How we make this list: we compare pricing pages, product documentation and public user reviews. Rankite is independent; if a vendor ever pays for a featured spot, that listing is clearly labeled Partner.
Key takeaways
- Small rental businesses can start at $29 to $39 a month: Booqable's Start plan at $29 and Rentman's platform at $39, both with free trials.
- HireHop has the most generous entry: a free Starter plan for one user, with Professional at £46 a month for the first user.
- Enterprise rental operations (Point of Rental, Texada, InTempo, EZRentOut) run on quoted pricing with demos, built for multi-location fleets.
- The features that matter most are availability calendars, barcode or QR check-in and check-out, online booking storefronts, and maintenance tracking.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 Booqable | Online bookings for small rental businesses | $29 per month (Start) | Free trial (14 days) |
 Rentman | AV and event rental with crew planning | $39 per month (platform) | Free trial (30 days) |
 Quipli | Modern storefronts for independent rental companies | $6,000 per year | Free trial |
 EZRentOut | Full-featured rental operations on the EZO platform | See website | Free trial |
 HireHop | Free start for small hire companies | £46 per month (Professional, first user) | Yes (free Starter) |
 Point of Rental | Enterprise rental operations in North America | See website | Free trial |
 Texada | Heavy equipment dealers and rental fleets | See website | No |
 InTempo | Large rental enterprises | See website | No |
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
The best equipment rental software
Starting price$29 per month (Start)
Free planFree trial (14 days)
Booqable is a Dutch rental software popular with small to mid-size rental businesses across Europe and North America. Plans are Start at $29 per month, Grow at $69 and Scale at $149, with a 14-day free trial on all plans. It covers inventory management, reservations and orders, payments via Stripe and PayPal, and an online booking checkout that embeds into an existing website.
The checkout experience is the strength: real-time availability, product bundling and kits, serial number tracking, digital signatures on rental agreements, and tax configuration by region. Integrations include Shopify, WordPress, Squarespace and Zapier.
The honest limits: there is no built-in website builder, so you maintain your own site, and there is no GPS or fleet tracking, which matters for vehicle and trailer rental. The 14-day trial is short for evaluating a business-critical system. For equipment rental businesses that already have a website and need clean bookings, it is the best value here.
What we like- Clean online booking checkout
- Low $29 entry price
- Strong inventory and serial tracking
Watch out for- No built-in website builder
- No GPS fleet tracking
- 14-day trial is short
Starting price$39 per month (platform)
Free planFree trial (30 days)
Rentman is the operations platform for AV, event production and broadcast rental teams. Pricing is modular: the platform base costs $39 per month, with products added per power user (Inventory from $19, Crew from $14, plus add-ons for equipment tracking, quoting and warehousing). A 30-day free trial needs no credit card.
What sets Rentman apart is that it plans equipment, crew and transport in one project: quotes, equipment planning with shortage warnings, crew scheduling with availability requests, packing lists, invoicing and a mobile app with barcode scanning. It integrates with QuickBooks, Xero, Stripe, WooCommerce and Zapier, with a public API.
The honest catch is the pricing model. The per-power-user modules compound quickly, and equipment tracking (the barcode scanning that justifies rental software) is a paid add-on. Pricing is Euro-native with some currency inconsistency in third-party listings. For AV and event rental companies that live and die by crew plus gear coordination, it is purpose-built; simpler equipment rental may not need the crew machinery.
What we like- Equipment, crew and transport in one project
- QR and barcode tracking
- 30-day free trial, no card
Watch out for- Modular per-power-user pricing compounds
- Equipment tracking is a paid add-on
- Euro-native pricing
#3
Quipli
Best for: Modern storefronts for independent rental companies
Visit quipli.com
Starting price$6,000 per year
Free planFree trial
Quipli is a cloud-based rental system built for independent rental companies, with a focus on the construction equipment rental industry. Pricing is a flat $6,000 per year, with a free trial available. The platform builds online storefronts for rental businesses, with order management and approval, dynamic pricing and inventory management.
The service model stands out: Quipli's team handles data migration and storefront setup (reviewers report going live in about three weeks), and support ratings are consistently excellent. The storefronts are modern and mobile-friendly, with fully digital rental transactions from quote to payment.
The honest limits: $6,000 a year is a real commitment for a small operation, and the geographic focus is the US, Canada and Australia. The integration list is shorter than Booqable's or Rentman's. For independent construction and equipment rental companies that want a modern online presence without building it themselves, Quipli is purpose-built.
What we like- Modern online storefronts built for you
- Purpose-built for construction equipment rental
- Strong support ratings
Watch out for- $6,000 a year flat rate is a commitment
- Focused on US, Canada and Australia
- Fewer integrations than Booqable
#4
EZRentOut
Best for: Full-featured rental operations on the EZO platform
Visit ezo.io
Starting priceSee website
Free planFree trial
EZRentOut, now part of the EZO platform, is a full-featured cloud equipment rental software covering bookings, inventory, maintenance, payments and an online rental store. A free trial is available. Features include availability calendars, QR and barcode labels, equipment depreciation, service and maintenance tracking, sub-renting, purchase orders, work orders, late return fees and integrations with QuickBooks, Xero, Stripe, PayPal and Zapier.
The depth is the argument: few tools in this category cover depreciation accounting, rental meters, sub-renting and multi-store operations in one package. The configurable web store with custom URL lets customers book and pay online, and mobile apps handle the yard.
The honest caveat is pricing transparency. Third-party sources report wildly different plan structures and prices, so confirm current pricing directly with the vendor before budgeting. There is no free plan, and the feature depth can be overkill for a small single-location shop. For mid-size rental operations that need the full toolkit, it is one of the most complete options here.
What we like- Deep feature set (sub-renting, depreciation, work orders)
- Online rental store
- QuickBooks and Xero integrations
Watch out for- Published pricing is inconsistent across sources
- No free plan
- Can be more than small shops need
Starting price£46 per month (Professional, first user)
Free planYes (free Starter)
HireHop is a UK rental software with the most generous free entry here: the Starter plan is free for one user, covering quotes, bookings, customer management and basic stock control. Professional costs £46 per month for the first user plus £23 per additional user (billed in GBP), with advanced stock control, multi-user workflows, multi-depot setup, reports and priority support. Enterprise is quote-based.
The pricing model is refreshingly simple: per user, unlimited stock, unlimited jobs, unlimited depots on Professional, with no hidden contracts. Integrations cover Stripe, PayPal, QuickBooks, Xero, Sage, Shopify and Zapier, with an open API for customization.
The honest limits: billing in pounds adds currency friction for US buyers, and it is a smaller vendor than Point of Rental or Texada. But for small hire companies, starting free and scaling at £23 per extra user is the cheapest credible path to real rental software. The free Starter alone beats most competitors' trials.
What we like- Free Starter plan for one user
- Transparent per-user pricing
- Unlimited stock and jobs on paid plans
Watch out for- Billed in GBP
- Smaller vendor with a UK base
- Enterprise features need custom quotes
Starting priceSee website
Free planFree trial
Point of Rental has built rental software for over 40 years, serving more than 5,000 rental businesses across 80+ countries. The cloud-based Essentials product handles inventory control, contract writing, billing and reporting, with pricing quoted based on fleet size, locations and features. A free trial is available.
The depth reflects the heritage: metered and long-term rental billing, multi-location operations, maintenance on customer equipment, sub-rentals, delivery routing, 400+ built-in reports, and an AI-powered Rental Intelligence Suite that surfaces underperforming assets and answers plain-language questions. Integrations include QuickBooks Online and Sage, with a mobile app for scanning and payments.
The honest reality: pricing is entirely quote-based, and this is enterprise buying with demos and implementation. Smaller operations will find Booqable or HireHop faster and cheaper. For established rental businesses with multiple locations that want a vendor with four decades in the industry, Point of Rental is the safe enterprise choice.
What we like- 40+ years in rental software
- 5,000+ rental businesses served
- AI-powered Rental Intelligence analytics
Watch out for- Pricing is quote-only
- North America focused
- Implementation is a project
Starting priceSee website
Free planNo
Texada builds software for heavy equipment dealers, rental fleets and service operations: equipment sales, rental management, parts, and service department workflows in one system. Pricing is quote-based with evaluation through demos; there is no self-serve trial.
The industry focus is the differentiator. Texada understands serialized heavy equipment, meter readings, service work orders, parts inventory and the dealer business model in ways that general rental tools do not. For CAT, Komatsu and independent heavy equipment dealers, the workflows match how the business actually runs.
The honest limits are scope and access. It is overkill for party, tool or AV rental, pricing requires a sales conversation, and there is no trial to kick the tires. Heavy equipment operations should shortlist Texada against Point of Rental; everyone else should look at the general-purpose tools above.
What we like- Purpose-built for heavy equipment
- Strong dealer and service workflows
- Deep industry expertise
Watch out for- Quote-only pricing
- No self-serve trial
- Overkill for general equipment rental
Starting priceSee website
Free planNo
InTempo (formerly Wynne Systems) serves large rental enterprises with deep operational software for equipment rental: rental operations, fleet management, service, and financials at multi-location scale. Pricing is quote-based with enterprise sales cycles; there is no self-serve trial.
The platform handles the complexity that breaks smaller tools: large fleets across many locations, sophisticated rate structures, enterprise integrations and the reporting that corporate rental groups need. Its North American enterprise customer base reflects that positioning.
The honest reality: this is the heaviest option here, with pricing and implementations to match. Small and mid-size rental businesses should not start here. For large rental enterprises standardizing operations across dozens of locations, InTempo belongs on the shortlist alongside Point of Rental and Texada.
What we like- Built for large multi-location rental enterprises
- Deep operational feature set
- Strong in North America
Watch out for- Quote-only enterprise pricing
- Long implementations
- Too much for small operators
What to compare before you buy
Start with your rental type. AV and event rental needs crew and project planning (Rentman). Construction and heavy equipment needs serialized asset tracking and service workflows (Quipli, Texada, Point of Rental). General equipment and tool rental needs availability calendars and online booking (Booqable, HireHop, EZRentOut). The wrong category fit costs more than the wrong price.
The features that decide it
Four capabilities separate real rental software from a booking form: live availability calendars that prevent double-booking, barcode or QR check-in and check-out, online storefronts with payments, and maintenance tracking with service histories. Confirm all four exist on the plan you are buying, not just the top tier, because several vendors gate key features upward.
Pricing models and minimums
This category prices three ways: flat monthly (Booqable), per-user (HireHop, Rentman modules), and quoted enterprise (Point of Rental, Texada, InTempo, EZRentOut). Quipli charges a flat $6,000 a year. Model your user count and locations against each model; a per-user tool that looks cheap at two users gets expensive at twenty.
How we chose
We built this list from each vendor's product documentation and published pricing, cross-checked against 2026 industry sources. Every tool had to handle real equipment rental workflows (inventory, reservations, contracts, billing) and be live today. Prices are stated exactly as documented on vendor pages; where pricing is unpublished, inconsistent or quote-only, we wrote "See website". We did not run hands-on trials; this guide reflects documented capabilities as each vendor presents them.
Frequently asked questions
How much does equipment rental software cost?
Small-business tools start at $29 to $46 a month: Booqable at $29, Rentman at $39, HireHop Professional at £46 for the first user. Quipli charges a flat $6,000 a year. Enterprise platforms (Point of Rental, Texada, InTempo, EZRentOut) are quote-based. HireHop's Starter plan is free for one user.
What features should equipment rental software have?
The essentials: inventory and availability tracking, reservations and contracts, barcode or QR check-in and check-out, online booking with payments, customer management, billing and invoicing, and maintenance tracking. Multi-location businesses also need depot-level inventory and transfer workflows.
Can customers book equipment online?
Yes, on most platforms here. Booqable, Quipli, EZRentOut and Point of Rental all offer online storefronts or booking checkouts with real-time availability and payment collection. Rentman and HireHop focus more on the operational side, with online booking available.
How does barcode tracking work for rental equipment?
Each item gets a barcode or QR label. Staff scan items out at pickup and back in at return using a mobile app or handheld scanner, which updates availability instantly and logs the item's rental history. Rentman, EZRentOut, Point of Rental and HireHop all support barcode workflows.
Do I need rental software or can I use spreadsheets?
Spreadsheets break down with double-bookings, lost maintenance histories and no audit trail. Rental software pays for itself when you have enough inventory that availability mistakes cost real money. HireHop's free Starter plan makes the switch free for a one-person operation.
Which rental software works for multiple locations?
Point of Rental, InTempo, Texada and EZRentOut are built for multi-location operations with depot-level inventory and transfers. Rentman supports multiple equipment locations. Booqable's Premium plan covers multi-location. Confirm the location model on your specific plan before buying.
Sources we checked (8)
- https://booqable.com/pricing/
- https://rentman.io/pricing/
- https://www.quipli.com/pricing/
- https://ezo.io/ezrentout/pricing/
- https://hirehop.com/pricing/
- https://www.point-of-rental.com/products/essentials/
- https://texadasoftware.com/
- https://www.intemposoftware.com/
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has spent more than a decade helping SaaS and e-commerce brands grow through search. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.