How we make this list: we compare pricing pages, product documentation and public user reviews. Ratings come from G2, Capterra or Trustpilot, with the date we checked them.
Key takeaways
- Boardable is the best low cost starting point for nonprofits, with a free Core plan and paid plans from $20.99 per user per month billed annually.
- BoardPro offers the clearest flat pricing for larger boards, at $165 per board per month with unlimited users and a nonprofit discount on annual plans.
- BoardEffect is purpose built for nonprofit governance cycles, but pricing is quote based and suits mid size to large organisations better.
- BoardSpot gives small nonprofits predictable flat pricing from $95 per month per installation, with no per user fee.
- Enterprise tools such as Diligent Boards and OnBoard add depth and security, but they need a larger budget and a longer setup.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 Boardable | Nonprofits that want low cost, nonprofit only software | $20.99 per user/month (billed annually) | Yes |
 BoardPro | Boards that want flat per board pricing | $165 per board/month | No |
 BoardEffect | Mission driven boards with formal governance cycles | See website | No |
 OnBoard | Boards that want a polished, secure portal | See website | No |
 Diligent Boards | Large boards and federations | See website | No |
 BoardSpot | Small nonprofits that want flat pricing | $95 per month | No |
 Aprio | Boards that want simple, supported onboarding | See website | No |
 Nasdaq Boardvantage | Large and public sector linked boards | See website | No |
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
The best board management software for nonprofits
#1Boardable
Best for: Nonprofits that want low cost, nonprofit only software4.5/5 on
G2 (275 reviews, checked Oct 2026)
Visit boardable.com
Starting price$20.99 per user/month (billed annually)
Free planYes
Boardable is designed for nonprofit boards from the start, which shows in its workflows. Staff can build agendas, generate board packets, schedule meetings, capture minutes, assign tasks, and run discussions without stitching together separate tools. Committees get their own groups, documents stay in a central library with permissions, and directors can annotate packets and sign minutes from a phone or desktop.
Pricing is published and easy to model. Core starts at $0 per user per month with limits on committees and documents, Essentials starts at $20.99 per user per month billed annually, Professional starts at $29.99 per user per month billed annually, and Professional Plus starts at $35.99 per user per month billed annually. A 14 day trial covers the higher plan. The limit is per user maths: a board with many directors and committee members pays for each seat, so count observers and committee-only members before you budget.
What we like- Built only for nonprofits, with agendas, packets, minutes, and tasks in one place
- Free Core plan for small boards getting started
- Mobile access, discussions, and e-signatures included
Watch out for- Per user pricing grows with board and committee size
- Advanced API and AI features sit on higher plans
#2BoardPro
Best for: Boards that want flat per board pricing4.8/5 on
G2 (327 reviews, checked Oct 2026)
Visit boardpro.com
Starting price$165 per board/month
Free planNo
BoardPro suits nonprofits that want predictable costs as the board grows. One board price covers unlimited users and unlimited document storage, so adding directors, observers, or staff does not raise the licence fee. The meeting cycle is clear: build an agenda, compile a board pack with a linked contents page, record minutes, track actions, and keep decision and interest registers in one repository.
Commercial Essentials costs $165 per board per month, or $1,650 per board per year, while Premium costs $275 per board per month with annotations, voting, minutes signing, and e-signatures. Nonprofit plans are discounted on annual billing, and a 30 day trial needs no card. The details to check are subcommittee billing, which is separate, and the Premium gate for voting and signatures. If your board votes between meetings or signs minutes digitally, budget for Premium from the start.
What we like- Flat per board price with unlimited users
- Agenda builder, board packs, minutes, actions, and registers included
- Nonprofit discounted plans on annual billing
Watch out for- Subcommittees are billed separately
- Voting and e-signatures sit on Premium, not Essentials
#3BoardEffect
Best for: Mission driven boards with formal governance cycles4.5/5 on
G2 (330 reviews, checked Oct 2026)
Visit boardeffect.com
Starting priceSee website
Free planNo
BoardEffect, a Diligent brand, is built around the full nonprofit governance cycle rather than just meeting documents. Administrators can create online meeting books, collect RSVPs, run votes, track tasks, store minutes and policies in a library, and run board assessments. Directors can annotate materials, vote remotely, and work from a mobile app, which helps volunteer boards with uneven schedules.
Pricing is tiered by user count and provided as a quote, and the vendor does not offer a free trial. Third party listings have shown annual figures around $4,000 for some small setups, but that should not be treated as a quote for your board. BoardEffect fits best when your board meets formally, handles sensitive material, and has staff time for onboarding. Small boards with a tight budget should compare Boardable and BoardSpot first, since both publish prices.
What we like- Built for nonprofit, healthcare, and education governance
- Meeting books, voting, tasks, surveys, and assessments in one portal
- Strong security and compliance coverage for sensitive material
Watch out for- Pricing is quote based, with no published entry price
- No free trial, so evaluation depends on a demo
Starting priceSee website
Free planNo
OnBoard focuses on the meeting experience. Directors review, annotate, and vote on any device, online or offline, while chairs keep discussion on track and committees move work forward between meetings. Administrators can build board books that stay editable until the meeting, track terms and contacts, and keep resources in one place. That polish matters for boards with directors who are not comfortable with new software.
Pricing is provided on request, with a free trial available. That makes OnBoard harder to budget than published price rivals, and larger boards should ask for the full term, seat minimums, and add on list in writing. The value case is strongest for boards that meet often, rely on offline reading, and want a portal that directors adopt without repeated training.
What we like- Clean director experience with offline access and annotations
- Board books can be edited up to the meeting date
- Strong support reputation in public reviews
Watch out for- Pricing is quote based, so budgeting needs a sales conversation
- Some nonprofit discount terms are tied to multi year terms in third party reports
#5Diligent Boards
Best for: Large boards and federations4.5/5 on
G2 (497 reviews, checked Oct 2026)
Visit diligent.com
Starting priceSee website
Free planNo
Diligent Boards is the enterprise end of this list. It automates board and committee meeting creation, distributes materials securely, and supports collaboration, questionnaires, and governance reporting across many boards. Organisations with several entities, regulated work, or a large director base benefit from the controls, audit trails, and dedicated support that come with the platform.
The trade is cost and complexity. Diligent does not publish pricing, and third party estimates place enterprise plans well above the low cost nonprofit tools here. A small nonprofit with one board will rarely need that depth, and may find onboarding slower than a simpler portal. Large foundations, federations, and nonprofits with complex governance should still shortlist it, but only with a clear budget and a staff owner for administration.
What we like- Deep governance suite with boards, committees, and entity tools
- Strong security, including encryption and compliance certifications
- Useful for organisations running many boards at once
Watch out for- Pricing is quote based and sits at the premium end
- Setup and admin effort exceed what a small nonprofit usually needs
Starting price$95 per month
Free planNo
BoardSpot is built for non technical board members and busy administrators, with governance best practice baked into the workflow. Essentials starts at $95 per month per installation, Standard at $225 per month, and Professional at $425 per month in third party pricing summaries, with Enterprise on a custom quote. Because there is no per user fee, the cost stays predictable as the board grows or changes.
A one time setup fee has been listed at $300 per installation, and a grant program for small nonprofits is mentioned in review sources, so ask about both during evaluation. BoardSpot fits small to mid size nonprofits that want a simple portal, clear pricing, and training included. Boards that need deep entity management, advanced analytics, or a large integration library should test those gaps during the trial.
What we like- Flat price per installation with no per user fee
- Plans sized for small nonprofits upward
- Administrator training included at all levels as published
Watch out for- No free plan, though a trial is available
- Feature depth is narrower than enterprise portals
Starting priceSee website
Free planNo
Aprio targets boards that want to leave email attachments behind without learning a complex governance suite. Directors get one place for agendas, board packs, documents, and votes, while administrators get tools to prepare meetings and track follow ups. Supported onboarding helps small staff teams get directors set up, which is often the hardest part of a portal rollout.
Pricing is available on request rather than published, so Aprio is best compared after you have quotes from Boardable, BoardPro, and BoardSpot. Use the trial to test the exact tasks your board does each month: pack creation, annotation, voting, and minute approval. If those tasks feel fast and directors adopt the tool without repeated help, Aprio earns its place even without a published price.
What we like- Simple board portal with meetings, documents, and voting
- Supported onboarding is a stated strength
- Good fit for boards moving from email and shared drives
Watch out for- Pricing is not published, so comparison needs a quote
- Smaller ecosystem than Diligent or OnBoard
#8Nasdaq Boardvantage
Best for: Large and public sector linked boards4.6/5 on
G2 (235 reviews, checked Oct 2026)
Visit nasdaq.com
Starting priceSee website
Free planNo
Nasdaq Boardvantage is a long standing board portal for large organisations, with secure document distribution, annotations, voting, and meeting workflows. It suits nonprofits with large boards, formal committees, and strict document control needs, including those linked to public sector or listed company governance. Directors can prepare on tablets and desktops, and administrators can control access at a granular level.
Pricing is quote based, and third party estimates place it at the premium end, similar to Diligent. Small nonprofits should only consider it if they already operate at that scale or share governance systems with a larger parent body. For most single board nonprofits, a published price tool will deliver the same core meeting jobs at a far lower cost.
What we like- Mature board portal with strong document control and collaboration
- Suitable for large boards with formal approval workflows
- Backed by a large governance vendor
Watch out for- Pricing is quote based and premium
- Overkill for a single small nonprofit board
How we chose
We compared pricing pages, product documentation, and public reviews on G2, Capterra, and TrustRadius, with first weight on nonprofit fit, published pricing, and director ease of use. A tool earned a place here only if it offers agendas, board packs, secure documents, and voting or approvals suitable for a volunteer board. Where a vendor does not publish pricing, the guide says so, and where a nonprofit discount is published, it is noted as an annual plan term to confirm in a quote.
Running a board portal rollout that directors actually use
Count every seat, including observers
Per user tools charge for directors, committee members, and sometimes staff and observers. List all three groups before you compare prices, because a flat per board tool can look expensive at ten users and cheap at thirty. Include future committee members in the count, not just the current board.
Test the meeting cycle, not the demo
Run one full cycle in the trial: build an agenda, compile a pack, send it, annotate it, vote, record minutes, and assign actions. That cycle exposes slow pack building, confusing permissions, and weak mobile annotation faster than any feature sheet. Ask two directors with different comfort levels to complete the same tasks.
Set permissions before you upload sensitive material
Decide who sees finance papers, HR papers, and committee papers, and test those permissions with a test account. Board portals fail on trust when a director sees a document they should not, or cannot open one they need. A short permission map, reviewed by the board secretary, prevents most of those problems.
Plan training as part of the purchase
Volunteer directors need a short guide, a practice pack, and a named helper for the first two meetings. Tools that include administrator training, such as BoardSpot, or supported onboarding, such as Aprio, reduce that burden. Budget staff time for the first cycle even when the software itself is simple.
Frequently asked questions
What is board management software?
Board management software is a secure portal for agendas, board packs, minutes, voting, e-signatures, tasks, and documents. It replaces email attachments and shared drives with one governed workspace, so directors prepare in one place and staff keep a clear record of decisions.
Which board portal is best for a small nonprofit?
Boardable and BoardSpot are the strongest starting points for small nonprofits. Boardable offers a free Core plan and published per user pricing, while BoardSpot offers flat pricing from $95 per month with no per user fee. BoardPro is also worth checking when unlimited users matter more than a low entry price.
Do nonprofits get discounts on board software?
Some do. BoardPro offers nonprofit discounted plans on annual billing, BoardSpot mentions a grant program for small nonprofits, and other vendors offer nonprofit pricing on request. Always ask for the discount terms, billing term, and renewal price in writing, since some discounts require annual or multi year terms.
Is board management software secure enough for confidential papers?
Reputable portals use encryption, permissions, audit logs, and access controls, and larger vendors add compliance certifications. Check the vendor security page for your specific needs, such as healthcare or financial data rules, and test permissions before uploading sensitive material.
How long does setup take?
Small board tools such as Boardable and BoardPro can be running in one to two weeks with minimal onboarding, while enterprise portals such as Diligent Boards and Nasdaq Boardvantage take longer with structured implementation and training. Allow extra time for data migration if years of minutes and policies need to move.
Can directors use board software offline?
Many portals offer mobile apps and offline access to board packs, though the quality varies. Test offline reading, annotation, and voting during the trial, especially for directors who travel or have unreliable internet, since offline support is easy to promise and uneven in practice.
Sources we checked (8)
- https://boardable.com/pricing-details/
- https://www.boardpro.com/pricing
- https://www.boardeffect.com/pricing/
- https://www.onboardmeetings.com/pricing/
- https://www.diligent.com/products/boards/
- https://boardspot.com/pricing/
- https://aprioboardportal.com/
- https://www.nasdaq.com/solutions/boardvantage
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has 5+ years in B2B and SaaS SEO. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.