How we make this list: we compare pricing pages, product documentation and public user reviews. Rankite is independent; if a vendor ever pays for a featured spot, that listing is clearly labeled Partner.
Key takeaways
- SMBs that want to get paid faster should start with Chaser, Upflow, Maxyfi, or PDCflow for automated reminders and easy payment options.
- Mid-market and enterprise finance teams should evaluate Tesorio, Kolleno, HighRadius, and Billtrust for AI-driven AR automation.
- Collection agencies need purpose-built platforms: Collect! and Finvi are built for agency workflows, compliance, and bureau reporting.
- Pricing ranges from $9/month for payment-focused tools to custom enterprise contracts; most vendors in this category do not publish prices.
- Match the software to your side of the desk: AR automation for your own invoices, debt collection platforms for agency or recovery work.
The best collections software
#1
Chaser
Best for: SMBs that want automated invoice chasing with published, revenue-based pricing
Visit chaserhq.com
Starting priceSee website
Free planFree trial available
Chaser is one of the few AR tools that tells you the price upfront. Plans scale with your annual revenue, starting at £199/month for businesses under £4 million in turnover, which makes budgeting simple even if the pound pricing needs converting. A 10-day free trial with no credit card required lets you test the chasing sequences on real invoices.
The product automates polite, branded payment reminders and escalates to phone calls, letters, and its own debt collection service when invoices go seriously overdue. Watch the add-ons: SMS reminders, auto-calling, and the payment portal cost extra, so get a full quote before you compare. For UK-friendly SMBs and US businesses comfortable with GBP billing, it is a strong pick.
What we like- Publishes its pricing in revenue bands, automated payment reminders with your branding, credit checking and debt collection services built in
Watch out for- Prices are in GBP, which complicates US budgeting, key features like SMS and payment portals are paid add-ons, steep jumps between revenue bands
#2
Upflow
Best for: finance teams that want AR automation with real-time cash-flow visibility
Visit upflow.io
Starting priceSee website
Free planFree plan available
Upflow turns the messy job of chasing invoices into a system. Connect your accounting software, set reminder sequences across email and other channels, and watch a live dashboard of what is overdue, what is promised, and what your DSO looks like this month. Customers get a branded portal where they can view invoices and pay without calling your office.
Upflow removed its prices from the site and now quotes against annual revenue bands, so expect a sales conversation. Third parties still cite older figures around $440 to $880/month, but treat those as history, not quotes. A free plan with limited features exists for trying the basics.
What we like- Clean dashboards showing DSO and overdue balances, automated multi-channel reminder workflows, customer payment portal included
Watch out for- No longer publishes pricing, quotes are banded by annual revenue, smaller teams may find it more than they need
#3
Tesorio
Best for: mid-to-large finance teams that want AI-driven cash forecasting with collections
Visit tesorio.com
Starting priceSee website (custom quote)
Free planNo (demo available)
Tesorio aims higher than reminders: it predicts when cash will actually arrive. Its forecasting engine projects future inflows from history and current trends, while automated workflows handle the routine chasing. Customizable dashboards put cash trends, DSO, and collections effectiveness in one view, which is what CFOs ask about.
The audience is clearly mid-market and up. Pricing is quote-based and unpublished, with third-party estimates pointing to enterprise-level contracts. Smaller businesses will find the sales process and implementation heavier than tools like Chaser or Upflow. If forecasting accuracy matters as much as collection speed, Tesorio belongs on the shortlist.
What we like- Predictive cash forecasting from machine learning, custom workflows that match your AR process, strong NetSuite, QuickBooks, and Salesforce integrations
Watch out for- Quote-only pricing with no public figures, setup can need technical help, best fit skews toward larger finance teams
#4
Kolleno
Best for: companies that want smart credit control with payment-behavior intelligence
Visit kolleno.com
Starting priceSee website (custom quote)
Free planNo (demo available)
Kolleno positions itself as smart credit control rather than simple reminders. It analyzes how clients have paid in the past and helps you focus effort where the risk sits, combining automated dunning with credit risk insight. The pitch is fewer surprises: you see which accounts are likely to pay late before they do.
Pricing is quote-based, with third-party figures pointing to per-user enterprise pricing, so this is not a casual SMB purchase. There is no published free trial, and onboarding typically takes around ten days. Companies with meaningful AR volume and a credit function will get the most from it.
What we like- Data intelligence on client payment behavior, automated dunning across channels, integrates with major accounting platforms
Watch out for- Quote-based pricing at an enterprise level, no published free trial, onboarding and integrations can add cost
#5
HighRadius
Best for: enterprises that need autonomous receivables across the full order-to-cash cycle
Visit highradius.com
Starting priceSee website (custom quote)
Free planNo (demo available)
HighRadius plays in a different league from the rest of this list. Its agentic AI platform covers credit management, cash application, deductions, collections, and treasury for companies with hundreds of millions in revenue, and it ties its value story to KPI improvements like lower DSO and less bad debt. Analyst firms consistently rank it as a leader in invoice-to-cash.
Everything about the buying process is enterprise: no published price, no trial, no small-business edition, and go-live periods of three to six months. If you run AR for a large corporation, it is the benchmark. Everyone else should look at the mid-market tools above.
What we like- AI agents across credit, cash application, deductions, and collections, proven at very large enterprise scale, guarantees tied to KPI improvement
Watch out for- No published pricing and no free trial, no SMB or self-serve edition, implementation measured in months
#6
Billtrust
Best for: mid-to-large businesses that want end-to-end AR automation with deep ERP ties
Visit billtrust.com
Starting priceSee website
Free planNo (demo available)
Billtrust automates the full AR cycle: invoice presentment, payment capture, cash application, and collections outreach. Its machine-learning cash application matches payments to open invoices, and customers pay through a self-service portal. Deep ERP connectors for SAP, Oracle, and Microsoft Dynamics make it a fit for companies already running those systems.
The vendor does not publish pricing, and third-party breakdowns put mid-market subscriptions in the tens of thousands per year before modules and transaction fees. Implementation typically runs three to six months. Companies pushing high invoice volumes that need serious ERP integration get the value; smaller teams should keep shopping.
What we like- Automated invoice delivery across email, print, and EDI, machine-learning cash application, strong reporting depth
Watch out for- No published pricing, setup can be complex for AR newcomers, total cost grows with modules and transaction volume
#7
Collect!
Best for: collection agencies that want a configurable, long-established system of record
Visit collect.org
Starting priceFrom $790/year (cloud, per vendor pricing page)
Free planFree trial and demo available
Collect! by Comtech Systems is the veteran agency platform on this list. It manages the entire collection lifecycle: letters, call tracking, payment processing, credit bureau reporting, work queues, and client reporting and billing. Editions scale from small shops to large operations, and your configuration carries over when you upgrade, which matters for a growing agency.
The vendor publishes cloud pricing starting at $790/year, with higher editions priced per user and account volume. Free trials and demos are available. This is consumer collections architecture through and through, so B2B teams chasing invoices should pick an AR tool instead. Agencies that want control over their own system will feel at home.
What we like- Editions from entry-level to enterprise with data carrying over as you grow, cloud and on-premise deployment, deep customization with scripting and automation
Watch out for- Consumer-collections architecture, not B2B invoice chasing, interface reflects its long history, higher editions get expensive
#8
Finvi
Best for: collection agencies and healthcare organizations that need compliance-heavy collections
Visit finvi.com
Starting priceSee website (custom quote)
Free planNo (demo available)
Finvi, formerly Ontario Systems, has served the collections industry since 1980. Its platform covers agency management, auto-dialing, automated notices, payment plans, trust accounting, and credit bureau reporting, with the compliance controls that regulated portfolios demand. Healthcare, government, and large agencies are its core audience.
Pricing is not published and the buying process runs through sales. Third parties describe it as less expensive than the average finance tool, but you will need a quote to know your number. Agencies with compliance obligations and complex client structures are the natural fit.
What we like- Decades of collections industry experience, strong compliance and audit tooling, handles agency, healthcare, and government portfolios
Watch out for- No published pricing, sales-led buying process, interface and implementation feel enterprise-grade
#9
Maxyfi
Best for: small businesses and agencies that want simple, affordable AR collections
Visit maxyfi.com
Starting priceSee website
Free planSee website
Maxyfi keeps the promise simple: automate your follow-ups, give customers an easy portal to pay through, and watch cash flow improve. Customizable workflows chase overdue invoices on a schedule you set, and integrations with QuickBooks, Xero, and Stripe connect it to the tools small businesses already use.
The vendor does not publish pricing, though third-party directories list figures around $40/month. Treat that as a hint, not a quote. For a small business that finds enterprise AR platforms intimidating and overpriced, Maxyfi is worth a demo to see the actual number.
What we like- Straightforward collections workflows, customer portal with multiple payment options, quick setup with accounting integrations
Watch out for- No published pricing on the vendor site, lighter feature set than enterprise AR suites, fewer public reviews to judge by
#10
PDCflow
Best for: small teams that need compliant payment collection plus e-signatures in one tool
Visit pdcflow.com
Starting price$9/month
Free planFree trial available
PDCflow takes a different angle on collections: make it effortless for the customer to pay. Send a secure payment portal with prefilled forms by email or SMS, collect a signature and the payment in one flow, and keep agent-assisted phone payments out of PCI scope. For regulated industries like healthcare, legal, and financial services, that compliance story matters.
Plans start at $9/month with unlimited users, which is the lowest entry price on this list, and a free trial is available for evaluation. It is not a full AR suite with dunning sequences and forecasting, so pair it with clear follow-up processes. Small teams that live on phone and SMS collections will find it practical.
What we like- Payments and e-signatures combined in one workflow, unlimited users on the entry plan, PCI and NACHA compliance built in
Watch out for- Payment processing at its core, not full AR automation, customization options are limited, transaction fees apply on payments
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
| Chaser | SMBs that want automated invoice chasing with published, revenue-based pricing | See website | Free trial available |
| Upflow | finance teams that want AR automation with real-time cash-flow visibility | See website | Free plan available |
| Tesorio | mid-to-large finance teams that want AI-driven cash forecasting with collections | See website (custom quote) | No (demo available) |
| Kolleno | companies that want smart credit control with payment-behavior intelligence | See website (custom quote) | No (demo available) |
| HighRadius | enterprises that need autonomous receivables across the full order-to-cash cycle | See website (custom quote) | No (demo available) |
| Billtrust | mid-to-large businesses that want end-to-end AR automation with deep ERP ties | See website | No (demo available) |
| Collect! | collection agencies that want a configurable, long-established system of record | From $790/year (cloud, per vendor pricing page) | Free trial and demo available |
| Finvi | collection agencies and healthcare organizations that need compliance-heavy collections | See website (custom quote) | No (demo available) |
| Maxyfi | small businesses and agencies that want simple, affordable AR collections | See website | See website |
| PDCflow | small teams that need compliant payment collection plus e-signatures in one tool | $9/month | Free trial available |
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
How to choose collections software
Start by naming your job. If you run a business and customers pay you late, you need AR automation: Chaser, Upflow, Maxyfi, or PDCflow. If you run a collection agency or an in-house recovery team, you need debt collection software: Collect! or Finvi. Buying the wrong category wastes months.
Next, map your invoice volume and customer type. A freelancer with twenty invoices a month needs reminders and a pay link, not AI forecasting. A company with thousands of invoices across regions needs ERP integration, credit workflows, and cash application. Match the tool's weight to your volume.
Then check the payment experience. The best dunning sequence in the world fails if paying is hard. Look for branded portals, card and ACH options, pay-from-email, and mobile-friendly flows. Ask about transaction fees, because they add up fast at volume.
Finally, run the numbers honestly. Most vendors in this category hide pricing, so get written quotes from at least two. Add implementation, per-user fees, and transaction costs, then compare against your current DSO. If the software cannot pay for itself in faster collections, keep looking.
AR automation vs. debt collection software: know the difference
These two categories sound alike and solve different problems. AR automation works before an invoice goes bad. It sends reminders, offers payment plans, and keeps the customer relationship intact, because you still want that customer's next order. Chaser, Upflow, Tesorio, Kolleno, HighRadius, Billtrust, Maxyfi, and PDCflow all live here.
Debt collection software works after normal efforts fail, or as the daily system of a collection agency. It manages collector work queues, call campaigns, compliance with collection laws, credit bureau reporting, and client trust accounting. Collect! and Finvi live here, and they are built for regulated, high-volume recovery work.
Some businesses need both: AR automation for current invoices and an agency relationship, or agency software, for the stubborn ones. A few AR tools, like Chaser, bridge the gap with escalation to collection services. Know which side of the line each invoice sits on before you buy.
How we chose
We split the category into its two real jobs, AR automation and debt collection, and searched current roundups, review sites, and agency forums for tools with active development and verified customers in 2026. We recorded each vendor's official homepage and checked vendor pricing pages directly, marking pricing as "See website" where the vendor publishes no rates.
We compared collections-specific features: automated dunning sequences, payment portals and options, cash application, credit and compliance tooling, and ERP and accounting integrations. We read public reviews on G2, Capterra, and Slashdot for recurring themes on support quality and collection results, and checked Reddit threads where finance teams discussed AR setups. We excluded tools we could not verify as available in 2026.
Frequently asked questions
What is collections software?
Collections software helps businesses recover money owed to them. AR automation tools chase unpaid invoices with reminders and payment portals, while debt collection software runs agency collection operations with work queues, compliance controls, and bureau reporting.
What is the best collections software for small business?
Small businesses usually do best with AR automation rather than agency software. Chaser and Upflow automate reminders with clean dashboards, Maxyfi keeps things simple and affordable, and PDCflow combines payments with e-signatures from $9/month.
What is the best debt collection software for agencies?
Collect! and Finvi are the established agency platforms. Collect! publishes cloud pricing from $790/year and offers deep customization, while Finvi brings decades of compliance-heavy collections experience. Both handle work queues, call tracking, payments, and bureau reporting.
How much does collections software cost?
It varies widely. Payment-focused tools start at $9/month, small-business AR tools run into the hundreds per month, agency platforms start around $790/year and scale per user, and enterprise AR suites use custom quotes that can reach tens of thousands per year.
Do I need collections software if I have accounting software?
Accounting software records invoices but rarely chases them well. Collections software adds automated reminder sequences, customer payment portals, cash forecasting, and collection workflows that accounting tools do not include.
Can collections software hurt customer relationships?
AR automation is designed to protect relationships with polite, branded reminders that escalate gradually. Problems arise from aggressive settings, so choose templates carefully and keep a human review step before final escalation.
Sources we checked (12)
- https://chaserhq.com
- https://upflow.io
- https://tesorio.com
- https://www.kolleno.com
- https://highradius.com
- https://billtrust.com
- https://www.collect.org
- https://www.retellai.com/blog/debt-collection-software
- https://finvi.com
- https://www.maxyfi.com
- https://www.pdcflow.com/
- https://www.g2.com/products/pdcflow/pricing
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has spent more than a decade helping SaaS and e-commerce brands grow through search. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.