How we make this list: we compare pricing pages, product documentation and public user reviews. Rankite is independent; if a vendor ever pays for a featured spot, that listing is clearly labeled Partner.
Key takeaways
- Quoting software on this list runs from $0 (HubSpot Quotes, free inside the CRM) to $200 per user per month (Salesforce Revenue Cloud Advanced). Most small teams land between $13 and $49 per user per month.
- If you sell simple services, Better Proposals ($13 per user per month) and Quotient ($28 per month flat) are the value picks. If you sell configurable products, you need CPQ: QuoteWerks, DealHub or Salesforce Revenue Cloud.
- PandaDoc ($19 per user per month) is the middle ground: documents, e-sign and payments in one tool, with CRM integrations starting at $49.
- Watch the add-ons: Salesforce integration, approval workflows and API access are gated to higher tiers on almost every tool here.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 PandaDoc | SMB to mid-market sales teams wanting documents plus e-sign | $19 per user/month billed annually (Essentials) | Free trial (14 days) |
 QuoteWerks | IT resellers, MSPs and VARs quoting from distributor price books | $15 per user/month (Standard) | Free trial (limited-time trial) |
 Proposify | Agencies and consultancies sending branded proposals | $35 per user/month billed annually (Build) | Free trial (14 days, no credit card) |
 Qwilr | Agencies and SaaS teams whose proposal presentation wins deals | $35 per user/month billed annually (Business) | Free trial (14 days) |
 DealHub | Mid-market and enterprise revenue teams needing quote-to-cash | See website (quote-based) | Free trial (available) |
 GetAccept | B2B sales teams closing multi-stakeholder deals | $25 per user/month (eSign plan, max 5 users) | Free trial (available) |
 Better Proposals | Freelancers, agencies and small teams that want polish cheaply | $13 per user/month billed annually (Starter) | Free trial (14 days, no credit card) |
 Quotient | Solo operators and small service businesses | $28/month flat (Solo, 1 team member) | Free trial (available) |
 HubSpot Quotes | Teams already running HubSpot CRM | $0 (included free with HubSpot CRM) | Yes (free CRM with quotes included) |
 Salesforce Revenue Cloud | Enterprises standardized on Salesforce with complex products | $150 per user/month billed annually (Growth) | No (trial available through sales) |
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
The best quoting software
Quoting software on this list ranges from $0 to $200 per user per month, and the price tells you what you are buying. At the bottom are proposal builders that make quotes look good and get them signed. At the top is CPQ: software that configures complex products, applies pricing rules, and keeps sales reps from quoting combinations that cannot be built or delivered. These ten cover both ends and the middle, with the real per-seat math for each.
#1
PandaDoc
Best for: SMB to mid-market sales teams wanting documents plus e-sign
Visit pandadoc.com
Starting price$19 per user/month billed annually (Essentials)
Free planFree trial (14 days)
PandaDoc is the safe middle of the quoting market. You get templates, pricing tables, document analytics, approval workflows and payment collection (Stripe, PayPal, Square) without leaving the quote, plus integrations with Salesforce, HubSpot, Pipedrive and Zoho. For a sales team that sends documents every day, the breadth is hard to beat at $19 per user per month.
The tier gating is the catch. CRM connectors, custom branding and approval workflows start at Business ($49 per user per month), and Salesforce plus API access need Enterprise behind a sales quote. Per-seat pricing means the bill grows with every rep, not with document volume. If your team is small and your CRM needs are light, Essentials is a bargain. If not, price Business before you commit.
What we like- Unlimited documents and eSignatures on all paid plans
- Broad CRM integrations
- Built-in payment collection inside the quote
Watch out for- Essentials caps at 2 seats and lacks CRM integrations
- Salesforce integration and API are Enterprise-only
#2
QuoteWerks
Best for: IT resellers, MSPs and VARs quoting from distributor price books
Visit quotewerks.com
Starting price$15 per user/month (Standard)
Free planFree trial (limited-time trial)
QuoteWerks is built for the channel. If you quote hardware and software from distributor price books, the real-time distributor pricing, Etilize product content and CRM integrations are exactly the workflow you need. The concurrent licensing is genuinely buyer-friendly: a 5-person team with 2 simultaneous users may only need 2 licenses.
The headline $15 to $30 per seat is the beginning, not the end. Real-time pricing ($14), Etilize content ($9) and web CPQ hosting ($20) are per-user add-ons that stack up. One-time perpetual purchase options exist alongside subscriptions. For IT resellers this is the category standard; for everyone else, the interface will feel dated next to PandaDoc or Qwilr.
What we like- Concurrent-user licensing, so you buy seats for peak simultaneous users
- Deep distributor integrations with real-time pricing
- Optional QuoteValet add-on for e-signable web quotes
Watch out for- Interface feels like legacy desktop software
- Add-ons stack up fast on top of the headline price
Starting price$35 per user/month billed annually (Build)
Free planFree trial (14 days, no credit card)
Proposify treats the proposal as a craft object. Reusable content blocks, permission-locked sections, and analytics showing which sections prospects actually read give agencies control over the document that represents them. HubSpot, Zapier and Stripe integrations come on all plans, and higher tiers add guided setup and custom template design.
The plan ladder has real steps. Build is $35 per user per month billed annually, Grow is $3,900 per year for five seats (adds approval workflows and API), and Scale is $12,800 per year for ten seats (SSO, multiple workspaces), with Salesforce as a paid add-on on top. Signed data stays locked in the PDF rather than flowing back to the CRM as structured data. Beautiful for proposal-led selling, less useful if you need quote data in your systems.
What we like- Proposal-specific editor with content library and section-level analytics
- CRM integrations with document auto-population
- Guided setup and template design services
Watch out for- Per-seat pricing scales with every rep regardless of proposal volume
- Mobile proposal experience is weaker than rivals
#4
Qwilr
Best for: Agencies and SaaS teams whose proposal presentation wins deals
Visit qwilr.com
Starting price$35 per user/month billed annually (Business)
Free planFree trial (14 days)
Qwilr bets that the proposal itself closes the deal. Interactive pages with video, ROI calculators and e-sign look native on phones, and per-page engagement analytics tell you exactly when to follow up. For agencies competing on presentation, a Qwilr proposal reads differently from a PDF attachment.
The plan structure is the constraint. With only Business ($35) and Enterprise ($59 with a 10-seat minimum), a 3-person team that needs Salesforce integration pays for 10 seats. Interactive proposals also take more build time than PDF tools. If design wins your deals and your team is big enough for the tiers, nothing else presents like this.
What we like- Interactive web-page proposals with embedded video and dynamic pricing
- Best-in-class mobile presentation
- Per-page engagement analytics for follow-up timing
Watch out for- Only two tiers, and Enterprise has a 10-seat minimum
- Analytics data kept only 120 days on Business
#5
DealHub
Best for: Mid-market and enterprise revenue teams needing quote-to-cash
Visit dealhub.io
Starting priceSee website (quote-based)
Free planFree trial (available)
DealHub is not a proposal tool; it is a revenue platform. CPQ with guided selling and parallel approvals, digital deal rooms with buyer intent signals, contract lifecycle management and subscription billing with usage models all share one flow. The AI features (conversational quoting, pricing guardrails against over-discounting) differentiate it from document-first tools.
The scope is the commitment. Published deployment examples run 8 to 16 weeks and you need someone to own it, so this is overkill for simple quote packages. Pricing is quote-only, so negotiate on term and bundle. For a mid-market team on Salesforce or HubSpot outgrowing proposal software, this is the natural next step.
What we like- Full quote-to-revenue: CPQ, digital deal rooms, contract management and billing in one platform
- AI quoting and pricing guardrails
- No-code administration
Watch out for- Quote-only pricing with enterprise cost structure
- 8 to 16 week deployments need a revenue-ops owner
Starting price$25 per user/month (eSign plan, max 5 users)
Free planFree trial (available)
GetAccept sells visibility into the buying committee. The digital sales room combines the proposal, e-sign, video messaging and live chat, with granular tracking of who engaged with what. For complex B2B deals with five stakeholders, knowing which one opened the pricing page is genuinely useful.
The $25 eSign tier is basic and capped at 5 users; real deployments land on Professional ($49, 5-user minimum) or Enterprise, with CRM depth, SSO and advanced branding costing more. Its edge over PandaDoc is deal-centric rather than document-centric CRM integration. If your deals are multi-threaded, the engagement data justifies the step up.
What we like- Digital sales rooms with video messaging, live chat and engagement tracking
- Personal video intros per deal
- Native Salesforce, HubSpot and Pipedrive integrations
Watch out for- Professional tier needs a 5-user minimum
- SSO and advanced workflows are Enterprise add-ons
Starting price$13 per user/month billed annually (Starter)
Free planFree trial (14 days, no credit card)
Better Proposals is the value play done right. Responsive proposals with e-signatures, payment collection (Stripe, GoCardless, PayPal) and analytics at $13 per user per month billed annually undercuts PandaDoc and Qwilr by a wide margin, and the template marketplace is genuinely strong.
The caps are the catch. Starter allows 10 proposals per month, Premium ($21) allows 50, and only Enterprise ($42) is unlimited. CRM integrations and API sit on higher tiers, and extras like custom template design start around $1,495. For a freelancer or small agency sending a handful of proposals a month, the math is unbeatable. For high-volume teams, price the tier you will actually need.
What we like- Cheapest polished proposal tool with e-sign, payments and analytics
- Built-in payment collection so clients sign and pay in one flow
- Large template marketplace
Watch out for- Proposal send caps on lower tiers
- Not built for complex CPQ or legal-heavy contracting
Starting price$28/month flat (Solo, 1 team member)
Free planFree trial (available)
Quotient is quoting without the enterprise overhead. One flat price ($28 per month solo, $48 for a 2-to-5-person team, $8 per extra member) with unlimited quotes, and clients can interact with the quote: ask questions, toggle optional line items, accept with one click. Automated follow-up reminders chase the quotes you forget.
There is no CPQ depth, reporting is weak and integrations are narrow (Capsule, Xero, QuickBooks, Mailchimp, Zapier). Teams with complex change orders or deep CRM workflows will outgrow it. For contractors and small service businesses that just need professional quotes fast, the flat price and unlimited sends are the whole pitch.
What we like- Simple flat-rate pricing with unlimited quotes
- Interactive client-facing quotes with questions and comments
- Automated follow-up reminders
Watch out for- Small feature surface with no real CPQ
- Narrow integration set
Starting price$0 (included free with HubSpot CRM)
Free planYes (free CRM with quotes included)
If your team lives in HubSpot, quotes are already free. The product library and quote builder come with the free CRM, quotes pull live deal data, and e-sign is included. Setup is minutes if your products already live in HubSpot. For simple product-to-quote-to-sign flows, the value is unbeatable.
The cliff is real. Approval workflows, advanced CPQ and forecasting need Sales Hub Professional at $90 per seat per month billed annually plus a required onboarding fee, and contact-tier pricing can surprise. But nothing on this list beats $0 for a team already on HubSpot that just needs clean quotes.
What we like- Free quoting built into the CRM with e-sign
- Quotes inherit deal data automatically with no retyping
- Scales into Commerce Hub for payments and billing
Watch out for- Advanced quoting needs Sales Hub Professional at $90 per seat per month
- The free-to-Pro pricing cliff is steep
#10
Salesforce Revenue Cloud
Best for: Enterprises standardized on Salesforce with complex products
Visit salesforce.com
Starting price$150 per user/month billed annually (Growth)
Free planNo (trial available through sales)
Revenue Cloud is CPQ for the Salesforce-committed enterprise. Compatibility rules, bundles and bills of materials live natively in the Salesforce data model, and the Advanced tier ($200 per user per month) extends to contracts, orders, invoicing and consumption billing. If your products need configuration logic, this is the industrial answer.
The total cost is the story. Growth lists at $150 per user per month on top of Sales Cloud seats, and implementation typically exceeds the first-year license cost, with 3-to-6-month timelines. Legacy Salesforce CPQ is end-of-life, so new buyers go straight to Revenue Cloud. Budget an implementation partner and do not underestimate the change management.
What we like- Native to Salesforce with one shared data model
- Pricing engine handles one-time, recurring and usage-based models
- Advanced tier adds contracts, orders and billing
Watch out for- Licensed per user on top of a required Sales Cloud license
- Implementation often costs more than the licenses
Proposal software vs. CPQ: which one do you need?
The category splits in two, and buying the wrong half wastes money. Proposal software (PandaDoc, Proposify, Qwilr, Better Proposals, Quotient, GetAccept) makes quotes and proposals look good, get signed and get paid. It is document-first: templates, e-sign, payments, engagement tracking.
CPQ (QuoteWerks, DealHub, Salesforce Revenue Cloud) configures products. It enforces compatibility rules, applies pricing and discount guardrails, and generates quotes for products with options, bundles and dependencies. If your reps ever quote a combination that cannot be built, shipped or supported, you need CPQ. If your quotes are service packages with line items, proposal software is faster, cheaper and easier to adopt. HubSpot Quotes sits in the middle: free proposal basics inside the CRM, with CPQ depth only at the Professional tier and above.
What to check before you buy quoting software
Start with the integrations you will actually use. Salesforce and advanced CRM connectors are gated to higher tiers on PandaDoc, Proposify, Qwilr and GetAccept; confirm the tier you need before you trial the cheap one. Then check the proposal caps: Better Proposals limits sends per month on lower tiers, while PandaDoc and Qwilr are unlimited.
Next, map your approval workflow. If quotes need manager approval above a discount threshold, you need the tier with approval workflows (PandaDoc Business, Proposify Grow, HubSpot Professional). Finally, price the second year, not just the first. Per-seat pricing grows with every hire, and several vendors here discount year one. Ask for the renewal rate in writing.
How we chose
We started with the tools sales teams actually evaluate: proposal builders, digital sales rooms, channel CPQ and enterprise quote-to-cash platforms. For each candidate we opened the vendor's own pricing page, checked plan names and tiers against the vendor's blog and documentation, and read public reviews on G2, Capterra and practitioner discussion on Reddit. Where a price could not be verified on the vendor's page we wrote "See website" rather than guessing.
Frequently asked questions
What is the difference between quoting software and CPQ?
Quoting software creates professional quotes and proposals with pricing tables, e-signatures and payment collection. CPQ (configure, price, quote) adds product configuration logic: compatibility rules, bundles, guided selling and discount guardrails for complex products. Simple services need quoting software; configurable products need CPQ.
How much does quoting software cost?
For small teams, $13 to $49 per user per month covers most needs: Better Proposals ($13), PandaDoc ($19), Proposify and Qwilr ($35). HubSpot Quotes is free inside the CRM. Enterprise CPQ runs $150 to $200 per user per month (Salesforce Revenue Cloud) plus implementation, and DealHub is quote-only.
Can clients sign and pay in the same quote?
Yes, on most tools here. PandaDoc, Better Proposals and Qwilr collect payments (Stripe, PayPal) inside the signed document. HubSpot scales into Commerce Hub for payments and billing. Confirm which payment processors your plan supports before you promise clients a one-click flow.
Do I need Salesforce integration?
Only if your team runs Salesforce. If you do, check the tier: Salesforce connectors are gated to PandaDoc Enterprise, Proposify Scale (paid add-on), Qwilr Enterprise and GetAccept's higher tiers. Price the tier with the connector, not the starter tier, when you compare.
What is the cheapest quoting software?
HubSpot Quotes at $0, if you use HubSpot CRM. Among standalone tools, Better Proposals at $13 per user per month billed annually is the cheapest polished option, and Quotient at $28 per month flat suits solo operators. Both cap sends or seats on the cheapest tier, so check the limits.
Sources we checked (12)
- https://www.pandadoc.com/pricing/
- https://www.quotewerks.com/pricing/
- https://www.proposify.com/pricing/
- https://www.qwilr.com/pricing/
- https://www.dealhub.io/pricing/
- https://www.getaccept.com/pricing/
- https://betterproposals.io/pricing/
- https://www.quotientapp.com/pricing/
- https://www.hubspot.com/products/sales/quotes
- https://www.salesforce.com/products/quote-to-cash/
- https://www.g2.com/categories/proposal-management
- https://www.capterra.com/proposal-management-software/
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has spent more than a decade helping SaaS and e-commerce brands grow through search. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.