi spa software different from salon software?
Medical aesthetics sit between beauty and healthcare. The software has to handle HIPAA-compliant charting, consent forms, before-and-after imaging, treatment series that span months, and inventory for regulated products like injectables, alongside the scheduling, POS, and marketing every salon needs. Pure salon platforms cover the second half well; only the med spa specialists cover the first. Match the tool to how clinical your services really are.
How to choose medi spa software
Start with your clinical load. Practices doing injectables, lasers, and medical-grade treatments need EMR depth from AestheticsPro or PatientNow. Beauty-leaning med spas with packages and memberships do well on Vagaro, Phorest, or Zenoti. Solo providers start on GlossGenius or Yocale.
Verify the charting during the trial
Book a demo with a real treatment scenario: intake, consent, SOAP notes, before-and-after photos, and a treatment series with follow-ups. If the workflow feels bolted on, your providers will chart everywhere except the software.
Check HIPAA handling and data ownership
Ask how patient data is encrypted, who can access it, and how you export everything if you leave. The med spa specialists handle this natively; salon platforms adding clinical features deserve harder questions.
Model inventory for injectables
If you sell Botox and filler, ask how the platform tracks lots, maps units to treatments, and flags low stock. This single feature separates real med spa software from salon software with a med spa label.
How we chose
We compared medi spa platforms against the needs of US aesthetic practices, weighing clinical charting depth, consent and imaging workflows, scheduling, inventory, marketing, multi-location support, and public reviews on G2, Capterra, and industry publications. We included clinical EMR specialists, enterprise platforms, growth-stage all-in-ones, and accessible options for new practices. Pricing was confirmed on vendor sites or reputable comparison sources where published. We did not test any of these tools hands-on.
Frequently asked questions
What is the best medi spa software?
For clinical depth, AestheticsPro leads, with PatientNow close behind. Zenoti is the enterprise pick for multi-location groups, Vagaro tops the G2 rankings for growing businesses, and Yocale is the best free start for new practices.
What is the best aesthetic clinic software for small practices?
GlossGenius suits solo injectors and small teams for its simplicity, while Yocale's free plan makes it the cheapest credible start. Both trade clinical depth for ease of use.
How much does medi spa software cost?
Pricing ranges from Yocale's free plan through mid-tier platforms at tens to low hundreds of dollars per month, up to enterprise platforms like Zenoti with custom quotes. Most med spa specialists quote per-provider or per-location pricing.
Is medi spa software HIPAA compliant?
The clinical specialists, AestheticsPro and PatientNow, are built HIPAA-compliant. Salon platforms adding med spa features vary, so verify encryption, access controls, and data export policies directly with the vendor.
Can medi spa software track injectable inventory?
Yes, at the clinical end. AestheticsPro tracks injectables and consumables at the lot level and maps usage to treatments. Most salon platforms track retail inventory but not lot-level medical inventory.
What should a new med spa look for first?
Online booking, automated reminders, and no-show protection for high-value appointments, then charting and consent workflows that match your actual treatments. Start simple with Yocale or GlossGenius and upgrade when clinical needs demand it.
Sources we checked (10)
- https://aestheticspro.com/
- https://patientnow.com
- https://zenoti.com
- https://www.vagaro.com
- https://joinblvd.com/
- https://yocale.com/
- https://phorest.com/
- https://glossgenius.com
- https://gitnux.org/best/medi-spa-management-software/
- https://www.businesswire.com/news/home/20260917953352/en/Vagaro-Ranked-Top-Salon-and-Spa-Management-Software-in-G2-Summer-2026-Report
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has spent more than a decade helping SaaS and e-commerce brands grow through search. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.