How we make this list: we compare pricing pages, product documentation and public user reviews. Rankite is independent; if a vendor ever pays for a featured spot, that listing is clearly labeled Partner.
Key takeaways
- TrueCoach fits 1:1 online coaches best, with deep wearable integrations and simple programming, starting at $19.99 per month billed annually.
- Everfit offers the most generous free entry: coach up to 5 clients free, with paid plans from $16 per month.
- PTminder and My PT Hub bundle scheduling, payments, and workout delivery in one place, which suits trainers who coach in person and online.
- Vagaro and Mindbody are the picks for studios with classes and front-desk booking; Mindbody starts at $79 per month per location but higher tiers are quote-only.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 ABC Trainerize | Online coaches who want an established platform with a custom branded app | See website | Yes |
 TrueCoach | 1:1 online coaches focused on programming and client communication | $19.99/month (billed annually) | Free trial (14 days) |
 PTminder | In-person trainers who need scheduling, payments, and programming in one login | $40/month | Free trial (14 days) |
 My PT Hub | Solo coaches who want flat monthly pricing with no client caps | $22.50/month | Free trial (30 days) |
 Everfit | New online coaches who want to start free and upgrade gradually | $16/month (billed annually) | Yes |
 Vagaro | Studios and trainers who live by the booking calendar | $23.99/month | Free trial (30 days) |
 Mindbody | Multi-location studios and class-based fitness businesses | $79/month per location | No |
 Momence | Studios that want bookings plus built-in marketing automation | $20/month | Yes |
 PushPress | Gyms and CrossFit boxes that want a free core plan with transparent pricing | $0/month | Yes |
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
The best personal trainer business management software
#1
ABC Trainerize
Best for: Online coaches who want an established platform with a custom branded app
Visit trainerize.com
Starting priceSee website
Free planYes
ABC Trainerize is the established name in online personal training software, now part of ABC Fitness. It covers workout delivery, habit and nutrition coaching, in-app messaging, and client progress tracking, with a client app that looks polished enough to carry your brand.
The honest catch is the pricing structure. Plans are tiered by active client count, and the features many coaches consider core, such as advanced nutrition coaching, integrated payments, and video coaching, sit behind separate add-ons. A custom branded app is available but carries a one-time setup fee plus ongoing Apple developer fees. Trainerize works best for coaches who have outgrown free tools and want a platform clients already recognize, but you should model the full cost with add-ons before you commit.
What we like- Large exercise video library and templates
- Custom branded app option
- Wide integration list including Stripe, PayPal, and Zapier
Watch out for- Nutrition, payments, and video features are paid add-ons
- Price climbs steeply as your client count grows
#2
TrueCoach
Best for: 1:1 online coaches focused on programming and client communication
Visit truecoach.co
Starting price$19.99/month (billed annually)
Free planFree trial (14 days)
If most of your revenue comes from 1:1 online coaching, TrueCoach keeps the workflow simple: program workouts, track compliance, message clients, and collect payment. The wearable integrations are a genuine differentiator, since data from a client's watch flows into their program without manual entry.
The pricing is honest but has two edges. Starter at $19.99 per month billed annually covers up to 5 clients, Standard at $52.99 covers up to 20, and Pro at $106.99 covers up to 50, so signing your 21st client more than doubles the bill. Also, TrueCoach takes a 5% cut of payments processed through its own payments feature, on top of normal Stripe processing fees. For programming-first coaches who bill through their own systems, it remains one of the cleanest options.
What we like- Strong wearable integrations including Garmin, Oura, and Apple Health
- Clean workout builder clients actually use
- Straightforward tier structure
Watch out for- 5% platform fee on payments collected through TrueCoach on top of Stripe fees
- Pro caps at 50 clients before you need a custom plan
#3
PTminder
Best for: In-person trainers who need scheduling, payments, and programming in one login
Visit ptminder.com
Starting price$40/month
Free planFree trial (14 days)
PTminder started as scheduling software for personal trainers and grew into a fuller business platform. You get appointment booking, client management, payment processing, workout plans, nutrition plans, and assessment tools under one roof.
Pricing is based on active clients and starts around $40 per month, with a 14-day free trial and no permanent free tier. The interface is functional rather than beautiful, and reviewers note it feels dated next to newer apps. But the breadth is real: few competitors cover scheduling, invoicing, programming, and assessments together at this price. If your biggest pain is juggling a booking tool, a payment tool, and a programming tool, PTminder replaces all three.
What we like- Combines calendar scheduling, payments, workout and nutrition planning
- Integrates with Google Calendar, Stripe, and PayPal
- 24/7 support
Watch out for- No free plan, only a 14-day trial
- Pricing scales with active clients, so growth raises the bill
#4
My PT Hub
Best for: Solo coaches who want flat monthly pricing with no client caps
Visit mypthub.net
Starting price$22.50/month
Free planFree trial (30 days)
My PT Hub takes a different approach from the per-client crowd: once you are on Premium, your monthly cost does not move whether you coach 10 clients or 200. For a solo coach scaling an online business, that predictability is valuable. The platform covers workout delivery, nutrition plans, client check-ins, payments, packages, and messaging, plus a custom URL for your coaching portal.
The trade-off is ecosystem size. Integrations are limited compared with Trainerize or Mindbody, and advanced extras like a custom branded app, AI check-ins, and Zapier access are paid add-ons or reserved for the Ultimate tier. Pricing starts at $22.50 per month for Starter, with Premium at $52 per month billed annually or $59 month to month. If you want one flat bill and room to grow without tier jumps, it is hard to beat.
What we like- Flat pricing with unlimited clients on Premium
- Generous 30-day free trial
- Billing, packages, and messaging included
Watch out for- Smaller company with a thinner integration ecosystem
- Document storage limits differ between monthly and annual billing
#5
Everfit
Best for: New online coaches who want to start free and upgrade gradually
Visit everfit.io
Starting price$16/month (billed annually)
Free planYes
Everfit is the newer face in this list, founded in 2019, and it shows in the design: clean mobile apps, a visual program builder, and automation that handles check-ins and onboarding sequences. The free Starter plan lets you train up to 5 clients with core workout delivery and messaging, which is genuinely enough to launch a coaching business before spending anything.
Paid plans start from $16 per month billed annually for Pro, with Studio from $88 per month for larger teams. The catch is the add-on menu: automation, payments and packages, on-demand content, and custom meal plans each carry their own monthly fee, so a fully loaded setup costs more than the headline price. Still, the free tier plus low entry price make Everfit the easiest low-risk starting point for a new online coach.
What we like- Free Starter plan for up to 5 clients
- Modern apps for coaches and clients
- Automation and habit coaching available
Watch out for- Payments, automation, and custom meal plans are separate paid add-ons
- Per-client pricing means costs rise with your roster
#6
Vagaro
Best for: Studios and trainers who live by the booking calendar
Visit vagaro.com
Starting price$23.99/month
Free planFree trial (30 days)
Vagaro comes from the salon and spa world, but its booking engine fits personal training studios well. Pricing is per bookable calendar: $23.99 per month for one, plus $10 for each additional calendar up to seven, after which extra staff are free. You get online booking across web, Instagram, and Facebook, automated reminders, memberships and packages, invoicing, and a free marketplace listing that can bring in new clients.
The base plan is broad, but the extras add up. Custom intake forms, text marketing, and the website builder are separate monthly add-ons, and payment processing runs 2.2% to 3.5% depending on volume and card type. There is no free plan, though a 30-day trial gives full access. For trainers whose business runs on appointments rather than programming, Vagaro is one of the most complete options under $30 to start.
What we like- Booking, POS, payroll, and marketplace listing in one system
- Per-calendar pricing caps at $83.99 per month
- 24/7 support with free training
Watch out for- Forms, text marketing, and website builder are paid add-ons
- Card processing fees add 2.2% to 3.5% per transaction
Starting price$79/month per location
Free planNo
Mindbody is the name most fitness consumers already know, and that matters: listing on the Mindbody app puts your studio in front of millions of active users looking for classes and appointments. The platform handles scheduling, memberships, retail POS, staff management, and marketing automation, with unlimited user logins per location. For multi-location operators, centralized reporting and controls are the real draw.
The price reflects that scale. Starter begins at $79 per month per location following the 2026 pricing update, while Accelerate and Ultimate require a custom quote. New clients acquired through the Mindbody app trigger a 20% fee on their first purchase, capped at $30, which many studios dodge by steering bookings to their own site. Contracts are another watch item, with longer terms now common. Mindbody suits established, growing studios, not solo trainers watching every dollar.
What we like- Huge consumer app audience for client discovery
- Deep class, membership, and staff management
- Unlimited staff logins per location
Watch out for- Only Starter has a published price, higher tiers need a sales quote
- 20% fee on new clients booked through the Mindbody app
- Contracts can run 24 months
#8
Momence
Best for: Studios that want bookings plus built-in marketing automation
Visit momence.com
Starting price$20/month
Free planYes
Momence is built for studios that want bookings and marketing in the same system. Beyond scheduling and payments, it bundles an automated marketing suite, Zoom and video-on-demand support for hybrid and virtual classes, teacher payroll, automated invoices, and custom reporting. A free plan exists for getting started, with paid plans beginning around $20 per month.
Because Momence is younger, founded in 2020, it lacks the integration depth of Mindbody or Vagaro, and businesses with complex multi-location needs may find it thin. But for an independent studio or a trainer running classes, the combination of scheduling, marketing automation, and virtual class support at this entry price is strong. It is worth a trial if your current stack is a booking tool plus a separate email platform.
What we like- Automated marketing suite included
- Zoom and video-on-demand integrations for hybrid classes
- Teacher payroll and custom reports
Watch out for- Younger company with a smaller third-party ecosystem
- Higher-tier pricing is not published in detail
#9
PushPress
Best for: Gyms and CrossFit boxes that want a free core plan with transparent pricing
Visit pushpress.com
Starting price$0/month
Free planYes
PushPress was built for functional fitness gyms and CrossFit boxes, and its pricing model is the most transparent in this category. Core is free with unlimited leads, members, admins, and staff. Pro at $159 per month and Max at $229 per month add reporting, automations, and lower processing rates.
The trade is in the processing rates: the free plan charges 4.99% plus $0.30 per card transaction, while Pro drops that to 2.89%. Once monthly card volume passes roughly $7,500, Pro becomes cheaper overall. PushPress also keeps you on your own Stripe account, so your rates and chargeback protection stay visible. For gym owners who hate quote-based pricing, the published numbers are refreshing.
What we like- Free Core plan with unlimited members and staff
- Transparent published pricing
- You keep your own Stripe account and rates
Watch out for- Free plan carries a high 4.99% card processing rate
- Paid tiers start at $159 per month, which is steep for small gyms
How we chose
We researched each platform through its own pricing page, product documentation, and help center, then cross-checked plan details and limits against public reviews on G2, Capterra, and SourceForge plus trainer discussions on Reddit. We favored tools with published pricing, a real free trial or free tier, and features that cover the full trainer workflow: programming, scheduling, payments, and client communication. We did not accept vendor marketing claims at face value; where third-party sources disagreed on a price, we used the most recent figure tied to the vendor's own materials or marked the price as unverified.
What to check before you buy
Picking trainer software is mostly about matching the pricing model to how you earn.
Pricing model: per client, flat, or per location
Per-client tools like Trainerize, TrueCoach, and Everfit are cheap at 5 clients and expensive at 50. Flat-rate tools like My PT Hub cost the same at any roster size. Per-location tools like Mindbody and Vagaro price by staff or site. Project your roster 12 months out and price each option at that size, not at your current size.
Payments and processing fees
Almost every platform takes a cut or passes through card fees. TrueCoach adds a 5% platform fee on top of Stripe. PushPress is free but charges 4.99% per card transaction on the free plan. Vagaro and Mindbody publish processing bands. Ask for the all-in number: subscription plus expected processing on your monthly volume.
Client caps and add-ons
Entry plans often cap clients, storage, or features. TrueCoach doubles your bill at 21 clients. Trainerize and Everfit put nutrition, automation, and branded apps behind add-ons. List the features you need on day one, then check which tier actually includes them.
Contracts and data export
Mindbody commonly uses longer contract terms, while most others are month to month. Before signing anything annual, confirm you can export client lists, programs, and payment records. A platform that holds your client data hostage is not a bargain at any price.
Pricing traps to watch
The headline price in this category is rarely the real price. Three patterns repeat across vendors. First, add-on stacking: nutrition coaching, payment processing, automation, and branded apps are frequently separate line items, and a $23 base plan can become a $70 stack. Second, tier cliffs: several tools double the subscription when you cross a client threshold, which punishes growth at exactly the wrong moment. Model one realistic month, subscription plus add-ons plus processing, before you compare.
Frequently asked questions
Do I need separate scheduling software if I coach online only?
No. If you do not take in-person appointments, a coaching platform like TrueCoach, Trainerize, or Everfit covers programming, messaging, and payments without a booking calendar. Scheduling-heavy tools like Vagaro or Mindbody only pay off when appointments are the product.
How much will payment processing really cost me?
Expect 2.9% plus $0.30 per card transaction as a baseline, with some platforms adding their own fee on top. On $5,000 of monthly card volume, the difference between a 2.89% and a 4.99% rate is about $105 per month, which can exceed the subscription itself.
Can I get my own branded app?
Yes, on several platforms, but it is never cheap. Trainerize charges a one-time setup fee plus annual Apple developer fees, PushPress offers a branded app add-on at $97 per month, and Mindbody bundles it into its priciest tier. Most solo trainers do fine with the vendor's client app until the brand justifies the cost.
How long does setup take?
A solo coach can be live on TrueCoach, Everfit, or My PT Hub in an afternoon: import clients, build a few program templates, connect Stripe. Studio tools like Mindbody or Vagaro take longer, often one to three weeks, because schedules, staff, pricing, and POS all need configuration.
Can I export my client data if I leave?
Usually yes for client lists and basic records, but workout history and program templates do not always transfer cleanly between platforms. Export a full backup quarterly, and avoid building your entire program library in a proprietary format you cannot take with you.
Sources we checked (11)
- https://www.fitbudd.com/post/fitbudd-vs-trainerize-pricing-which-personal-training-platform-offers-better-value
- https://www.getapp.com/recreation-wellness-software/a/truecoach/
- https://www.getapp.com.au/software/106157/ptminder
- https://www.g2.com/products/my-pt-hub/pricing
- https://www.g2.com/products/everfit/pricing
- https://pabau.com/blog/vagaro-pricing/
- https://www.thepricer.org/how-much-does-mindbody-cost/
- https://costloop.app/blog/gym-management-software-pricing/
- https://www.pushpress.com/pricing
- https://slashdot.org/software/p/Momence/
- https://assistantcoach.fit/blog/truecoach-vs-trainerize-vs-assistant-coach-fitness-coaching/
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has spent more than a decade helping SaaS and e-commerce brands grow through search. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.