How we make this list: we compare pricing pages, product documentation and public user reviews. Rankite is independent; if a vendor ever pays for a featured spot, that listing is clearly labeled Partner.
Key takeaways
- Rigbooks and TruckingOffice give owner-operators the cheapest complete path, pairing IFTA reports with bookkeeping or dispatch for under $25 a month.
- FleetCollect is the simplest dedicated option for small fleets, with a free tier for a single driver and paid plans from $39 a month.
- Motive, Samsara, and Geotab capture mileage automatically through telematics, which is the real fix when drivers will not log miles by hand.
- TruckLogics absorbed the old ExpressIFTA filing workflow, so former ExpressIFTA users file inside TruckLogics now.
Quick comparison
| Tool | Best for | Starting price | Free plan |
|---|
 TruckLogics | Filing plus full trucking management | See website | Free trial (7 days) |
 Motive | Fleets wanting automated mileage capture | See website | No |
 Samsara | Large operations on one telematics platform | See website | No |
 FleetCollect | Small fleets needing simple IFTA filing | From $39/month | Yes |
 TruckingOffice | Owner-operators pairing dispatch with IFTA | See website | Free trial |
 Rigbooks | Owner-operators pairing bookkeeping with IFTA | $19/month | Free trial (30 days) |
 Geotab | Data-driven fleets on Geotab hardware | See website | No |
 Axon Software | Trucking companies wanting an all-in-one TMS | See website | No |
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Starting priceSee website
Free planFree trial (7 days)
TruckLogics is where the old ExpressIFTA filing workflow now lives. If you filed with ExpressIFTA in the past, the company directs you to TruckLogics for entering fuel tax data and generating reports going forward. That makes this the natural first stop for anyone replacing a discontinued filing routine.
Beyond IFTA, TruckLogics is a full transportation management system: dispatch, invoicing, expense tracking, and maintenance for owner-operators, leased operators, and fleet managers. The 7-day free trial lets you test the filing flow before paying. Pricing is not published, so expect a sales conversation. Buyers who only want quarterly filing and nothing else may find the broader platform more than they need, but for a small carrier consolidating tools, the bundle makes sense.
What we like- IFTA filing inside a complete TMS
- Former ExpressIFTA workflow lives here
- 7-day free trial
Watch out for- Pricing is not published
- More software than a filing-only buyer needs
Starting priceSee website
Free planNo
Motive solves the IFTA problem upstream. Because its ELD and GPS tracking record every mile by jurisdiction as it happens, the distance data for your quarterly return already exists when filing time comes. No driver logs to chase, no odometer readings to transcribe. For fleets where manual mileage tracking is the actual bottleneck, that automation is worth more than any filing feature.
The platform around it covers driver safety, maintenance, and spend management, which positions Motive as a fleet operating system rather than a tax tool. Pricing is quote-based and the product is clearly built for multi-vehicle operations. A solo owner-operator will find simpler and cheaper options below. A fleet manager tired of quarter-end mileage hunts will find this is the fix.
What we like- ELD and GPS data feed IFTA reports automatically
- Broad fleet management platform
- Strong driver safety tools
Watch out for- Quote-based pricing
- Built for fleets, not solo owner-operators
Starting priceSee website
Free planNo
Samsara takes the same telematics-first approach as Motive, at a larger scale. GPS tracking, fuel data, and vehicle diagnostics flow into one platform, and IFTA reporting draws on the mileage records the system already keeps. The difference is emphasis: Samsara pitches a connected operations platform for large and complex fleets, with hundreds of integrations and deep analytics.
That scale comes with an enterprise buying process and enterprise pricing, both quote-based. Small fleets will not get much attention here, and the per-vehicle hardware and subscription costs add up. But for an operation already running Samsara for safety and efficiency, using its data for IFTA is a natural extension that costs little extra effort.
What we like- Rich telematics data powers accurate IFTA reports
- Huge integration ecosystem
- Proven at enterprise scale
Watch out for- Enterprise pricing and sales process
- Overkill for small carriers
Starting priceFrom $39/month
Free planYes
FleetCollect keeps the pitch simple: DOT compliance, driver files, and IFTA for small fleets, with pricing printed on the website. The free plan covers one driver, and paid plans start at $39 a month for two to five drivers, scaling per driver after that. A 7-day free trial applies to the paid tiers. For a small carrier that wants to know the cost before talking to anyone, that transparency stands out in this category.
IFTA sits alongside driver qualification files and compliance tracking rather than standing alone. That is convenient if you need those too, and irrelevant if you do not. The company is newer than the established names here, so buyers who value a long track record may prefer TruckingOffice or Rigbooks. On price clarity and simplicity, though, FleetCollect is easy to recommend.
What we like- Free plan for a single driver
- Published per-driver pricing
- 7-day free trial on paid plans
Watch out for- Young company with a smaller track record
- IFTA is one module among several
Starting priceSee website
Free planFree trial
TruckingOffice built its name on trucking management software for owner-operators, with IFTA reporting as a natural output of the dispatch and expense data you already enter. Fuel receipts uploaded through the integrated ELD land in the system automatically, and the quarterly IFTA figures come out the other side. When the same entries drive your invoices, your settlements, and your tax reports, there is less to reconcile at quarter end.
The free trial carries no obligation, which the company states plainly. Pricing is not published on the site, so you will need to ask. The interface is workmanlike rather than beautiful, but the users it serves care about function. For an owner-operator who wants dispatch and IFTA handled together without enterprise complexity, this is a proven choice.
What we like- Dispatch, invoicing, and IFTA in one workflow
- ELD integration
- No-obligation free trial
Watch out for- Pricing is not published
- Interface prioritizes function over polish
Starting price$19/month
Free planFree trial (30 days)
Rigbooks is bookkeeping software for truckers that happens to handle IFTA well. It totals your IFTA mileage entries and fuel receipts, imports the current fuel tax rates for every jurisdiction so you do not have to, and produces the quarterly figures from the books you are already keeping. The 30-day free trial is genuinely free, and after that the price is $19 a month, flat, with no signup or cancellation fees.
That simplicity is the whole appeal. There is no sales call, no quote, and no per-truck math at this tier. The tradeoff is scope: Rigbooks does accounting and IFTA, not dispatch or ELD tracking, and support runs over email. For an owner-operator whose books and IFTA are the problem, and whose dispatch already works, $19 a month is the cheapest credible answer on this list.
What we like- $19 flat monthly price after a 30-day trial
- Bookkeeping built for trucking
- Imports current fuel tax rates
Watch out for- Single-purpose feel next to full TMS platforms
- Support is email-based
Starting priceSee website
Free planNo
Geotab is a telematics platform first. The GO device records location, distance, speed, and fuel data continuously, and IFTA reporting is one of many things you can build on that data through the platform or its marketplace integrations. Fleets that already run Geotab for ELD compliance or fuel management get IFTA almost as a byproduct.
The model involves hardware in every vehicle plus a software subscription, priced through partners rather than published online. That makes Geotab a poor fit for anyone shopping for IFTA alone. It makes sense for fleets standardizing on Geotab across safety, maintenance, and compliance, where the mileage data for IFTA comes free with everything else.
What we like- Deep vehicle data from the GO device
- Large integration marketplace
- Strong compliance tooling
Watch out for- Hardware plus subscription model
- IFTA is a use case, not the product
Starting priceSee website
Free planNo
Axon Software offers a full transportation management system for carriers of all sizes, covering dispatch, accounting, fleet tracking, and compliance reporting including IFTA. The pitch is consolidation: one system for the office instead of separate tools for dispatch, books, and tax filing. For a growing carrier outgrowing spreadsheets, that single-database approach removes a lot of double entry.
Evaluation runs through demos and sales conversations rather than self-serve trials, and pricing is not published. That is standard for TMS software at this level, but it slows down comparison shopping. Axon fits carriers ready to commit to one platform for the whole back office. If you only need quarterly IFTA returns, start with the simpler tools above.
What we like- Complete trucking management suite
- Real-time operational visibility
- Established vendor
Watch out for- Demo-led sales process
- More system than an IFTA-only buyer needs
How we chose
We opened every vendor's homepage to confirm the product exists and is sold today, and we used current pricing pages wherever prices are published. We favored tools that address the two real IFTA pain points: collecting accurate mileage and fuel data, and turning it into a correct quarterly return. We read trucking forums and public reviews for complaints about accuracy and support, and we excluded filing tools that have been discontinued or folded into other products.
What to check before you buy
IFTA software fails in two places: bad data in, and a wrong return out. Check both before you commit.
Ask how mileage gets into the system
This is the most important question. Telematics platforms capture miles by jurisdiction automatically. Filing tools depend on you entering odometer readings, uploading ELD exports, or importing spreadsheets. Be honest about which one your operation will actually sustain. The best filing engine in the world cannot fix miles nobody recorded.
Confirm the tax tables update themselves
IFTA fuel tax rates change quarterly by jurisdiction. Rigbooks imports current rates automatically, and the better tools do the same. If a vendor expects you to look up and enter rates by hand each quarter, that is a red flag and a recurring source of errors.
Check your state's filing format
Some states accept the standard IFTA return while others want specific formats or online filing. Ask whether the software produces your base jurisdiction's required format, or just a worksheet you retype elsewhere. The whole point is to file from the software's output.
Mind the per-driver and per-truck math
Small-fleet pricing often scales by driver or vehicle. FleetCollect publishes per-driver tiers, while Rigbooks charges flat. Model your actual fleet size, including the trucks you plan to add this year, before comparing headline prices.
How IFTA pricing usually works
Expect three patterns. Dedicated filing and bookkeeping tools charge flat monthly fees, typically $19 to $39, which makes them the cheapest path for owner-operators. Small-fleet compliance tools tier by driver count, so costs grow with the fleet. Telematics platforms charge per vehicle per month for hardware and software together, with IFTA as one feature among many; the per-vehicle cost is higher, but you are buying safety, maintenance, and compliance data too. None of these tools file the return with your state for you. They prepare an accurate return. The filing step, and the liability for its accuracy, stays with you.
Frequently asked questions
What is IFTA reporting?
IFTA, the International Fuel Tax Agreement, lets interstate carriers file one quarterly fuel tax return with their base jurisdiction instead of separate returns in every state and province they drove through. IFTA software tracks miles driven and fuel purchased per jurisdiction, then calculates what you owe or are owed.
When are IFTA returns due?
Quarterly, on the last day of the month following each quarter: April 30, July 31, October 31, and January 31. Late filings draw penalties and interest, which is why having the data ready before the deadline matters more than the filing itself.
Do I still need IFTA software if my ELD tracks mileage?
You still need something to turn mileage into a return. An ELD records the miles; IFTA software applies the quarterly tax rates, handles fuel receipts, and produces the filing. Telematics platforms like Motive, Samsara, and Geotab do both in one system, which is their main selling point here.
Can I file IFTA myself without software?
Yes, using your base jurisdiction's forms or online portal. The risk is arithmetic: with miles and gallons across dozens of jurisdictions and rates that change quarterly, manual filing invites errors. Software pays for itself the first time it catches a mistake that would have drawn a penalty.
What records do I need to keep for an IFTA audit?
Distance records by jurisdiction, fuel receipts showing gallons purchased and where, and the quarterly returns themselves, generally kept for four years. Whatever software you choose, confirm it stores these records and can export them in an audit-friendly format.
Sources we checked (8)
- https://trucklogics.com/
- https://gomotive.com/
- https://www.samsara.com/
- https://fleetcollect.net/
- https://www.truckingoffice.com/
- https://www.rigbooks.com/
- https://www.geotab.com/
- https://axonsoftware.com/
Is your product missing or out of date?
We review this list regularly. Vendors can request a listing, send updated pricing or ask about featured placement.
Shihab Mia · Founder, Rankite
Shihab has spent more than a decade helping SaaS and e-commerce brands grow through search. He writes Rankite's software buying guides from pricing pages, documentation and public user reviews. More about Shihab.