How we make this list: we compare pricing pages, product documentation and public user reviews. Ratings come from G2, Capterra or Trustpilot, with the date we checked them.
Key takeaways
- Digital check-in software replaces the paper sign-in book at a front desk with a tablet or QR flow. It logs visitors, notifies the host and prints badges.
- Published entry prices range from about $50 per month per location (Lobby Track Basic) to $199 per month (ALICE Receptionist). Several vendors, including Envoy, Traction Guest and Eptura, make you check the website or talk to sales.
- Greetly sells unlimited users, hosts and check-ins on its entry plan. Visitly and some others cap employees or visits on their starter tiers, so read the limits before you compare headline prices.
- Eptura Visitor and Traction Guest suit larger or multi-site companies with security requirements. Greetly, Lobby Track, Visitly and Sign In App fit single offices better.
- Ask every vendor about contract length, export of visitor logs and badge printer support before you sign. These details cause more regret than the feature list does.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 Envoy | Hybrid offices that want visitors, deliveries and desks in one product | See website | Yes (limited) |
 SwipedOn | Small offices that want a simple iPad sign-in | See website | Free trial |
 Sign In App | Single sites and schools on a flat yearly fee | See website | Free trial (15 days) |
 Greetly | Small and mid-size offices that want unlimited users | $99 per month (billed yearly) | Free trial |
 Lobby Track | Budget-minded teams with no-contract needs | $50 per month per location | Free trial |
 Visitly | Offices that want an annual flat fee per location | From $1,000 per location per year | Free trial |
 ALICE Receptionist | Front desks that want a polished lobby experience | $199 per month (billed annually) | See website |
 Eptura Visitor | Large, multi-site and regulated companies | See website | See website |
 Traction Guest | Enterprises with security and compliance reviews | See website | See website |
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
The best digital check-in software
This guide covers check-in for visitors and guests at offices, clinics' front desks and similar sites. It does not cover event ticket scanning or restaurant waitlist apps, which are separate categories.
#1Envoy
Best for: Hybrid offices that want visitors, deliveries and desks in one product4.4/5 on
G2 (162 reviews, checked Oct 2026)
Visit envoy.com
Starting priceSee website
Free planYes (limited)
Envoy is the name most buyers have already heard, and that familiarity matters if your IT team wants a vendor with a long track record. It covers visitor sign-in, pre-registration, host notifications and badge printing, and it extends into deliveries and desk booking if you want a wider workplace product.
The catch is price clarity. Third-party sites report different plan names and numbers, and one review noted that the public pricing page had shifted toward a higher entry tier than older Standard plans. Because of that, treat any number you read elsewhere as stale and get a written quote that states the per-location cost and the term.
Envoy fits a company with several offices and a workplace team that will use more than the front desk features. A single small office that only needs a sign-in iPad will probably pay for more than it uses.
What we like- Well known with many integrations
- Visitor, delivery and workplace tools under one login
- Limited free tier is available
Watch out for- Public pricing is hard to pin down and varies by source
- Costs climb quickly on higher plans
Starting priceSee website
Free planFree trial
SwipedOn is built around the simple case: a visitor taps an iPad, the host gets a message, and the visit is logged. Its Starter plan is aimed at one location with a small employee list, and the multi-location plans remove the employee cap. That structure suits a growing company that begins with one office and later adds more.
Pricing is where you need to be careful. Review sites list entry prices ranging from about $29 to $49 per month, and the vendor's own landing pages have shown billed-annually numbers. Ask for the current figure and whether the price is per location.
It is a good match for offices of 10 to 50 people. If you need deep security workflows or watchlist screening, look further down this list.
What we like- Quick to set up on a tablet
- Plans scale from one location to many
- QR code and contactless sign-in options
Watch out for- Published prices differ across sources, so confirm the current plan
- Entry plans limit employee counts
#3Sign In App
Best for: Single sites and schools on a flat yearly fee4.6/5 on
G2 (224 reviews, checked Oct 2026)
Visit signinapp.com
Starting priceSee website
Free planFree trial (15 days)
Sign In App charges per site per year rather than per seat, which makes the bill predictable. Public listings put the lowest paid plan in the range of roughly $500 to $630 per site per year, with higher tiers adding features, so confirm the current figure on the vendor's pricing page.
A 15-day free trial is long enough to run it at a real front desk for a couple of weeks. That is the best way to find out whether your receptionist likes it.
It suits small offices, schools and workshops where the aim is a clear record of who is on site, including for evacuation lists. It is not the pick for a company that needs custom security approvals across dozens of buildings.
What we like- Flat per-site yearly pricing instead of per user
- Free trial to test on a real front desk
- Strong ratings on public review sites
Watch out for- Entry plan pricing differs across listings
- Fewer enterprise controls than Eptura or Traction Guest
#4Greetly
Best for: Small and mid-size offices that want unlimited users4.8/5 on
G2 (21 reviews, checked Oct 2026)
Visit greetly.com
Starting price$99 per month (billed yearly)
Free planFree trial
Greetly publishes two plans: Essential at $99 per month and Pro at $159 per month, both billed yearly. The Essential plan includes unlimited users, check-ins and hosts, which removes the common worry that a busy week will push you over a cap.
The Pro plan is aimed at multi-location workplaces that need extra customization. For a single office, Essential is usually enough, and the flat cost is easy to put in a budget.
The weakness is simplicity. If you want per-visitor-type workflows, or a wide range of integrations that a larger platform offers, check Greetly's integration list before you commit.
What we like- Entry plan includes unlimited users, check-ins and hosts
- Touchless visitor and employee check-in
- Simple two-plan structure
Watch out for- Only two published plans, so there is less room to fine-tune
- Yearly billing commits you for 12 months
Starting price$50 per month per location
Free planFree trial
Lobby Track, from Jolly Technologies, has been around for years and is one of the cheaper options with prices on the page. Its pricing page lists Basic at $50 per month per location and Professional at $100 per month per location, with unlimited visitors, hosts and users and no contract.
That no-contract term is rare in this category. If you are unsure about the tool or your lease, a month-to-month deal reduces risk.
Retail resellers also sell older Lobby Track software licences with maintenance plans, so check whether you want the cloud subscription or an installed version. Expect a more practical interface than a polished one, which many front desks will not mind.
What we like- Low published prices
- No contract on its cloud plans
- Unlimited visitors, hosts and users
Watch out for- Interface feels older than newer rivals
- Fewer workplace extras than Envoy
#6
Visitly
Best for: Offices that want an annual flat fee per location
Visit visitly.io
Starting priceFrom $1,000 per location per year
Free planFree trial
Visitly publishes a starting figure of $1,000 per location per year on its own comparison page. Third-party reports describe a Starter plan with one iPad, up to 50 employees and a monthly visit limit, so check those limits against your real visitor counts.
Its comparison pages are unusually direct about where it differs from Envoy and Proxyclick. That is useful for research, though as with any vendor comparison, verify the competitor numbers yourself.
Visitly fits offices that prefer to pay once a year and want features such as ID scanning and visitor approvals. A company with very low visitor traffic may find a monthly tool cheaper.
What we like- Flat annual fee per location
- ID scanning and approval options
- Frank comparison pages that show competitor pricing
Watch out for- Starter plan limits employees and monthly visits
- Annual commitment is higher up front than monthly tools
Starting price$199 per month (billed annually)
Free planSee website
ALICE Receptionist lists its visitor management pricing as starting at $199 per month on annual billing, with plans that scale by features. The vendor also mentions options for multiple terms and for nonprofit and government organizations.
At that price it targets offices where the lobby is part of the brand: a reception area with a dedicated host, branded screens and frequent client visits. That is a different buyer from a ten-person startup that wants a tablet on a shelf.
The honest drawback is cost. Compare it to Greetly at $99 and Lobby Track at $50, and make sure the extra features are ones you will actually use.
What we like- Clear public pricing
- Plans scale by feature set
- Also serves nonprofits and government organizations
Watch out for- Highest published entry price on this list
- May be more than a small office needs
#8Eptura Visitor
Best for: Large, multi-site and regulated companies4.6/5 on
G2 (183 reviews, checked Oct 2026)
Visit eptura.com
Starting priceSee website
Free planSee website
Eptura Visitor is the product that grew out of Proxyclick. It is aimed at companies with several buildings, security teams and compliance checks, and it sits inside a larger Eptura workplace and asset suite.
Pricing is by quote. Third-party estimates put annual cost far above small-office tools and mention a meaningful implementation fee, but those are rough figures, so ask for a proposal that itemises licences, setup and support.
Choose it if your security team needs formal pre-registration, access control links and consistent policies across sites. Skip it if your goal is a quick tablet check-in for one floor.
What we like- Built for multi-site and enterprise security needs
- Strong public ratings
- Part of a wider workplace platform
Watch out for- Pricing is not published and reportedly requires implementation work
- Heavy for small offices
Starting priceSee website
Free planSee website
Traction Guest targets larger organizations that need audit trails, legal document signing and badge printing across locations. Review sites report device-based pricing, with Essential and Plus tiers, though the amounts should be confirmed with the vendor.
Procurement data from a buying platform suggests average contracts in the thousands of dollars a year. That puts it closer to Eptura than to Greetly or Lobby Track.
If you are a small company, you can probably stop here and pick from the cheaper tools. If your legal or security team will review the vendor, Traction Guest belongs on the shortlist.
What we like- Designed for larger organizations
- Per-device pricing reported on review sites
- Unlimited visitors and hosts reported on listed plans
Watch out for- Pricing is not clearly published by the vendor
- Reported average contracts are well above small-office tools
How we chose
We built this list from vendor pricing pages and product documentation, then cross-checked them against public reviews on G2, Capterra and Software Advice and comparison articles. We did not run hands-on tests. When the vendor's own page was not clear, or when sources disagreed, we wrote "See website" instead of guessing.
We weighed fit by company size, how pricing is structured (per location, per device or flat), contract terms, integrations, setup effort and how easily you can export visitor logs. We aimed for a mix of well-known leaders and smaller vendors, and we left out tools that are really event ticketing or appointment booking products.
How to choose digital check-in software for your office
Start with your visitor volume and the number of locations. A single office with a handful of visitors a day can use a flat-fee or low-cost tool. A company with five buildings and a security team needs consistent policies and central reporting.
Check the limits on the entry plan
Many entry plans cap employees, visits per month or the number of tablets. A plan that looks cheap can become expensive once your sales team has a busy quarter. Ask what happens when you go over, and whether overage is billed or the product simply stops logging.
Ask about contract and billing terms
Most plans are billed yearly, and a few offer month-to-month. If you are unsure about the tool or your lease, a no-contract plan costs more per month but costs less if you leave. Ask when the renewal date falls and how much notice you must give.
Test the host experience
Visitors see the tablet for a minute. Hosts see the notification for years. Check how alerts arrive (Slack, Microsoft Teams, SMS, email) and whether your people will respond to them. Make sure the tool connects to the chat and calendar tools you already use.
Plan for badges, printers and data
If you want printed badges, confirm which printers are supported and what the labels cost. Ask how long visitor data is kept, how to delete it and how to export it. In the US, some states have privacy rules that apply to personal data, so involve whoever handles compliance.
Run a short trial at the real front desk
Use two weeks of real visitors, not a demo. Watch where people get stuck, such as typing a host name or finding the right button. A tool that is easy for your receptionist and your delivery driver is better than one with extra features.
Frequently asked questions
What is digital check-in software?
It is software that lets visitors sign in on a tablet, kiosk or their phone instead of a paper log. It records who arrived, notifies the host and often prints a badge. Many tools also log departures and produce evacuation lists.
How much does digital check-in software cost?
Published entry prices on this list range from about $50 per month per location to $199 per month. Enterprise tools such as Eptura Visitor and Traction Guest generally require a quote. Prices change, so confirm on the vendor's site before you decide.
Do I need an iPad?
Many tools are designed around an iPad, though some also support QR codes and other devices. Check which hardware each vendor supports before you buy. A cheap tablet and stand is a small cost compared with the subscription.
Is there free digital check-in software?
Envoy has been reported to offer a limited free tier, and most other vendors on this list offer a free trial instead. A free tier usually caps features, so use it to test and not as a long-term plan for a busy front desk.
How long does setup take?
For the simpler tools, a single office can usually be running within a day, since setup is mainly branding, host lists and a tablet. Enterprise tools with directory sync, access control links and multiple sites take longer. Ask the vendor for a realistic timeline in writing.
Sources we checked (14)
- https://www.greetly.com/plans
- https://www.jollytech.com/lobbytrack/pricing.php
- https://www.alicereceptionist.com/pricing/
- https://www.visitly.io/compare-visitor-management
- https://www.swipedon.com/visitor-management-sourceforge
- https://eptura.com/our-platform/eptura-visitor/
- https://www.capterra.com/p/162584/Sign-In-App/
- https://www.g2.com/products/sign-in-solutions-sign-in-app/pricing
- https://www.g2.com/products/traction-guest/pricing
- https://www.vendr.com/buyer-guides/traction-guest
- https://www.trustradius.com/products/swipedon/pricing
- https://archieapp.co/blog/envoy-software-review/
- https://archieapp.co/blog/eptura-visitor-proxyclick-alternatives/
- https://archieapp.co/blog/visitly-alternatives/
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has 5+ years in B2B and SaaS SEO. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.