How we make this list: we compare pricing pages, product documentation and public user reviews. Rankite is independent; if a vendor ever pays for a featured spot, that listing is clearly labeled Partner.
Key takeaways
- Spas live on recurring revenue: prioritize memberships, packages and gift cards over raw booking features, and Vagaro ($30/month), Mangomint ($120/month per location) and Boulevard all handle them well.
- Medspas that chart treatments need clinical software: Aesthetic Record (from $15/user/month plus $399 onboarding) is built for SOAP notes and before-and-after photos, not just scheduling.
- The commission math from salon software applies here too: Fresha ($19.95/month) charges 20% on new marketplace clients, which dwarfs the subscription for growing spas.
- Multi-location spas face a different market: Mindbody ($79/month per location), Booker ($139/month) and Zenoti (custom quote) are built for scale, with contracts to match.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 Vagaro | Solo providers and small spas wanting scheduling plus marketplace discovery | $30/month ($23.99/month limited-time promo) for 1 bookable calendar; +$10/month per extra calendar, capped at $83.99/month for 7+ | Free trial (30 days) |
 Fresha | Solo and small teams that want the lowest fixed cost and marketplace exposure | $19.95/month (Individual, solo); Team $14.95/month per bookable team member; Enterprise custom | 7-day free trial (the free tier ended in 2025) |
 Mindbody | Multi-location spas and wellness centers where membership revenue justifies the platform | $79/month per location (Starter, 2026 vendor pricing); Accelerate and Ultimate are quote-based | No (no free trial) |
 Booker (by Mindbody) | Established multi-staff spas and medspas wanting an all-in-one platform | $139/month (Starter); Accelerate $289/month; Ultimate $469/month; Ultimate Plus $599/month | No (no free trial; 12-month minimum contract) |
 Zenoti | Chains, franchises and high-volume multi-location spas | See website (custom quote only; user-reported figures cluster around $225-400/month per location) | No (guided demos only) |
 Mangomint | Established spas with 2-20+ providers that treat client experience as the brand | $120/month per location + $10/month per user (single plan since August 2026) | Free trial (14 days, no credit card) |
 Boulevard | Mid-size to larger spas wanting a premium booking and payments platform | $143/month per location (Essentials, limited-time promo; normally $176); Premier $234 (normally $293); Prestige $328 (normally $410) | No (trial only via demo call) |
 Aesthetic Record | Injector-led, cash-pay medspas that need charting ahead of marketing depth | $15/user/month (Essentials) + $399 one-time startup and onboarding investment | Free trial (14 days) |
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
The best spa software
Your spa sells memberships, packages and gift cards, but most booking software was built for haircuts: one chair, one service, one payment. A spa needs recurring billing that does not break, intake and consent forms that hold up, and package redemption that front-desk staff can explain without a manual. A medspa needs all of that plus clinical charting. These eight tools cover the real spa market, from solo-esthetician booking to enterprise chains and clinical medspa EMRs.
#1
Vagaro
Best for: Solo providers and small spas wanting scheduling plus marketplace discovery
Visit vagaro.com
Starting price$30/month ($23.99/month limited-time promo) for 1 bookable calendar; +$10/month per extra calendar, capped at $83.99/month for 7+
Free planFree trial (30 days)
Vagaro fits solo providers and small spas that want strong scheduling plus discovery at a low entry price. Memberships, packages and gift cards are included rather than upsold, which suits spas selling recurring revenue. The official help center confirms the $23.99 base is a limited-time promotional rate, so budget against the $30 list price.
The add-ons define the real bill: intake forms, text marketing and the website builder each cost extra, and card processing runs 2.2% to 3.5%. Marketplace bookings carry a one-time 20% fee on a new client's first appointment, so import your existing client list before going live. Each location needs a separate account with no multi-location discount. For a small spa that wants everything in one place, the value is still strong.
What we like- Per-calendar pricing with no commissions on direct bookings
- Memberships, packages and gift cards included in the base plan
- Free data transfer from other software with 24/7 support
Watch out for- Add-on creep: intake/consent forms ($10/month), text marketing, website builder and payroll are all extra
- Each location needs a separate account
- Marketplace bookings carry a 20% new-client fee
#2
Fresha
Best for: Solo and small teams that want the lowest fixed cost and marketplace exposure
Visit fresha.com
Starting price$19.95/month (Individual, solo); Team $14.95/month per bookable team member; Enterprise custom
Free plan7-day free trial (the free tier ended in 2025)
Fresha is the cheapest fixed cost in spa software, and the most expensive variable cost. The subscription is $19.95 a month for a solo provider, but every new client from the Fresha marketplace costs 20% of their first booking (minimum $6). For a spa gaining 25 new marketplace clients a month at $90 a ticket, that is $450 in commissions against a $20 subscription. Do that math before anything else.
The strategy is the same as with salons: import your existing client list before going live so returning clients never attract the fee, and steer regulars to direct booking. It claims HIPAA compliance on its medspa pages, which should be verified directly for clinical use. Some owners report difficulty exporting complete client histories when leaving, which is worth knowing before you build your book on it.
What we like- Lowest headline subscription in the category
- Large consumer marketplace with presence in 120+ countries
- No minimum contract, cancel anytime
Watch out for- 20% marketplace commission (minimum $6) on every new client's first marketplace booking
- All payments must run through Fresha's processor
- Relatively closed integration ecosystem
#3
Mindbody
Best for: Multi-location spas and wellness centers where membership revenue justifies the platform
Visit mindbodyonline.com
Starting price$79/month per location (Starter, 2026 vendor pricing); Accelerate and Ultimate are quote-based
Free planNo (no free trial)
Mindbody is built for the membership business: deep contract management, retention automation, and per-location pricing that suits multi-site operations. The $79 Starter covers booking, payments, reporting, website widgets and a Mindbody app listing, with unlimited staff users on every plan. Marketing automation, advanced scheduling and lead management sit in the higher tiers.
The commitment is the filter. Contracts run 12 to 24 months with reported price increases at renewal, and the 20% marketplace commission on a new client's first purchase pushes real cost above the sticker price. Switching away is painful: client data migrates, but service menus, schedules and automation workflows must be rebuilt from scratch. Buy it when membership scale is the strategy, not before.
What we like- Deep membership and contract management with retention automation
- Consumer app marketplace for discovery with unlimited staff users
- Per-location (not per-staff) pricing with 1:1 onboarding and migration help
Watch out for- 12- to 24-month contracts standard with reported price increases at renewal
- 20% marketplace commission on a new client's first purchase (capped at $30)
- Advanced features gated to higher tiers
#4
Booker (by Mindbody)
Best for: Established multi-staff spas and medspas wanting an all-in-one platform
Visit mindbodyonline.com
Starting price$139/month (Starter); Accelerate $289/month; Ultimate $469/month; Ultimate Plus $599/month
Free planNo (no free trial; 12-month minimum contract)
Booker, sold through Mindbody, is the all-in-one end of the market: scheduling, POS, CRM, client management and marketing in a single login, with one-on-one setup and training in the first year. Starter covers online booking, text notifications, intake and basic staff management; marketing automation, reviews and referrals open up as you climb the tiers. The top tier's AI booking assistant and real-time dashboards target high-volume operations.
There is no trial and no monthly option: 12 months minimum, starting at $139 a month before processing and add-ons. Data migration is partial, with future appointments needing manual re-entry. This is a commitment purchase for established spas with the revenue to justify it. Smaller spas should start on Vagaro or Mangomint and graduate here if they outgrow them.
What we like- Full suite in one place: scheduling, POS, CRM, client management and marketing
- One-on-one setup and training included the first year
- Top tier adds an AI booking assistant and real-time dashboards
Watch out for- No way to try before buying
- 12-month contract required
- Expensive for small businesses once processing fees and add-ons are added
#5
Zenoti
Best for: Chains, franchises and high-volume multi-location spas
Visit zenoti.com
Starting priceSee website (custom quote only; user-reported figures cluster around $225-400/month per location)
Free planNo (guided demos only)
Zenoti is the chain operator's platform: centralized reporting, policy enforcement across locations, inventory transfers and franchise controls that the SMB tools cannot touch. HIPAA-compliant workflows with a BAA option make it viable for medspa groups, and the AI receptionist and reputation management on higher tiers suit high-volume operations.
Everything about the buying process is enterprise: quote-only pricing, 2- to 4-month implementation, setup fees, and a learning curve to match. Per-location pricing plus marketing credits and add-ons can move the bill well above the entry quote. Clinical documentation is basic compared with purpose-built medspa EMRs, so practices where charting is core infrastructure should evaluate that gap. Single-location spas should not be here.
What we like- Enterprise-grade multi-location control: centralized dashboards, inventory transfers, franchise support
- HIPAA-compliant workflows with BAA option for medspas
- AI receptionist and advanced marketing automation on higher tiers
Watch out for- No published pricing
- Implementation typically 2-4 months, often with setup fees
- Steep learning curve and overkill for single locations
#6
Mangomint
Best for: Established spas with 2-20+ providers that treat client experience as the brand
Visit mangomint.com
Starting price$120/month per location + $10/month per user (single plan since August 2026)
Free planFree trial (14 days, no credit card)
Mangomint's August 2026 simplification made the buying decision easy: one plan, $120 per location plus $10 per user, every feature included, no tier gating. Express Booking handles multi-service appointments elegantly, and memberships, virtual waiting room, forms and charting all ride along. HIPAA compliance with a signed BAA covers medspa-adjacent work. Integrations include Shopify, Stripe, Mailchimp and Doxy.me.
The floor is the filter: $130 a month minimum prices out solo providers, and phone, marketing and payroll are paid add-ons on top. US-focused features mean international spas should confirm compliance and payment support. For an established spa where the front desk is the bottleneck and the client experience is the brand, the speed and automation justify the premium.
What we like- Widely rated the fastest, cleanest interface in the category
- Express Booking streamlines multi-service appointments
- Memberships, forms/charting, HIPAA (with signed BAA) and integrations all included in the one plan
- Free onboarding and data transfer
Watch out for- High entry price: solo providers pay $130/month minimum
- Phone ($70/line), marketing (from $30/month) and payroll ($50/month + $8/worker) remain paid add-ons
- US-focused
#7
Boulevard
Best for: Mid-size to larger spas wanting a premium booking and payments platform
Visit joinblvd.com
Starting price$143/month per location (Essentials, limited-time promo; normally $176); Premier $234 (normally $293); Prestige $328 (normally $410)
Free planNo (trial only via demo call)
Boulevard positions at the premium end: precision scheduling, a polished Front Desk view, and memberships with autopay, series, packages, loyalty and referrals built in rather than bolted on. Card processing starts at 2.65% plus $0.15 with a surcharge-offset option. For spas with the ticket volume to justify it, the client experience matches the price.
Medspas should note the clinical line: the dedicated Aesthetics bundle (around $468 per month per location) is the tier with charting and photo markup. Priced per location with 12-month contracts and no self-serve trial, it demands a sales conversation before budgeting. Add-ons include forms/charts, contact center and QuickBooks integration. Confirm the promo pricing in writing, since the fall rates are limited-time.
What we like- Premium, polished client experience with precision scheduling and a Front Desk view
- Memberships, autopay, series/packages, loyalty and referrals built in
- Detailed customizable reporting with bundled marketing automation on higher tiers
Watch out for- Priced per location, so multi-site businesses multiply the full cost
- 12-month contracts and no self-serve trial
- Medspas need the Aesthetics bundle (~$468/month per location) for clinical charting
#8
Aesthetic Record
Best for: Injector-led, cash-pay medspas that need charting ahead of marketing depth
Visit aestheticrecord.com
Starting price$15/user/month (Essentials) + $399 one-time startup and onboarding investment
Free planFree trial (14 days)
Aesthetic Record is the clinical pick: a medspa EMR with charting, SOAP notes, before-and-after photo management and an e-prescribing add-on, rather than a booking tool with charting attached. ChartSmart AI can draft SOAP, procedure, follow-up and surgical notes. HIPAA compliance, memberships, packages, inventory and mobile POS ride in one subscription, and per-user pricing keeps a 3-person practice affordable.
The $399 onboarding investment plus usage caps on SMS, storage and emails raise the real first-year cost, so model year one, not month one. Accelerator adds two-way texting, advanced KPI reporting and integrations like TouchMD. It connects with ActiveCampaign, HubSpot, Stripe, Klarna and Zapier, and the vendor advertises no monthly contract. If charting is your core infrastructure, start here; if booking is, start with the platforms above.
What we like- Purpose-built medspa EMR: charting, SOAP notes, before-and-after photo management, e-prescribing add-on
- HIPAA-compliant with memberships, packages, inventory and mobile POS in one subscription
- Per-user pricing keeps costs low for tiny teams
Watch out for- The $399 startup fee plus per-user usage caps (SMS, storage, emails) raise the real first-year cost
- Support quality draws mixed feedback
- Marketing depth is thinner than the booking-first platforms
Memberships and packages: the spa-specific feature test
Every tool here claims memberships, but the implementations differ where it counts. Test four things during evaluation: can memberships auto-renew with failed-payment retries, can packages track remaining sessions across providers, can gift cards be sold online and redeemed in store without staff workarounds, and do membership discounts apply automatically at checkout. Vagaro, Mangomint and Boulevard handle all four natively. Fresha covers the basics. The enterprise tools bury the advanced billing logic in higher tiers, so confirm your tier includes it before signing.
The second test is redemption friction. A package that requires front-desk staff to manually deduct sessions will generate errors at volume; look for automatic session tracking tied to the appointment itself. Ask each vendor to demo a package purchase, three redemptions across two providers, and a membership pause: the tools that make this boring are the ones that work.
Frequently asked questions
What is the difference between spa software and salon software?
Spas sell recurring revenue (memberships, packages, series) and medspas need clinical charting; salons mostly sell single appointments. The tools overlap heavily (Vagaro, Fresha, Mindbody, Zenoti serve both), but spas should weight membership billing, intake/consent forms and package redemption more heavily, and medspas should evaluate charting depth separately.
How much does spa software cost?
Solo providers pay $20 to $130 per month; small spas with a few providers pay $60 to $250; multi-location operations pay $79 to $500+ per location per month. Add processing (2.2% to 3.5%), marketplace commissions (up to 20% of new-client revenue), and add-ons for SMS, forms and marketing. Medspa charting tools add onboarding fees ($399 at Aesthetic Record).
Do I need HIPAA-compliant spa software?
If you store health information, intake forms with medical history, or treatment photos tied to patient records, yes. Mangomint (with signed BAA), Zenoti (with BAA option) and Aesthetic Record offer HIPAA-compliant workflows. Standard booking tools without a BAA are not sufficient for clinical data regardless of what their marketing implies.
Can I sell memberships and packages online?
Yes on most of these tools, but verify the details: auto-renewal with failed-payment retries, session tracking across providers, and automatic discount application at checkout. Vagaro, Mangomint and Boulevard handle this natively. Test the full purchase-to-redemption flow during the trial, not just the sales page.
What is the best spa software for a solo esthetician?
Vagaro ($30/month) for the fullest feature set at a low price, Fresha ($19.95/month) for the cheapest fixed cost if you can manage the marketplace commission, or Mangomint if the budget stretches and you want the best interface. Avoid the enterprise tools until growth demands them.
How we chose
We started with the categories buyers search: spa software and spa scheduling software. For each candidate we opened the vendor's own pricing page, checked plan names and prices against public reviews on G2 and Capterra and practitioner discussion on Reddit, and compared feature lists, membership and package billing, charting depth and company-size fit. Where a price could not be verified on the vendor's page we wrote "See website" rather than guessing. The shortlist mixes booking-first platforms with a purpose-built medspa EMR, because a day spa and an injector-led medspa are buying different products.
Sources we checked (10)
- https://www.vagaro.com/pricing
- https://www.fresha.com/pricing
- https://www.mindbodyonline.com/business/pricing
- https://www.mindbodyonline.com/business/booker-pricing
- https://www.zenoti.com/pricing
- https://www.mangomint.com/pricing
- https://www.joinblvd.com/pricing
- https://www.aestheticrecord.com/pricing/
- https://www.g2.com/categories/spa-software
- https://www.capterra.com/spa-software/
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has spent more than a decade helping SaaS and e-commerce brands grow through search. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.